Senior Financial Management Assistant

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Description

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As an Affiliate Monetary Administration Analyst, you’ll: present technical, analytical, and coordination help for the day-to-day operational and administrative necessities of PFFM. The incumbent will report back to Director, PFFM, designated worldwide workers and/or senior nationwide workers.

The tasks could embody offering help for numerous actions, together with : (i) aiding in monetary administration supervision throughout implementation; (ii) conducting monetary due diligence throughout undertaking processing; (iii) performing portfolio evaluation and producing reviews; (iv) facilitating the processing and implementation of technical help initiatives; (v) aiding with normal duties associated to PFFM; and (vi) offering coordination help to a number of assigned supervisors, as detailed beneath.

Monetary administration monitoring throughout implementation:

• Guarantee ADB’s FM necessities are met by diligently following up with undertaking groups and executing/implementing businesses (EA/IAs) together with compliance with monetary covenants.
• Monitor and replace FM Motion Plans, together with initiating communications with EA/IAs on compliance.
• Enter and replace undertaking information data in ADB’s digital databases.
• Monitor and evaluate submission of progress reviews, audited undertaking and entity monetary statements (APFS and AEFS), administration letters, audit opinions on compliance with monetary covenants and use of mortgage proceeds, adhering to ADB inner tips and exercising skilled judgment. Replace automated evaluate checklists in ADB’s digital databases and help in drafting correspondence for undertaking groups to speak with EA/IAs on recognized points.
• Assist and take part in undertaking evaluate missions, contributing to Aide Memoires and Again to workplace reviews.
• Archive all supporting documentation in PFFM undertaking archives.

Monetary due diligence throughout undertaking processing:

• Assist the monetary due diligence for undertaking processing following ADB’s necessities whereas exercising skilled judgment. Duties could embody:
• Assessing monetary administration capability of EA/IAs, evaluating the sufficiency of FM techniques, and designing FM preparations and FM actions to mitigate the dangers.
• Finalizing price estimates and financing plan primarily based on technical info supplied by undertaking groups.
• Conducting monetary analysis and evaluation of initiatives and EA/IAs for monetary viability and sustainability.
• Creating danger mitigation measures together with monetary covenants for incorporation into authorized agreements.
• Drafting related sections of the report and suggestion of the President, undertaking administration manuals, monetary evaluation hyperlink doc, danger evaluation and danger administration plans, and so on.
• Set up and replace grasp information in ADB’s digital databases for brand new initiatives (e.g., monetary reporting and auditing necessities, covenants for compliance, and so on.).

Portfolio evaluation and reporting:

• Put together and/or help the preparation of analytical reviews:
• on portfolio monetary administration efficiency (together with statistical evaluation, charts, tables, and so on.) primarily based on information extracted from ADB’s digital databases.
• on non-compliance or delayed compliance with APFS and AEFS submission and public disclosure necessities, high quality of the submissions, frequent points and deficiencies recognized.
• Contribute to the annual FM Report.

Assist to technical help (TA) processing and implementation:

• Help TA groups in PFFM to arrange TA reviews and alter memos, making certain compliance with coverage necessities.
• Undertake related analysis and compile associated paperwork.
• Monitor TA implementation towards targets.
• Assist with marketing consultant recruitments and contract administration.
• Coordinate preparations and logistics for TA-funded missions together with securing authorities clearance, mission and journey request authorization, arranging flights and lodging, in-out preparations, visas, and scheduling appointments.

Common PFFM duties:

• Keep PFFM’s webpage, PFFM databases, oversee doc logs, and guarantee group and accessibility.
• Assign duties to PFFM workers and monitor well timed completion.
• Help in workers marketing consultant recruitment and contract administration.
• Help in getting ready presentation supplies, coordinate actions for data dissemination actions and guarantee well timed launch and dissemination of information merchandise.
• Contribute to data product improvement by researching and compiling related paperwork.
• Help within the drafting and revision of operations handbook sections, workers directions, and undertaking administration directions.
• Handle the interdepartmental evaluate course of, together with summarizing feedback from numerous departments and help within the modifying of reviews accordingly.
• Guarantee paperwork adhere to ADB’s Handbook of Fashion and Utilization.
• Liaise with related ADB departments and places of work for logistical help and coordination.

Coordination help to assigned supervisors:

• Schedule and coordinate appointments.
• Organize mission journey, together with acquiring mission clearances (inner and exterior), flight and journey preparations, in-out preparations, visas, mission kits, mission supplies and mission appointments.

Others

• Some other duties assigned by the supervisor or mirrored within the incumbent’s work plan.

{Qualifications}:

Related Expertise & Necessities:

• Bachelor’s diploma ideally in accounting, enterprise administration, commerce or different related self-discipline.
• Skilled qualification in accounting (e.g. CPA, CA) from an internationally acknowledged establishment (e.g., IFAC). A CFA qualification is a bonus;
• At the least 5 years of related skilled expertise.
• Educated in ADB insurance policies, tips and procedures.
• Potential to work collaboratively with inner and exterior shoppers, together with ADB colleagues, authorities officers, improvement companions and different worldwide networks.
• Working data of monetary administration in a multilateral and bilateral improvement context is a bonus.
• Glorious oral and written communication abilities in English.
• Proficiency in MS productiveness suite (i.e., Phrase, Excel, PowerPoint), videoconferencing (i.e., Zoom, MS Groups) and doc submitting techniques (i.e., SharePoint, OneDrive).
• Please confer with the hyperlink for ADB Competency Framework for Administrative Employees Ranges 5 and 6.

Supply:   https://www.adb.org/careers/240228

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