Senior Manager, Administration & Procurement

Profession Alternative
Senior Supervisor, Administration and Procurement (Division Head)

Reporting: Twin reporting line to Chief Govt Officer and Director, Programme
Location: Islamabad, Pakistan
Recruitment Kind: Full-time

The Group: Train For Pakistan is a nationwide non-profit group dedicated to creating a robust social motion for fairness and excellence in schooling. We allow Pakistan’s finest younger expertise to show for 2 years in underserved communities and drive systemic change in schooling all through their lives.
Train For Pakistan envisions the day when each youngster in Pakistan will take part in an schooling that nurtures them to develop into loving, pondering, and engaged residents. To that finish, we’re aiming to develop our motion aggressively over the approaching years and are in search of crew members who will work passionately and rigorously to attain this purpose.

The Position:

The Senior Supervisor, Administration and Procurement will lead the crew and all its features to help Train For Pakistan’s core actions throughout each program websites: Islamabad and Karachi.
Her/his main work-streams / areas of accountability embody:

Workplace and Journey administration; Procurement and Vendor administration; and Tech and Safety oversight.

To drive worth in these help features, the incumbent will:

1. Implement present insurance policies, processes and programs, and creatively develop new ones the place essential;
2. Develop and handle team-level objectives, plans and budgets;
3. Construct, prepare and lead an impressed crew of Admin and Procurement employees;
4. Work carefully with this system, communications, HR and improvement groups to know and plan to fulfill assorted wants throughout the group;
5. Uphold Train For Pakistan’s values throughout all their work, particularly excellence, high quality, private dedication, and integrity;
6. Work carefully with the Director, Programmes, CEO and Head of Finance to ship admin and procurement help in alignment with the group’s imaginative and prescient for progress and progress.
7. Keep wonderful information to course of agreements and funds effectively and guarantee audit-readiness.

Main Work-streams:

Workplace & Journey Administration

• Guarantee easy functioning of places of work and workplace autos, together with sourcing of latest areas when essential; common upkeep, restore and cleanliness; and offering essential sources for employees operations, together with, provides; furnishings and fixtures; tech infrastructure; and security gear and so on
• Growing and managing plans and budgets to fulfill workplace administration and evolution wants
• Be certain that all property and provides are recorded and the stock lists are up to date. Moreover, they are going to assess the state of property and provides through periodic critiques, and make sure that acceptable asset disposal takes place as and when wanted
• Reply to all employees journey wants, by implementing journey insurance policies and managing processes of bookings, per diem issuance and so on.

Procurement & Vendor Administration

• Run and evolve the group’s administrative and procurement programs to make sure worth for cash and high quality sourcing;
• Collaborate with program and non-program groups to know procurement wants precisely;
• Discover and construct/keep relationships with distributors and suppliers who can ship on high quality, timeliness and cost-effectiveness that Train For Pakistan calls for. Moreover, show sturdy negotiation abilities to safe cheap costs or pro-bono help the place potential;
• Create and handle the workflow for the Administration and Procurement crew in order that procurement cycles run easily and with out confusion;
• Present periodic trainings to the whole employees crew to make sure that procurement insurance policies and processes are understood and complied with;
• Handle the procurement course of as per the organizational procurement handbook and lead the procurement committee;
• Evolve procurement insurance policies and processes to higher help our organizational wants whereas sustaining compliance with authorized, audit and regulatory necessities
• Guarantee detailed and correct report maintaining for all procurement actions, and archiving recurrently;

Know-how and Safety Focal Level

• Be certain that the group’s elementary expertise wants are understood by the Admin and Procurement crew and oversee the supply of the required software program, {hardware}, audio-visual gear; trouble-shooting and restore companies and dependable web
• Function the Security & Safety focus for Train For Pakistan, guaranteeing that related insurance policies are developed and stored updated to maintain all employees and Fellows secure and ready to reply in emergencies
• Talk security and safety points to the CEO and Director, Programme in a well timed vogue together with sensible suggestions for motion
• Set up security and safety coaching (together with first support and hearth security) as required

The Excellent Candidate can have the next abilities, orientations, and {qualifications}:

• A Bachelor’s or Grasp’s diploma in Enterprise Administration, Enterprise Administration, Provide Chain Administration, or a associated area;
• 8-10 years of related, hands-on expertise, together with no less than 2 years of expertise main groups;
• Demonstrated proficiency in using frequent software program and instruments, together with however Microsoft Workplace, Google Suite (Gmail, Calendar, Docs, Sheets);
• Robust organizational, interpersonal, and communication skills;
• Robust vital pondering abilities, and progress mindset;
• Alignment with the mission and values of Train For Pakistan;
• Flexibility and readiness to undertake home journey.