Senior Programme Management Assistant

Org. Setting and Reporting

• This position is located in the Salaries and Allowances Division of the International Civil Service Commission.

Responsibilities

Under the supervision of the Chief of the Division, the Administrative Assistant will be responsible for the following duties:

COMPENSATION SUPPORT

• Provides statistical and administrative support for activities undertaken by the Salaries and Allowances Division, including, but not limited to, the establishment of the Daily Subsistence Allowance (DSA) rates and computation of other allowances.
• Act as a focal point in the review and analysis of survey data collected for DSA establishment by ensuring the integrity of data/information.
• Revises established DSA rates on the basis of currency exchange rate fluctuations.
• Liaise with focal points at all duty stations and respond to queries regarding DSA-related matters.
• Maintains computerized DSA database and prepares monthly circulars and cables issuing new and modified DSA rates.
• Provides substantive support on a range of compensation issues and preparing notes/reports for professional staff in the Salaries and Allowances Division.

PROGRAMME SUPPORT

• Provides support for meetings such as Commission sessions, workshops, working group meetings with external collaborators and international organizations; prepares background materials, takes notes, drafts abstracts, and finalizes and circulates reports, as appropriate and as directed.
• Maintains mailing lists of relevant recipients of information products from the Salaries and Allowances Division, ensuring that these are up to date.
• Researches and summarizes information on salary issues for use by professionals in the drafting of technical reports.

GENERAL ADMINISTRATION

• Prepares, processes, and follows up on administrative arrangements and forms related to the official travel of staff.
• Drafts routine correspondence.
• Maintains files of rules, regulations, administrative instructions, and other related documentation.
• Maintains up-to-date work unit files (both paper and electronic).
• Performs other related administrative duties, as required, e. g., physical space planning, organizing, and coordinating administrative arrangements for seminars, conferences, and translations.
• Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc.

Education

• A HS diploma with post-secondary training in finance, personnel administration, communication, statistics or other relevant fields desirable.

Job – Specific Qualification

• United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away is required

Work Experience

• A minimum of seven years of progressively responsible experience with the UN system in compensation, statistics, administration, finance, or human resources is required. Fully proficient computer skills and use of advanced functions on UN standard applications, e.g. MS Office applications (Word, Excel, Access, PowerPoint), internal databases, Internet, is required. Experience with database management and database-driven websites is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of French and/or Spanish is desirable.

Source: https://careers.un.org/jobSearchDescription/238126?language=en