School Administrative Assistant

Job Function 

Provision of efficient and environment friendly administration help for operational processes that keep the efficient working of the Faculty of Arts and its constituent Faculties. Though primarily based within the College of Trendy Languages & Cultures, the position holder could also be deployed throughout the Faculty to fulfill present operational want. As a progressive and consistently evolving establishment, the College implements new programs and adopts new methods of working, and over time the position holder can count on to be deployed in different areas of the Faculty to cowl enterprise wants. This can present the position holder with the chance to amass a wide range of expertise and expertise.

Fundamental Duties and Duties 

1.     Provision of versatile administrative and clerical help inside the College of Trendy Languages & Cultures Administrative Workplace.

2.     To supply top quality in individual reception help and cope with all enquiries inside the College of Trendy Languages and Cultures Administrative Workplace, coping with enquiries or redirecting as acceptable.

3.     Assist the administration of all programs throughout the College, together with clerical duties regarding common course administration and admissions processes throughout the College’s topic areas.

4.     To help with the manufacturing of instructing supplies throughout the College’s portfolio, aiding in annual manufacturing and updating of handbooks, internet and Moodle supplies.

5.     Supervised by the Finance & Operations Administrator help with College buying exercise by elevating requisitions and liaising with Abroad Brokers to rearrange fee funds.

6.     To help with scholar recruitment, seminars and different College occasions administration, liaising with administrative colleagues throughout the College.

7.     Undertake some other affordable duties as required by the group.

8.     Have interaction in affordable skilled growth actions as acceptable.

9.     Contribute to the supply of a wonderful degree of administrative help for workers and college students throughout the College, supporting colleagues within the wider administrative group and undertake different duties as required by the group Head of Skilled Companies.

Information, {Qualifications}, Expertise and Expertise 

Information/{Qualifications}  

Important:
A1 SCQF Stage 4 (Nationwide 4) or equal, ideally in English and Arithmetic, and related work expertise.

Expertise 

Important:
C1 Accuracy and a spotlight to element.

C2 Good IT expertise with Microsoft Workplace software program (Phrase and Excel) used to help administrative duties.
C3 Good time administration expertise and skill to prioritise a busy workload.

C4 Glorious administrative and secretarial expertise.
C5 Efficient and clear written and oral communication expertise.

C6 Discretion and skill to keep up confidentiality.
C7 Capacity to work independently, underneath supervision or as a part of a group.

C8 Capacity to work to agreed deadlines in a time constrained atmosphere.
C9 Capacity to draft routine correspondence.

Expertise 

Important:
E1 Capacity to display the competencies required to undertake the duties related to this degree of publish gained via working in the same position.

E2 Expertise of dealing successfully with a spread of shoppers.

Fascinating:
F1 Expertise of working in the next or additional training setting.

Phrases and Situations 

Wage will likely be Grade 3, £21,900 – £22,681 every year.

This publish is full time (35 hours p/w) and open ended.

As a part of Staff UofG you may be a member of a world altering, inclusive group, which values ambition, excellence, integrity and curiosity.

As a valued member of our group, you possibly can count on:

1 A heat welcoming and interesting organisational tradition, the place your skills are developed and nurtured, and success is well known and shared.

2 A superb employment package deal with beneficiant phrases and situations together with 41 days of depart for full time workers, pension – pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, advantages and low cost packages.

3 A versatile strategy to working.

4 A dedication to help your well being and wellbeing, together with a free 6-month UofG Sport membership for all new workers becoming a member of the College  https://www.gla.ac.uk/myglasgow/workers/healthwellbeing/.

We consider that we will solely attain our full potential via the skills of all. Equality, range and inclusion are on the coronary heart of our values. Purposes are significantly welcome from throughout our communities and particularly individuals from the Black, Asian and Minority Ethnic (BAME) group, and different protected traits who’re under-represented inside the College. Learn extra on how the College promotes and embeds all elements of equality and variety inside our group https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We recommend the ideas of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and maintain bronze, silver and gold awards throughout the College.

We’re investing in our organisation, and we’ll put money into you too. Please go to our web site https://www.gla.ac.uk/discover/jobs/ for extra data.