School Administrator

Advert

College Administrator
College of Optometry and Imaginative and prescient Sciences

Working carefully with our pleasant administration groups and supportive tutorial colleagues, we’re searching for a pro-active and pragmatic particular person to supply administrative help inside our Welsh Optometry Postgraduate Schooling Centre (WOPEC).  WOPEC is the one devoted postgraduate schooling centre for eye care professionals on the planet and delivers a portfolio of postgraduate programmes and persevering with skilled improvement (CPD) actions, in individual and through distance studying.

This can be a full-time (35 hours) place.  The post-holder shall be based mostly on-campus on common for at least 3 days per week.  In addition to spending time engaged on campus you too can select to spend a while working from one other location, e.g. your private home.  Some out of hours work (evenings and weekend) is required on campus. The function is fastened time period for a interval of three years.

Wage: £23,700 – £24,533 every year (Grade 3).  Appointments are often made at the beginning of the wage grade.

For a casual dialogue please contact Hazel Chudley, electronic mail:  [email protected] , or Ceri Morrison, electronic mail: [email protected].

Date advert posted: Wednesday, 20 March 2024

Cut-off date: Wednesday, 03 April 2024

Cardiff College is dedicated to supporting and selling equality and variety and to creating an inclusive working setting. We consider this may be achieved via attracting, creating, and retaining a various vary of workers from many various backgrounds.  We due to this fact welcome candidates from all sections of the neighborhood no matter intercourse, ethnicity, incapacity, sexual orientation, trans id, relationship standing, faith or perception, caring obligations, or age.  In supporting our staff to realize a stability between their work and their private lives, we can even think about proposals for versatile working or job share preparations.

Functions could also be submitted in Welsh, and an software submitted in Welsh won’t be handled much less favourably than an software submitted in English.

Job Description

Job Goal

Present an administrative service to the College, partaking in and finishing a variety of routine duties to satisfy operational and customer support necessities. Present help and steerage on all the College’s postgraduate full time and half time taught programmes and CPD occasions (on-line supply and in individual), making certain the group is supported, and key duties undertaken.

This function is eligible to be provided on a blended working foundation, that means that in addition to spending time engaged on campus you too can select to spend a while working from one other location, e.g. your private home. The College is dedicated to providing this flexibility, wherever the function and enterprise want permits, supporting work-life stability.

As the most important college in Wales – and a serious employer, with greater than 7,000 workers – we’re an bold and revolutionary college situated in a gorgeous and thriving capital metropolis. We are able to give you the prospect to work in a vibrant organisation, with nice advantages and alternatives for development.

MAIN DUTIES & RESPONSIBILITIES

• Cope with a variety of enquires from inside (workers & college students) and exterior (members of the general public) prospects in knowledgeable method, establishing their wants and adapting the usual responses accordingly.
• Collaborate with others to make suggestions for the event and enchancment of present College processes and procedures.
• Create good working relationships with key contacts to assist enhance service ranges.
• Undertake a wide range of administrative duties to help the group and College.
• Collect and assessment knowledge to replace administrative methods similar to databases and spreadsheets, ensuring the data is correct, and highlighting to your line supervisor primary tendencies and patterns.
• Actively contribute to the success of the group and help the supervision and administration of it.
• Produce documentation, plan and organise conferences and supply secretarial help to committees.
• Present administrative help to all WOPEC commissioned, quick programs and sensible day occasions, to incorporate ordering catering, timetabling and room bookings, journey preparations.
• Conduct Proper to Work checks for all informal employees who help quick course, commissioned and sensible day occasions.
• Generate and allocate Steady Skilled Improvement (CPD) factors for all occasions run by WOPEC.
• Co-ordinate WOPEC publication and module updates. ∙
• Present help with photocopying and distributing course supplies and handbooks. ∙
• Keep digital studying platform for WOPEC quick and commissioned programs.
• Assist the monetary transactions related delivering the quick programs and sensible day occasions.

Basic Duties 

• To bear private {and professional} improvement, which is able to improve efficiency within the function.
• To undertake annual coaching compliance necessities.
• Be certain that an understanding of the significance of confidentiality is utilized when endeavor all duties
• Abide by College insurance policies on Well being and Security and Equality and Variety
• Carry out different duties often which aren’t included above, however which shall be per the function

Particular person Specification

IMPORTANT NOTE: When submitting your supporting assertion, you could present proof as to the way you meet every of the important (and fascinating if relevant) standards under. We advise that you just accomplish that by utilizing every of the factors as sub-headings, offering written proof of your related abilities beneath. Earlier than importing this attachment, please be certain that you embrace ****BR inside the filename.

Important Standards

Capability to hold out a wide range of administrative duties, together with writing clearly and concisely.

Expertise of working in an administrative function.

Expertise of utilizing widespread workplace IT packages (e.g. MS Workplace, e-mail and so forth.).

Capability to arrange and keep customary administrative methods and procedures, together with utilizing College methods to collate and file knowledge on-line and in exhausting copy. (Coaching shall be supplied the place required).

Capability to speak with a variety of individuals successfully and courteously in English while sustaining skilled requirements, adapting your language and magnificence of communication relying on who you’re speaking with.

Capability to work nicely together with your group, realizing the way to give recommendation, steerage and suggestions (to colleagues and members of the general public) as acceptable. 

Capability to cope with requests for data or service, resolving buyer points the place acceptable, or with the ability to escalate the place vital.

Capability to plan and organise your individual workload inside agreed timelines as set by your Line Supervisor.

Capability to make use of your initiative to unravel issues and reply to queries, discovering and proposing the most effective answer.

Availability and willingness to work some evenings and weekends throughout January and June in help of sensible instructing and examination days. Time without work in lieu (TOIL) shall be provided for any extra hours labored.

Fascinating Standards

Capability to speak via the medium of Welsh.

Expertise of supporting distance studying schooling.

Earlier expertise supporting the organisation of occasions.

Further Info

The put up holder shall be required to undertake First Assist and Hearth Warden coaching to help their function

Job Class

Admin / Clerical