Senior Staff Assistant

8473BR

Scholar Affairs

Counseling and Psychological Companies

Job Abstract

Reporting to the Director of Counseling and Psychological Companies, the Senior Employees Assistant offers complete administrative help for RIT’s Counseling and Psychological Companies Heart (CaPS). The Senior Employees Assistant oversees the day-to-day operation of the entrance desk and assists with the event and implementation of the unit’s varied providers and applications. The Senior Employees Assistant performs an integral function, together with different Wellness help employees, in supporting our applications and providers to college students and could also be referred to as upon to help different Wellness areas, as wanted.

Job Tasks

• Present administrative help to the division Director, attending to a variety of administrative particulars, day after day operations and medical points.  Arranges appointments, conferences, conferences, and so forth. Present back-up help and reception as obligatory together with receiving purchasers and facilitating check-in course of.
• In collaboration with the Affiliate Director of Wellness Finance and Operations, helps monetary processes for CaPS, together with procurement card administration and reconciliation, monetary report era, buying, journal entry corrections, and finances administration. Processes journey expense experiences to make sure college sources are appropriately utilized and documentation adheres to present greatest practices. Maintains information per college data administration practices.
• Administers calendar administration for skilled employees and doctoral coaching program.  Helps varied CaPS actions by arranging rooms and hospitality, scheduling deciphering providers, and different features as acceptable. Calendaring consists of reconciling two separate calendaring techniques to make sure enough data between techniques and get rid of informational gaps. Capability to study further software program techniques as the necessity arises.
• Helps human useful resource processes for CaPS. In collaboration with the Director and Affiliate Director of Wellness Finance and Operations, helps CaPS employees search processes using on-line applicant monitoring system, drafts and facilitates the processing of HR types and offers steering concerning college techniques and administrative practices. Maintains information per college data administration practices.
• Helps basic workplace administration, together with however not restricted to: key coordination, phone administration, report retention coordinator, FMS liaison, workplace/capital tools stock and upkeep, mail and HUB liaison and interacting with different campus companions as obligatory.  Makes use of varied report conserving modalities, together with hardcopy and digital techniques administration as acceptable.
• Workout routines judgment and impartial initiative; handles time delicate issues that require concise downside fixing and a excessive diploma of confidentiality.
• Ready to area inquiries from college students concerning the vary of providers provided by CaPS and explains eligibility necessities, consumption procedures, session limits, cancellation insurance policies, and confidentiality legal guidelines. Facilitates the referral course of for school, employees, directors and fogeys who’re helping college students in in search of providers from CaPS.
• Different duties as assigned.

Required {Qualifications}

Schooling:

• Affiliate’s diploma or equal expertise: Enterprise Administration or associated area

Expertise:

• 2 years of progressively accountable administrative expertise together with growing and managing built-in administrative and communications actions and talent to work in a fast-paced, collaborative atmosphere.

Abilities:

• Power in customer support supply and relationship administration
• Demonstrated expertise working with extremely delicate and confidential data
• Intermediate technological competence, laptop mastery utilizing database software program (Entry and Excel), different Microsoft Workplace Suite software program.
• Capability working with a number of enterprise software program techniques
• Glorious written and verbal communications abilities
• Maturity and judgment, self-motivated/take initiative. Versatile; adapt nicely to vary; handle threat and uncertainty with poise.
• Possess moral resolution making abilities, discretion, and sound judgment.
• Proficiency in American Signal Language or willingness to study

Most popular {Qualifications}

• Bachelor’s diploma in enterprise administration or associated area
• 5 or extra years overseeing excessive visitors, health-base entrance workplace operations
• Expertise in increased training office
• Data or expertise with HIPAA and/or FERPA confidentiality practices
• Prior expertise with Oracle, SIS, Maxient, and PyraMed

Required Minimal Schooling Degree

Associates or Equal Expertise

Work Location

Henrietta Campus — 100%

Employment Class

Fulltime

Required Software Paperwork

Cowl Letter, Curriculum Vitae or Resume

What will we consider at RIT?

Rochester Institute of Know-how is a various and collaborative neighborhood of engaged, socially acutely aware, and intellectually curious minds. Via creativity and innovation, and an intentional mixing of know-how, the humanities and design, we offer distinctive people with a variety of educational alternatives, together with a number one analysis program and an internationally acknowledged training for deaf and hard-of-hearing college students. We’re devoted to constructing a various neighborhood, one the place staff really feel a way of belonging, and are valued for his or her contributions and the views they create.

As a member of the RIT neighborhood, you will obtain a complete worker advantages bundle that provides a number of choices and entry to further employment benefits. You may tailor your profit elections to satisfy your wants (reasonably priced medical/dental/imaginative and prescient advantages; paid trip/sick time/retirement saving plan with distinctive employer match; and tuition help for you and your loved ones, to call just a few).

How To Apply

With the intention to be thought of for this place, you will need to apply for it at: http://careers.rit.edu/employees . Click on the hyperlink for search openings and within the key phrase search area, enter the title of the place or the BR quantity.

Further Particulars

In compliance with NYS’s Pay Transparency Act, the wage vary for this place is listed above. Rochester Institute of Know-how considers components reminiscent of (however not restricted to) scope and obligations of the place, candidate’s work expertise, training/coaching, key abilities, inside peer fairness, in addition to, market and organizational concerns when extending a suggestion. The hiring course of for this place could require a felony background test and/or motorcar data test. Any verbal or written supply made is contingent on passable outcomes, as decided by Human Assets. RIT doesn’t discriminate. RIT promotes and values variety, pluralism and inclusion within the work place. RIT offers equal alternative to all certified people and doesn’t discriminate on the premise of race, colour, creed, age, marital standing, intercourse, gender, faith, sexual orientation, gender identification, gender expression, nationwide origin, veteran standing or incapacity in its hiring, admissions, academic applications and actions. RIT offers affordable lodging to candidates with disabilities underneath the Rehabilitation Act, the Individuals with Disabilities Act, the New York Human Rights Regulation, or related relevant legislation. In the event you want affordable lodging for any a part of the applying and hiring course of, please contact the Human Assets workplace at 585-475-2424 or e-mail your request to [email protected]. Determinations on requests for affordable lodging will likely be made on a case-by-case foundation.