Secretary – (FT) – Thunder Bay, ON in Thunder Bay, Ontario

Skills, Development and Employment

You’ll feel great about a career with March of Dimes Canada

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our collective efforts are rooted in our Purpose, Vision , and Mission, which inform how we drive all our work forward.

• Purpose: Champion equity. Empower ability.

• Vision: An inclusive, barrier-free society for people with disabilities. 

• Mission: To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. 

Skills Development and Employment ensures that people with disabilities find and keep meaningful jobs by matching them with employers seeking qualified job candidates. In addition, they offer support with assessments, rehabilitation and child and youth programs.

This role and responsibilities

The Secretary is responsible for providing a wide range of administrative support for the Employment Services (ES)department including but not limited to:

• Performing a wide variety of administrative duties including but not limited to: responding to internal and external requests for information; reviewing and sorting incoming mail; assisting in the preparation and distribution of departmental reports, scheduling meetings; conducting research and assembling / summarizing information for special projects and reports

• Responsible for answering the telephone, directing calls and messages

• Front desk/reception coverage; meeting/greeting visitors to the office

• Assisting with local marketing initiatives

• Maintain signage/information boards/policy binders

• Coordinate courier and mail activities

• Creating and/or drafting memoranda, correspondence, reports, agreements, presentations, forms and other documents using Microsoft Office and Adobe software products; proofreading and checking for accuracy, completeness and compliance with organizational standards, policies and procedures; ensuring reports and documents for signature are accurate and complete

• Organizing meetings which includes serving as the recording secretary

• Responsible for managing files in a case management system, and processing invoices

• As directed, assisting and providing backup to other administrative staff in the organization

Qualifications and experience

• A degree or diploma in a related field is an asset

• Minimum 1 year of related administrative support experience in a high-volume, large company environment

• Experience establishing and maintaining highly effective working relationships with all levels of staff

• Strong attention to detail, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism

• Self-motivated, a team player, skilled at multi-tasking and independently managing and prioritizing multiple projects with limited guidance and ambiguity

• Flexibility, ability to operate effectively and with composure under pressure and within time constraints

• Skilled in executive-level verbal and written correspondence

• Strong working knowledge of Microsoft Word, Excel, PowerPoint and the ability to learn a case management system

• Sensitivity to issues/barriers experienced by persons with disabilities

How to apply

• Please submit your cover letter and resume by October 7,2024 .

Questions about working at March of Dimes Canada?

Whether starting or advancing your career with us, you’ll feel great knowing that you’re:

• Contributing to our important mission: creating real change for people with disabilities

• Joining a leading national charity with a history of impact and a future full of possibility

• Enjoying industry-leading employment incentives and benefits

• Supported in your professional growth, development, and success

• Included in our empathetic and supportive work culture

Learn more about why we’re a great employer at marchofdimes.ca/careers.

For general inquiries, you can reach us at [email protected]

We value the health & safety of our employees!

MODC is committed to ensuring a healthy and safe work environment. We encourage all current and prospective employees to receive Covid-19 vaccinations and booster doses as recommended by Public Health. This reflects our dedication to safeguarding the health and wellbeing of our workforce.

Need accommodations? We’re here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.