Roster for Programme Assistants

The incumbent works beneath the supervision and steerage of the accountable Officer and in collaboration with the administration officer of the Division. S/he gives an array of programmatic, monetary, administrative and HR help to the programme(s) of the Division. Work is assigned normally with basic directions solely and carried out in accordance with WHO e-Handbook, monetary guidelines, laws and procedures. The incumbent seeks clarification from the originator and/or steerage from the supervisor the place and when required. 

Work is managed for assembly expectations and assembly deadlines. Monetary experiences, budgetary paperwork and statements are reviewed for accuracy. 

The incumbent could also be known as upon to supply briefing to employees on WHO monetary and administrative procedures and practices, and on different particular procedures. 

Inside the delegated authority, the incumbent is assigned all or a part of the next tasks: 

• Present help and enter to the Director on planning, useful resource allocation and human sources administration throughout the total vary of programmes and tasks of the Division.
• Transient employees in any respect ranges on funds, monetary, administrative, HR- and different procedures and practices and monitor the right use of the WHO Monetary Guidelines and Laws by employees of their implementation of funds.
• Present administrative help to the operational planning and improvement of tasks and work plans and help the Director and/or Crew(s) by the supply of focused, seamless programmatic, monetary and administrative help work alongside the life-circle of the challenge(s).
• Confirm obligating paperwork, cross-checking related data accessible from GSM or different on-line techniques, guaranteeing the supply of funds, updating information, and transferring funds as instructed or as delegated; clearance of obligating paperwork, checking them for completeness, and following-up on lacking components, liquidating obligations and endeavor reconciliation as required.
• Confirm expenditures to adjust to work plans, monetary guidelines and laws and award agreements. Observe up actions on monetary and budgetary issues, appearing as admin approver inside delegated authority, and coordinate the mid-term critiques and the tip of 12 months of biennium closure of accounts train for the Division.
• Display screen and overview numerous contractual supplies, issuing PTAEO numbers, earmarking funds, and verifying and clearing fee requests; put together applicable draft contracts for people or service suppliers akin to APW’s, and different contract modalities. Monitoring the staffing stage of the Division, preserving monitor of all contract extensions and renewals, checking and guaranteeing that funds can be found for the proposed contract and be certain that the renewal of contracts for employees are carried out in a well timed trend, sustaining and updating the Departmental HR plan accordingly.
• Put together routine and advert hoc monetary experiences utilizing GSM and different associated sources of knowledge to help the Director in taking applicable selections and to make sure that funds are utilized optimally.
• Monitor, and follow-up on programme implementation-levels, drawing the eye of the Director to issues, inconsistencies delays and different anomalies detected.
• Coordinate and follow-up on the Division`s HR-administrative points, ranging inter alia from offering HR-related data on guidelines and procedures to the Director in addition to to employees of the Division; guarantee correct administration of the HR Plan/HR Motion Plan inside the workplan; follow-up on actions required on contract points for employees and non-staff, on- boarding, briefing of latest employees; and follow-ups on efficiency analysis experiences/PMDS points.
• Coordinate and handle the graceful operating of the executive features within the Division, together with sustaining an updated standing of the workplace area and appearing because the workplace area point of interest for the Division.
• Test, obligate and clear buy requests for companies and gear, working in shut collaboration with related colleagues to make sure that ordered companies are applicable.
• Draft routine and non-routine correspondence on personal initiative or on the premise of directions; finalize correspondence/experiences for signature; analyze incoming correspondence and requests, researching, acquiring and attaching background data the place required, or redirecting them as applicable, drawing the eye of the supervisor or different senior employees involved; drawing Director’s consideration to pressing gadgets and deadlines.
• Take minutes within the Departmental group assembly of Director Crew leaders and Administration.
• Oversee the group of large-scale, high-level, worldwide conferences referring to the work of the Division and coordinating logistics for off-site conferences.
• Supervise help employees within the Director’s Workplace when required.
• Carry out different associated duties as required or instructed, together with offering help to different areas of labor as assigned.

Required {Qualifications} :

Schooling

Important :

• Completion of secondary college training or equal.

Expertise:

Important:

• At the very least 8 years of related expertise.

 Language expertise:

Important:

• Skilled data of English or French with intermediate data of the opposite language are required. Data of one other WHO official language an asset.

Supply:  https://careers.who.int/careersection/ex/jobdetail.ftl?job=2401515