School Administrative Assistant

Job Goal 

Provision of efficient and environment friendly administration help for operational processes that preserve the efficient operating of the School of Arts and its constituent Faculties. Though primarily based within the Faculty of Fashionable Languages & Cultures, the position holder could also be deployed throughout the School to fulfill present operational want. As a progressive and continually evolving establishment, the College implements new techniques and adopts new methods of working, and over time the position holder can anticipate to be deployed in different areas of the School to cowl enterprise wants. This can present the position holder with the chance to amass quite a lot of abilities and expertise.

Fundamental Duties and Duties 

1.     Provision of versatile administrative and clerical help inside the Faculty of Fashionable Languages & Cultures Administrative Workplace.

2.     To offer prime quality in individual reception help and take care of all enquiries inside the Faculty of Fashionable Languages and Cultures Administrative Workplace, coping with enquiries or redirecting as applicable.

3.     Assist the administration of all programs throughout the Faculty, together with clerical duties regarding normal course administration and admissions processes throughout the Faculty’s topic areas.

4.     To help with the manufacturing of instructing supplies throughout the Faculty’s portfolio, aiding in annual manufacturing and updating of handbooks, net and Moodle supplies.

5.     Supervised by the Finance & Operations Administrator help with Faculty buying exercise by elevating requisitions and liaising with Abroad Brokers to rearrange fee funds.

6.     To help with scholar recruitment, seminars and different Faculty occasions administration, liaising with administrative colleagues throughout the Faculty.

7.     Undertake every other cheap duties as required by the staff.

8.     Have interaction in cheap skilled improvement actions as applicable.

9.     Contribute to the supply of a wonderful stage of administrative help for workers and college students throughout the Faculty, supporting colleagues within the wider administrative staff and undertake different duties as required by the staff Head of Skilled Companies.

Information, {Qualifications}, Expertise and Expertise 

Information/{Qualifications}  

Important:
A1 SCQF Degree 4 (Nationwide 4) or equal, ideally in English and Arithmetic, and related work expertise.

Expertise 

Important:
C1 Accuracy and a focus to element.

C2 Good IT abilities with Microsoft Workplace software program (Phrase and Excel) used to help administrative duties.
C3 Good time administration abilities and talent to prioritise a busy workload.

C4 Glorious administrative and secretarial abilities.
C5 Efficient and clear written and oral communication abilities.

C6 Discretion and talent to keep up confidentiality.
C7 Skill to work independently, beneath supervision or as a part of a staff.

C8 Skill to work to agreed deadlines in a time constrained surroundings.
C9 Skill to draft routine correspondence.

Expertise 

Important:
E1 Skill to display the competencies required to undertake the duties related to this stage of submit gained by means of working in an analogous position.

E2 Expertise of dealing successfully with a spread of consumers.

Fascinating:
F1 Expertise of working in a better or additional schooling setting.

Phrases and Situations 

Wage might be Grade 3, £21,900 – £22,681 each year.

This submit is full time (35 hours p/w) and open ended.

As a part of Staff UofG you’ll be a member of a world altering, inclusive group, which values ambition, excellence, integrity and curiosity.

As a valued member of our staff, you possibly can anticipate:

1 A heat welcoming and interesting organisational tradition, the place your skills are developed and nurtured, and success is widely known and shared.

2 A superb employment package deal with beneficiant phrases and circumstances together with 41 days of go away for full time workers, pension – pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, advantages and low cost packages.

3 A versatile strategy to working.

4 A dedication to help your well being and wellbeing, together with a free 6-month UofG Sport membership for all new workers becoming a member of the College  https://www.gla.ac.uk/myglasgow/workers/healthwellbeing/.

We consider that we are able to solely attain our full potential by means of the abilities of all. Equality, range and inclusion are on the coronary heart of our values. Functions are notably welcome from throughout our communities and particularly folks from the Black, Asian and Minority Ethnic (BAME) group, and different protected traits who’re under-represented inside the College. Learn extra on how the College promotes and embeds all facets of equality and variety inside our group https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We promote the ideas of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and maintain bronze, silver and gold awards throughout the College.

We’re investing in our organisation, and we are going to spend money on you too. Please go to our web site https://www.gla.ac.uk/discover/jobs/ for extra info.