Senior Supply Associate, Fixed Term, GS-7, Islamabad, Pakistan # 13216

Are you an experienced and reliable Supply professional looking for a new opportunity in Islamabad? Look no further! Join our dynamic team and become an essential part of our UNICEF Islamabad Office. We are seeking a skilled Supply professional with a strong knowledge of Supply Chain Management. If you are dedicated, punctual, and committed, we want to hear from you! Take the wheel of your future – apply now!

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope !

Pakistan was the sixth country in the world to sign and ratify the Convention on the Rights of the Child, less than one year after it was adopted by the United Nations General Assembly in 1989. However, children and adolescents living in Pakistan still face acute challenges. 

UNICEF supports the Government of Pakistan to accelerate progress for children, work to achieve the Sustainable Development Goals (SDGs) and help children realize their rights under the Convention on the Rights of Children. This will be made through, among other things, strong partnerships with provincial authorities, teachers and health professionals, frontline workers and social mobilisers, communities and families, and of course the children and adolescents themselves.  

In particular, UNICEF will work so that:

• Every child survives and thrives — being in good health, immunized, protected from polio and accessing nutritious food.
• Every child learns.
• Every child is protected from violence and exploitation and registered at birth.
• Every child lives in a safe and clean environment, with access to safe drinking water and adequate sanitation.

To learn more about UNICEF’s work in Pakistan, please visit the country website www.unicef.org/pakistan and videos on YouTube and Vimeo

Under the supervision of the Supply Officer, the Senior Supply Associate, provides a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement of the Country Office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design. At the G-7 level, the below tasks are expected to be carried out with a high level of independence, accuracy and consistence to ensure timely support to effective and efficient program delivery in area of designation—Goods / Services.

To make a difference, the incumbent shall be responsible for following key strategic functions, accountabilities and related duties/tasks;

1. Receives supply requisitions, ensuring accuracy of specifications of items, and confirms availability of funds, obtaining additional information from the programme sections as necessary.
2. Monitors assigned requisitions to the respective supply assistants to ensure completion of procurement actions in a timely manner.
3. Compiles, consolidates and monitors the implementation of Annual Supply and Contracts Plan by the relevant Programme sections throughout the country office and coordinates with relevant focal persons for regular updates  of the same—on a quarterly basis.
4. Coordinates the review of specifications/ Terms of references, obtains quotations, issues invitation to bids / proposals to approved and listed suppliers / advertises in the relevant media; arranges and participates in bid openings with the Contracts Specialist, coordinates compiling of price tabulations with price ratings and recommendations for order placement.
5. Drafts and reviews cases for contracts review committee prior to submission to the contracts Specialist / Senior Supply & Logistics Manager for finalization.
6. Keep record of and follow up with CRC recommendations to ensure compliance and improvement in the processes.
7. Corresponds with field office / Programme Sections and suppliers on supply and procurement matters and effective follow up for timely delivery of goods to UNICEF warehouse or partners
8. Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.
9. Maintains supplier database for the specific areas of operation and files with full information, in accordance with UNICEF supply guidelines.
10. Prepares Direct Orders (Purchase Orders) against existing Long Term Arrangements (LTAs) ensuring that the LTAs have valid quantities and lead-time meets requirements
11. Regularly monitor dashboard reports and coordinate to ensure necessary supply action is taken in a timely manner in support of the Programme sections / field offices
12. Regularly extracts reports on the status of the existing LTAs, contracts, purchase orders and takes necessary action in coordination with the relevant Programme sections / field offices
13. Maintains purchase order/contract files with all required procurement documentation (POs, invoices, delivery receipts, payment requests, correspondence etc.)
14. Responsible for conducting local market surveys on ongoing and regular basis for identification of potential suppliers and vendors to procure the goods on competitive rates.
15. Undertake field visits to monitor implementation of supply inputs to programme and end use evaluation of delivered supplies.
16. Supervisors and guides supply assistants in their respective areas of support (Goods / Services) as required

To qualify as an advocate for every child you will have…

• Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage.
• Minimum 7 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required.
• Familiarity with UNICEF, UN supply procedures and systems is an asset.
• Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

The UNICEF competencies required for this post are Nurtures, Leads and Manages People (1), Demonstrates Self Awareness and Ethical , Awareness (2), Works Collaboratively with others (2), Builds and Maintains Partnerships (2), Innovates and Embraces Change (2), Thinks and Acts Strategically (2), Drive to achieve impactful results (2), Manages ambiguity and complexity (2),

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

Life at UNICEF

Working at UNICEF is highly rewarding. With attractive remuneration package encompassing competitive pay and benefits, a culture that helps staff thrive and diverse opportunities for personal and professional development, we aim to help you maintain a fulfilling life both at and outside the office.

We make sure you and your loved ones receive the resources and care that you need to thrive. We offer a wide range of benefits to our staff, including reasonable accommodation for persons with disabilities. Our contracts, wellbeing policies and initiatives ensure that you are well equipped to effectively deliver for children such as;

• Tax exemption, family allowances, hardship benefits, 10 UN holidays and annual leave allowance, maternity, paternity, adoption leave, medical and dental insurance, pension etc.
• Career support, staff wellbeing programme, breastfeeding policy, flexible work arrangements, childcare room, family support, policies & initiatives, security etc.
• UNICEF strongly encourages the use of flexible working arrangements.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• This VA is open to all internal and external candidates.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• UNICEF’s active commitment to diversity and inclusion is critical to delivering the best results for children. For this position, eligible and suitable female candidates will be prioritized.
• Verified educational certificates/HEC Attested Degrees are a pre-requisite for employment at UNICEF. During the recruitment process, candidates must present HEC-attested degrees/certificates.
• UNICEF appointments are subject to medical clearance.  Appointments are also subject to immunization (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees considered for employment with UNICEF are usually required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if medical clearance is not obtained or necessary inoculation requirements are not met within a reasonable period for any reason.