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Senior Administrative Assistant

United Nations High Commissioner for Refugees

Job Description

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Description

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All UNHCR workers members are accountable to carry out their duties as mirrored of their job description. They accomplish that inside their delegated authorities, consistent with the regulatory framework of UNHCR which incorporates the UN Constitution, UN Workers Laws and Guidelines, UNHCR Insurance policies and Administrative Directions in addition to related accountability frameworks. As well as, workers members are required to discharge their obligations in a way in step with the core, purposeful, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for range.
Duties:
  • Help in decoding and processing of entitlements, issuance of contracts and upkeep of assorted personnel information and recordsdata.
  • Attend conferences on day-to-day admin issues; administer the motion of UNHCR workers members and monitor their attendance information, depart plans, extra time and visa necessities.
  • Search workplace recordsdata and information regarding a wide range of matters for info and reference. Choose info and information in specified format or on the premise of basic directions to be used by others in making ready stories, correspondence, technical papers, mission or programme plans and basic reference paperwork.
  • Help in requisition of workplace provides, tools and organize for distribution along with the suitable stock information.
  • Help in administrative formalities associated to journey preparations and issuance/ renewal of visas, licences, journey preparations and different comparable paperwork.
  • Draft correspondence and stories, as required, on basic administrative or specialised duties which can be of a confidential nature throughout the assigned space of duty; Sort correspondence, paperwork and stories, a few of which can be extremely confidential.
  • Prepare appointments and preserve supervisor’s calendar, obtain guests, place and display phone calls and reply queries with discretion; Preserve lists of names, addresses and phone numbers of ministers, authorities officers and members of the diplomatic corps.
  • Help the administration to organise and run UNHCR Workplace and Residential (wherever relevant) compounds.
  • Facilitate varied official missions of UNHCR workers and different individuals of concern to UNHCR.
  • Put together attestations and certificates required by the workers members for signature of senior officer.
  • Help in processing MIP and varied different claims by UNHCR workers and different purchasers of UNHCR.
  • Assist the identification and administration of dangers and search to grab alternatives impacting aims within the space of duty. Guarantee resolution making in threat primarily based within the purposeful space of labor. Elevate dangers, points and considerations to a supervisor or to related purposeful colleague(s).
  • Carry out different associated duties as required.
Minimal {Qualifications}:
  • Schooling & Skilled Work Expertise
  • Years of Expertise / Diploma Stage
  • For G5 – 2 years related expertise with Excessive College Diploma; or 1 yr related work expertise with Bachelor or equal or increased
Certificates and/or Licenses:
  • Enterprise Administration, Finance, Workplace Administration, Human Sources, or different associated area.
Useful Expertise:
  • IT-Laptop Literacy
  • UN-UN/UNHCR Administrative Guidelines, Laws and Procedures
  • IT-PeopleSoft Functions
Language Necessities:
  • For Worldwide Skilled and Discipline Service jobs: Information of English and UN working language of the obligation station if not English.
  • For Nationwide Skilled jobs: Information of English and UN working language of the obligation station if not English and native language.
  • For Basic Service jobs: Information of English and/or UN working language of the obligation station if not English.

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