Senior Finance Assistant Organizational Setting and Work Relationships The Senior Finance Assistant is often supervised by a extra senior finance colleague who defines work targets and supplies common recommendation and steering. The incumbent additionally refers to UNHCR Manuals and related coverage papers on monetary points. The incumbent assists with the processing of monetary transactions. S/he retains frequent contact with workers at numerous ranges within the workplace and with financial institution officers to trade data. All UNHCR workers members are accountable to carry out their duties as mirrored of their job description. They accomplish that inside their delegated authorities, according to the regulatory framework of UNHCR which incorporates the UN Constitution, UN Workers Laws and Guidelines, UNHCR Insurance policies and Administrative Directions in addition to related accountability frameworks. As well as, workers members are required to discharge their obligations in a way in line with the core, useful, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for range. Duties – Keep monetary data for undertaking or different workplace accounts for which accountability is assigned. – File receipts and funds, guarantee accuracy of computation and completeness of paperwork and keep persevering with standing of allotments towards obligations. – Put together recurring reviews on assigned accounts, noting issues ensuing from extra price or less-than-expected receipts. – Put together particular reviews to make clear issues or as requested for different causes. – Calculate and compile price estimates and projected finances necessities and help in preparation of finances statements for space of task. – Put together routine correspondence and keep contracts with others to debate issues regarding accounts and associated assignments. – Keep contacts with native banks to make clear questions pertaining to workplace financial institution accounts. – Temporary and help new workers on primary monetary procedures and necessities with respect to funds, entitlements, banking and forex provisions and different necessities referring to accounts and finance. – Provoke correspondence to confirm knowledge, reply queries and acquire further data on accounts and monetary transactions, as required. – Carry out different associated duties as required. Minimal {Qualifications} Training & Skilled Work Expertise Years of Expertise / Diploma Degree For G5 – 2 years related expertise with Excessive College Diploma; or 1 12 months related work expertise with Bachelor or equal or increased Discipline(s) of Training Not relevant Certificates and/or Licenses Accounting; Enterprise Administration; Finance; HCR Studying Prog; (Certificates and Licenses marked with an asterisk* are important) Related Job Expertise Important Not specified Fascinating Not specified Purposeful Abilities IT-Laptop Literacy FI-ERP Monetary Administration (SAP, Oracle, PeopleSoft, Workday and different) IT-Microsoft Workplace Productiveness Software program (Purposeful Abilities marked with an asterisk* are important) Language Necessities For Worldwide Skilled and Discipline Service jobs: Data of English and UN working language of the obligation station if not English. For Nationwide Skilled jobs: Data of English and UN working language of the obligation station if not English and native language. For Common Service jobs: Data of English and/or UN working language of the obligation station if not English. All UNHCR workforce members should individually and collectively, contribute in the direction of a working setting the place every particular person feels protected, and empowered to carry out their duties. This contains by demonstrating no tolerance for sexual exploitation and abuse, harassment together with sexual harassment, sexism, gender inequality, discrimination and abuse of energy. As people and as managers, all have to be proactive in stopping and responding to inappropriate conduct, help ongoing dialogue on these issues and talking up and looking for steering and help from related UNHCR sources when these points come up. This can be a Normal Job Description for all UNHCR jobs with this job title and grade degree. The Operational Context could comprise further important and/or fascinating {qualifications} referring to the precise operation and/or place. Any such necessities are included by reference on this Job Description and will likely be thought-about for the screening, shortlisting and choice of candidates.

The incumbent will help the Administration, Finance and Human Sources as required.
Moreover, the employed incumbent will help workers contract administration/onboarding and exit processes. The incumbent will help workers recruitment, together with making ready emptiness notices, screening functions, and conducting exams on the required abilities. Draft submissions for the Task Committee (AC) if relevant within the absence of HR/Administrative Affiliate. Accountability (course of and capabilities undertaken to realize outcomes)

