Position Summary 
RTI is currently seeking applicants for the position of Administrative Assistant in Addis Ababa, Ethiopia. The Administrative Assistant will report directly to the Finance & Administrative Director and will play a vital role in ensuring smooth office operations and logistical support for project activities.

Responsibilities

Your primary responsibilities will include but not be limited to:

• Greet office guests, manage incoming calls, and oversee the daily operations of the office.
• Receive and distribute incoming mail, and coordinate outgoing mail, including courier services.
• Manage the maintenance and functionality of office equipment and supplies.
• Coordinate office repairs and maintenance as needed.
• Arrange travel for staff and consultants, including flight bookings, accommodations, visa processing, transportation, and other logistics for project activities.
• Support the scheduling and logistical preparation of meetings, events, and workshops.
• Liaise with program staff to identify and fulfill supply needs.
• Maintain organized office procedures and ensure proper document and record management.
• Provide general administrative support, including filing and data entry, as needed.
• Assist with additional tasks to support the team and achieve project goals.
• Coordinate office procedures, including managing office and equipment repairs.
• Perform other administrative duties as assigned.

Qualifications

• High School Diploma and 3 years of experience.
• Proficiency in computer technologies, including MS Office Suite.
• Strong interpersonal and communication skills.
• Excellent organizational and multitasking abilities, with proven capacity to work under pressure and meet deadlines.
• High level of personal and professional integrity, confidentiality, and compliance.
• Strong decision-making and leadership abilities.
• Effective reporting and writing skills.
• English language skills preferred.

 

Desired Skills

• Corporate Writing
• Data Capturing
• Scheduling
• Document and Records Management
• Filing
• Office Administration
• Project Support

Level of Education: High School

Work Hours: 8

Experience in Months: 36