Senior Administrative Assistant Organizational Setting and Work Relationships The Senior Administrative Assistant will present administrative assist to the workplace the place the place is positioned. The Senior Administrative Assistant usually has no direct supervisory features although it rests upon the supervisor of the publish to make time particular preparations topic to a given state of affairs. The incumbent usually works beneath the direct supervision of extra senior native or worldwide workers, who’s required to observe the efficiency of the incumbent and supply common steerage. S/he could liaise with native suppliers and/or officers and/or Implementing Companions (IPs) on routine topic issues beneath the path of the supervisor. All UNHCR workers members are accountable to carry out their duties as mirrored of their job description. They accomplish that inside their delegated authorities, in keeping with the regulatory framework of UNHCR which incorporates the UN Constitution, UN Employees Laws and Guidelines, UNHCR Insurance policies and Administrative Directions in addition to related accountability frameworks. As well as, workers members are required to discharge their obligations in a way in line with the core, purposeful, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for variety. Duties – Help in decoding and processing of entitlements, issuance of contracts and upkeep of varied personnel information and recordsdata. – Attend conferences on day-to-day admin issues; administer the motion of UNHCR workers members and monitor their attendance information, depart plans, extra time and visa necessities. – Search workplace recordsdata and information regarding quite a lot of subjects for info and reference. Choose info and information in specified format or on the premise of basic directions to be used by others in making ready reviews, correspondence, technical papers, mission or programme plans and basic reference paperwork. – Help in requisition of workplace provides, tools and organize for distribution along with the suitable stock information. – Help in administrative formalities associated to journey preparations and issuance/ renewal of visas, licences, journey preparations and different comparable paperwork. – Draft correspondence and reviews, as required, on basic administrative or specialised duties which can be of a confidential nature throughout the assigned space of accountability; Sort correspondence, paperwork and reviews, a few of which can be extremely confidential. – Prepare appointments and preserve supervisor’s calendar, obtain guests, place and display phone calls and reply queries with discretion; Maintain lists of names, addresses and phone numbers of ministers, authorities officers and members of the diplomatic corps. – Help the administration to organise and run UNHCR Workplace and Residential (wherever relevant) compounds. – Facilitate numerous official missions of UNHCR workers and different individuals of concern to UNHCR. – Put together attestations and certificates required by the workers members for signature of senior officer. – Help in processing MIP and numerous different claims by UNHCR workers and different shoppers of UNHCR. – Carry out different associated duties as required. Minimal {Qualifications} Training & Skilled Work Expertise Years of Expertise / Diploma Degree For G5 – 2 years related expertise with Excessive Faculty Diploma; or 1 yr related work expertise with Bachelor or equal or larger Area(s) of Training Not relevant. Certificates and/or Licenses Enterprise Administration, Finance, Workplace Administration, Human Assets, or different associated discipline. (Certificates and Licenses marked with an asterisk* are important) Related Job Expertise Important Not specified. Fascinating Completion of UNHCR studying programmes or particular coaching related to features of the place. Useful Abilities *IT-Laptop Literacy UN-UN/UNHCR Administrative Guidelines, Laws and Procedures IT-PeopleSoft Purposes (Useful Abilities marked with an asterisk* are important) Language Necessities For Worldwide Skilled and Area Service jobs: Data of English and UN working language of the responsibility station if not English. For Nationwide Skilled jobs: Data of English and UN working language of the responsibility station if not English and native language. For Common Service jobs: Data of English and/or UN working language of the responsibility station if not English. All UNHCR workforce members should individually and collectively, contribute in direction of a working surroundings the place every particular person feels secure, and empowered to carry out their duties. This consists of by demonstrating no tolerance for sexual exploitation and abuse, harassment together with sexual harassment, sexism, gender inequality, discrimination, and abuse of energy. As people and as managers, all have to be proactive in stopping and responding to inappropriate conduct, assist ongoing dialogue on these issues and talking up and searching for steerage and assist from related UNHCR sources when these points come up. This can be a Commonplace Job Description for all UNHCR jobs with this job title and grade degree. The Operational Context could include extra important and/or fascinating {qualifications} regarding the precise operation and/or place. Any such necessities are included by reference on this Job Description and will likely be thought of for the screening, shortlisting and number of candidates.

Candidate have to be proficient in managing official enterprise journey in Cloud ERP with demonstrated capability to offer assist, steerage and training to colleagues. Candidate have to be competent in monetary administration with expertise within the related module in Cloud ERP. Confirmed capacity to conduct analysis and analyse info can be an asset.

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Operational context

Occupational Security and Well being Concerns:

Nature of Place:

Residing and Working Circumstances:

 

Further {Qualifications}

Abilities

FI-ERP Monetary Administration (SAP, Oracle, PeopleSoft, Workday and different), IT-Laptop Literacy, IT-Enterprise Useful resource Planning (ERP), TV-Journey-related ERP methods and processes, UN-UN/UNHCR Administrative Guidelines, Laws and Procedures

Certifications

Enterprise Administration – Different, Finance – Different, Human Assets – Different, Workplace Administration – Different

Competencies

Accountability, Analytical pondering, Shopper & outcomes orientation, Dedication to steady studying, Communication, Organizational consciousness, Planning & organizing, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Further Info

All of the shortlisted candidates would require to take part within the competency based mostly interview

This place doesn’t require a purposeful clearance