ABOUT ARK:
ARK is a social enterprise, empowering local communities through the provision of agile and sustainable interventions to create greater stability, opportunity, and hope for the future.
We believe that resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change.
PURPOSE OF POSITION:
The primary role of the Corporate Services department is to provide general guidance, administrative and financial support services to all other departments, ensuring compliance with internal governance obligations and procedures. This department is also responsible for leading and managing logistics, procurement and tendering processes, subgrants management and ensuring adherence to relevant donor policies and regulations.
The Senior Grants Officer is responsible for overseeing subrecipient selection, contracting, management in compliance with ARK and donor policies and procedures. They will also support with subrecipient capacity building and day-to-day mentoring.
KEY RESPONSIBILITIES:
- Assist project teams with subrecipient selection, including:
- Preparing pre-qualification surveys or Expressions of Interest
- Advertising subgrant opportunities
- Providing guidance on selection memorandums and drafting of subrecipient evaluation documents.
- Lead on subrecipient pre-award risk assessment process.
- Responsible for subrecipient vetting and screening as per internal and donor requirements, in addition to subrecipient mandatory eligibility requirements.
- Responsible for conducting subrecipient compliance trainings.
- Draft and execute subrecipient agreements.
- Lead on reconciliation of subrecipient financial reporting; by checking subrecipient supporting documentation to verify compliance with ARK, donor and subaward rules and regulations.
- Closely track subaward budgets and subrecipient spend in collaboration with the finance department.
- Pre-empt required subaward modifications and execute subaward amendments.
- Submit subrecipient payment requests in a timely manner.
- Support with subrecipient capacity building in accordance with pre-award risk assessment recommendations.
- Contribute to subrecipient monitoring plan.
- Lead on subaward close-out, ensuring close-out reporting and completion certificates are completed in a timely manner.
- Ensure accurate SharePoint filing of subaward documentation.
- Submission and tracking of subrecipients payment requests on SharePoint.
- Ensure that organisation’s policies, procedures, and donor compliance practices are being adhered to over the project lifecycle.
- Provide continuous guidance to project staff on compliance requirements relevant to subawards management.
- Work closely with project staff, operations and finance, to ensure compliance with donor regulations and ARK policies and procedures.
OTHER RESPONSIBILITIES:
- Assist with project administration support as surge capacity or absence cover.
- Support with induction training to new project staff, as required.
SKILLS, KNOWLEDGE AND EXPERIENCE:
Essential
- Bachelor’s degree in a related field.
- 3+ years of professional work experience in grants management preferably within the humanitarian or international development context.
- Experience with donor rules and regulations, particularly U.S. funds, and knowledge of CFRs.
- Experience working with USAID and familiarity with USAID rules and regulations is preferred.
- Knowledge of cost allowability rules across procurement, HR and travel for government donors.
- Excellent command of written and spoken English and Arabic.
- Flexibility and ability to work under pressure.
- Ability to set priorities, organise time efficiently and work independently on several tasks simultaneously.
- Strong interpersonal, team-working and coordination skills.
- Must be able to maintain highest level of confidentiality regarding work-related information.
- Computer literacy in Microsoft Office programs (Word, Excel and Outlook).
How to apply
MORE ABOUT OUR COMPANY:
What Makes Us Different
We pride ourselves on being the first people able to access and operate in challenging fragile and conflict-affected environments. We are expeditionary by design and our systems and structures enable flexible and agile responses while ensuring safe, effective and compliant delivery.
Working with and through teams drawn from the communities in which we operate enables us to deliver impactful interventions built on intimate local understanding. In collaboration with our global network of international and local experts, we integrate nuanced understanding of the challenges we aim to solve with best practice and field-leading innovation to deliver programming that meets short-term stabilisation objectives and builds the evidence base and knowledge needed to lay the groundwork for long-term peacebuilding and development programming.
What We Do
We enjoy sectoral experience in civil society development, good governance, protection and human rights, refugees and migration, stabilisation, gender, security and justice, as well as cross-cutting experience in programme design and learning, organisational development and management, research and analysis, needs assessments, monitoring and evaluation, communications and capacity building.
Our People
Today, our team covers a diverse range of professional backgrounds; from diplomacy, humanitarian, development and the military, to the UN, civil society groups, multilateral organisations, journalism and the private sector.
They bring sectoral expertise in civil society development, good governance, protection and human rights, refugees and migration, gender and security and justice, as well as practical experience in programme design and learning, organizational development and management, research and analysis, needs assessments, monitoring and evaluation, communications and capacity building. The multi-disciplinary and multi-national nature of our team means the research we undertake and the programmes we deliver are grounded in empirical need and deliver measurable and sustainable impact.
Where We Work
ARK Group is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. ARK Group does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, or sexual orientation. We welcome all kinds of diversity. ARK Group places human dignity at the center of its development and stabilization work and is thus committed to the protection from sexual exploitation and abuse of children and adults. All ARK Group employees and related personnel are expected to share this commitment, and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.
Interested Candidate need to apply through (Senior Grants Officer – ARK Group (workable.com no later the 5th of October 2024.