Senior Administrative Assistant

Job title:

Senior Administrative Assistant

Company

David Aplin Group

Job description

Our client, a leader in their field, is looking for a talented Senior Administrative Assistant with Executive Assistant (EA) experience to join our Edmonton office for a 3-month term starting ASAP. This role may be extended or transition into a permanent position.Reporting to the Chief Operating Officer (COO) and working closely with the Corporate Secretary, the successful candidate will play a key role in supporting C-suite executives in a fast-paced, professional environment.This position will sit at the reception desk, with limited foot traffic, and requires a highly adaptable, proactive, and detail-oriented individual with mail merge experience.Responsibilities:Board & Meeting Coordination:

• Prepare subsidiary board agendas and assist in updating related board packages.
• Assist with management meeting materials and draft agendas.
• Provide minutes, distilling key points from discussions.
• Coordinate catering for meetings.

Administrative Support:

• Handle mail (opening, sorting) and perform online bank deposits.
• Proofread documents, compose emails, and manage records.
• Monitor and replenish office and kitchen supplies.
• Process credit applications and manage filing systems (physical and digital).
• Mail merges for mass communications.

Requirements:

• Experience: Minimum 10 years in administrative support, including experience with C-suite executives.
• Technical Skills:

• Proficiency in Microsoft Word, including corporate templates, multi-level styles, section breaks, tables, and mail merges.
• Intermediate Microsoft Excel skills: creating formulas, managing data, and sorting.
• Strong Microsoft Outlook capabilities.
• Ability to convert Word documents to PDF.
• Soft Skills:

• Exceptional verbal and written communication skills.
• Detail-oriented with strong proofreading abilities.
• Able to work independently and manage a busy workload.
• Positive, flexible, and eager to learn.

Office Hours: 8:00 AM – 5:00 PM, with a 1-hour unpaid lunch.Location: Downtown Edmonton, with excellent transit options (parking not provided).David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

Expected salary

Location

Edmonton, AB

Job date

Sun, 22 Dec 2024 03:47:00 GMT

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