Tasks:
– Keep monetary data for the workplace or different workplace accounts (i.e., Accounts Payable (AP) processes AP vouchers, Accounts Receivable processes incoming deposits and income recording for which accountability is assigned.
– File cost, PO and receipts in Cloud ERP, guarantee accuracy of computation and completeness of paperwork and keep persevering with standing of allotments towards obligations.
– Put together finances reviews for ABOD and OPS and monitor bills for these budgets.
– Calculate and compile price estimates and projected finances necessities and help in preparation of finances statements for space of task.
– Put together routine correspondence and keep contracts with others to debate issues regarding accounts and associated assignments.
– Keep contacts with native banks and Treasury to make clear questions pertaining to workplace financial institution accounts.
– Full month-to-month financial institution reconciliation with financial institution statements.
-Guarantee panel of financial institution signatories is up to date when required.
– Temporary and help new workers on primary monetary procedures and necessities with respect to funds, entitlements, banking and forex provisions and different necessities referring to accounts and finance.
-Put together month-to-month submission of VAT, analyse expense reviews relating to VAT and guarantee accuracy earlier than submitting for reimbursement.
-Put together journey requests within the new journey module- Cloud ERP.
-Prepare journey and funds for employees and UNCHR friends.
-Processing of MIP claims to workers and retirees, put together funds in MODE.
-Provoke correspondence to confirm knowledge, reply queries and acquire further data on accounts and monetary transactions, as required.
-HR and Admin capabilities and function back-up for Admin. Assoc.
-Carry out different associated duties as required.

Important Minimal {Qualifications} and Expertise:
– 2 years related expertise with Excessive College Diploma; or 1-year related
work expertise with Bachelor or equal or increased.
– Glorious laptop abilities and information of MS Workplace functions.
– Fluency and glorious drafting abilities in English and French.

Fascinating {Qualifications} & Competencies:
– Completion of UNHCR Studying Programmes or particular coaching related to capabilities of place.
– Expertise with Cloud-ERP and Workday.
– IT expertise

Purposeful Abilities
– *IT-Laptop Literacy.
– UN-UN/UNHCR Administrative & Monetary Guidelines, Laws and Procedures.
– MS-Drafting, Documentation, Information Presentation
– IT-Microsoft Workplace, Excel and Energy BI
– FI-ERP Monetary Administration (SAP, Oracle, PeopleSoft, Workday and different)

Required Competencies:
Core Competencies
Accountability
Communication
Organizational Consciousness
Teamwork & Collaboration
Dedication to Steady Studying
Shopper & End result Orientation

Cross-Purposeful Competencies
Accountability
Analytical Pondering
Organizational Consciousness

Extra Data

Recruitment as a UNHCR workers member is topic to proof of vaccination towards Covid-19.

Remuneration:
A aggressive compensation and advantages bundle is obtainable. For data on UN salaries, allowances, and advantages, please go to the portal of the Worldwide Civil Service Fee at: https://onehr.un.org/

Eligibility

Candidates have to be eligible to work in Canada when making use of. To be eligible to work in Canada, candidates will need to have one of many following authorized standing: Canadian citizen or a (legitimate) Everlasting Resident of Canada or legitimate work allow in Canada beneath Immigration & Refugee Safety Act (IRPA).

Cut-off date: 17 October 2023 at 12pm GENEVA Time

IMPORTANT NOTE: This place is marketed internally and externally. Candidates have to be legally current in Canada on the time of software, recruitment, and rent. Solely candidates holding a legitimate work allow, everlasting residency or citizenship in Canada will likely be thought-about eligible. Solely these shortlisted candidates will likely be contacted. CVs/Resumes won’t be accepted by e mail. ONLY THOSE APPLICATIONS SENT THROUGH THE SYSTEM WILL BE CONSIDERED.

Brief-listed candidates could also be required to sit down for a written take a look at.

UNHCR is an equal alternative employer and doesn’t cost a charge at any stage of the recruitment course of (software, interview assembly, processing, coaching, or another charges). UNHCR doesn’t cost a charge at any stage of the recruitment course of (software, interview, processing, or another charges).

UNHCR strongly encourages certified feminine candidates for this place. UNHCR seeks to make sure that female and male staff are given equal profession alternatives. UNHCR is dedicated to attaining workforce range when it comes to gender, nationality, and tradition. All functions will likely be handled with the strictest confidentiality.

,

,

,

,

Operational context

Occupational Security and Well being Issues:

Nature of Place:

Residing and Working Circumstances:

 

Extra {Qualifications}

Abilities

FI-ERP Monetary Administration (SAP, Oracle, PeopleSoft, Workday and different), IT-Laptop Literacy, IT-Microsoft Workplace Productiveness Software program

Certifications

Accounting – Different, Enterprise Administration – Different, Finance – Different, HCR Studying Program – UNHCR

Competencies

Accountability, Analytical considering, Shopper & outcomes orientation, Dedication to steady studying, Communication, Organizational consciousness, Planning & organizing, Teamwork & collaboration, Technological consciousness

https://icsc.un.org/Home/SalaryScales

Compendium

Extra Data

This place doesn’t require a useful clearance