Position Description

RTI is seeking an Associate Manager of Procurement for the recently awarded USAID Food Security, Nutrition and Resilience (FSNR) Activity in Liberia. The Associate Manger of Procurement provides support to Finance and Operations Director in the overall management of the processes of Procurement (Local and International), transport of procured goods, and oversight of asset management and inventory control.  

 

This position will report to the Finance and Operations Director and will be based in Monrovia, Liberia.  

Responsibilities

• Serve as the primary procurement resource for the project, providing end-to-end execution of all matters of procurement.
• Coordinate with the project technical and operations staff to develop a procurement plan to guide procurement process, create efficiencies, timeliness and overall support effectively project implementation.
• Effectively communicate RTI Procurement Policies and Procedures to staff; guide processes and verify that all procurements are executed and approved in accordance with RTI Procurement Policies and Procedures and applicable client regulations.
• Implement appropriate measures and strategies to enhance the quality and effectiveness of procurement process at the project including process enhancement, strategic sourcing, prequalification of vendors, best value analysis in selection decisions, master service agreements, procurement trackers, etc.
• Maintain complete documentation of procurement files for audit purposes; Ensure procurement folders in SharePoint are complete, well-structured, and up to date.

• Conduct procurement training and orientation on a regular basis for new staff.
• Performs all phases of sourcing activity to ensure best value and within required lead times for a variety of requirements in Liberia,
• Ensure compliance with the applicable RTI procurement policies and procedures, contractual terms, USAID’s rules, and regulation.
• Develops institutionalization of best practices and any guides, as needed; participates actively in the iGAPS organized regional knowledge sharing forums.
• Contributes to the supply chain management efforts up to and including logistical support from the ordering point through the follow-up, expediting, and delivery of the required goods and/or services.

• Support the payments cycle by providing inputs for Cash Management Request (CMR) prepare and submit of all the procurement paperwork required for payments processing.
• Participate in the identification and selection process for suitable residential / office spaces for leasing, as applicable.
• Contracts/ leases and agreements administration; monitor to ensure contract terms are adhered to and track Local Purchase Order (LPO) / contracts performance periods.
• Perform vendor prequalification exercise, and contracts renewals.

• Prepare and maintain procurement status reports and update procurement tools such as the Short-term Independent Contractor (STIC) & Consultancy Agreements Tracker, the LPOs and Requisitions Tracker as well as the Contracts Register.
• Support in the preparation of Tax exemption documents in accordance with USAID cooperating country rules and regulations.
• Maintain procurement files both hard and soft in accordance with applicable policies and procedures to maintain an audit trail throughout the procurement process.

Qualifications

• Bachelor’s degree and 5 years of experience, or a Master’s degree and 3 years of experience, or equivalent combination of education and experience.
• The candidate must have at least 3 years of experience working in procurement or related field.
• Demonstrated experience supporting a donor-funded program; USAID programming strongly preferred.
• Additional qualifications in accounting or business management strongly preferred.
• Strong financial and administrative management, organizational and interpersonal skills, attention to detail, and ability to work in a team-oriented setting.

• Experience with USAID, DfID or other donor agency regulations highly preferred.
• Professional training in procurement and logistics management preferred.
• Proficiency in English is required.
• Ability to work throughout Liberia.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements