SENIOR SUPPLY CHAIN MANAGER (Somali Nationals encouraged to apply)

Senior Supply Chain Manager (Somali Nationals encouraged to apply)

Position title: Senior Supply Chain Manager

Duty station: Mogadishu with frequent travel to other locations

Reporting to: Deputy Country Director-Operations

Type of Contract: National – One-year Fixed Term

Starting date: As soon as possible

About CARE

CARE works around the globe to save lives, defeat poverty and achieve social justice. We seek a world of hope, inclusion and social justice, where poverty has been overcome, and all people live with dignity and security, with a specific focus on the empowerment of women and girls. CARE’s Vision 2030 strategy includes six broad impact areas, with specific impact targets and metrics aligned with the Sustainable Development Goals. CARE anticipates that its impact will increasingly be achieved at the systems level as part of its quest for sustainable impact at scale, achieved through local leadership in partnership with governments, the private sector and civil society actors.

Job Summary

The Senior Supply Chain Manager will be a member of the management team and will provide leadership and oversight to effectively and efficiently manage the Supply Chain function. S/he will provide adequate technical guidance and support to the supply chain team over all aspects of the supply chain function (procurement, fleet, assets, logistics and warehouse) across CARE Somalia in accordance with CARE policies and procedures. The Senior Supply Chain Manager will work collaboratively with all relevant stakeholders and functions within the country office to ensure supply chain activities are adequately planned, coordinated, and effectively delivered while ensuring value for money.

The role will provide strategic support and timely advice to the Deputy Country Director-Operations and other members of the Senior Management Team in ensuring the application of and adherence to all relevant CARE policies, donor rules and regulations. S/he will take the lead in managing risks linked to Supply Chain.

Job Responsibility 1: Strategy/Leadership – 30%

• Design and implement a coherent Supply Chain organizational structure in CARE Somalia and management of stakeholders to ensure responsiveness to program needs and priorities, and in line with Key Performance Indicators.
• Design and implement a supply chain strategy that delivers efficient and timely support to programs within the complex and challenging context of Somalia.
• Lead the design and implementation of supply chain operational planning to ensure the delivery of integrated services focused on achieving successful programming.
• Ensure supply chain preparedness for emergencies in line with CARE policies and standards.
• Contribute to the Country Office overall strategy and ensuring that the supply chain function is making a positive impact on this.
• Provide overall leadership of Supply Chain functions for program and emergency operations with more focus on strategy rather than daily operational matters.
• Drive the adoption of digital solutions for supply chain and embedding other global and regional initiatives into CARE Somalia and contributing to key regional and global initiatives where CARE Somalia has best practice knowledge e.g. Cash programming.
• Lead the CARE Somalia contact management process with suppliers and other stakeholders
• Plan and roll out partners capacity building programs in supply chain management.

Job Responsibility 2: Strategic Sourcing and Supply Chain Compliance/Risk Management – 30%

• Lead the procurement team to drive procurement efficiency through forward planning and putting Framework Agreements (FWAs) in place.
• In collaboration with program teams, ensure consolidation of annual procurement plans to ensure that the supply of goods, services and consultancies is planned appropriately.
• Monitor the implementation of procurement plans and ensure that the plans are reviewed and updated on a quarterly basis to enhance timely delivery, maximize overall best value and leverage economies of scale.
• Conduct regular market surveys to inform sourcing strategies through thorough understanding of the market and that the cost of goods, services and consultancies is aligned with current market conditions
• Ensure the implementation of procurement, fleet, warehouse, and asset management are in line with global policies as well as donor’s requirements and that they are implemented consistently in all CARE Somalia offices.
• Identify compliance and other Supply Chain related risks in different stages of the supply chain processes and implement strong internal control mechanisms to minimize fraud related risk.

Job Responsibility 3: Facility, Fleet, Assets and Warehouse Management – 25%

• Ensure that the country’s fleet (owned and rented) is fit for purpose to deliver CARE’s programmatic needs.
• Financial management to ensure the right age and mix of fleet to deliver the most cost efficient, reliable, and environmentally friendly fleet.
• Advise on fleet utilization and right-sizing of fleet requirements as per program needs.
• Provide guidance on assets disposal in line with donor regulations and requirements.
• Review assets’ dashboard on a monthly basis and take corrective actions where needed.
• Warehousing and distribution footprint is aligned to the program needs in the most cost efficient and environmentally friendly way.
• Analyze monthly/quarterly warehouse data and take corrective action as needed.
• Ensure the maintenance of all Country Office rented/ owned facilities and follow utility obligations in a timely manner.
• Negotiate suitable terms and conditions for all lease agreements and ensure all leases are vetted by the CO legal counsel before signing.
• Coordinate and ensure the implementation of administrative policies and guidelines.

Job Responsibility 4: Staff and Performance Management – 10%

• Accountable for overall performance of the country supply chain function against the key performance indicators.
• Embed a culture of performance and effective delivery by ensuring the Supply Chain KPIs are well tracked and met with improvement measures being made speedily to remedy poor performance.
• Monitor performance and use data to provide regular analysis against KPIs and make recommendations for strategic improvements to the supply chain function.
• Recruit talented staff to the country office supply chain management unit; lead the team with technical capability, effective supply chain management program execution.
• Participate and/ or facilitate capacity building for all supply chain management staff and partners aimed at strengthening supply chain management and compliance in the country office.
• Provide comprehensive feedback to supply chain management staff through CARE performance management process.

Other responsibilities as assigned – 5%

Every staff member in Somalia is accountable for:

• Prioritizing safety and security by being vigilant of existing risks and refraining from complacency or engaging in activities that pose unnecessary risks and contributing to their safety and security by adhering to all established policies and procedures.

• Familiarizing themselves with and comprehending the organization’s security plan and guidelines, including any updates as well as actively participating in the development and upkeep of safety and security measures and ensuring compliance.

• Communicating any pertinent information, observations, and perceptions related to safety and security with their line management or the CO security team.

• Demonstrating commitment to gender transformation, learning and development through promoting and maintaining an organizational culture that advances gender equality, reduces power abuse and inequalities, and fosters trust and safety.

• Creating, promoting and maintaining a safe organizational culture for all people who work for and with CARE, including our partners, and the communities and program participants we work with.

Qualifications

Required Education: Bachelor’s degree in supply chain/Procurement/Logistics/Business Administration/ or equivalent.

Desired:

• Master’s Degree in Supply Chain/Procurement/Logistics/Business Administration or equivalent.
• Professional qualification in Procurement and/ or Supply Chain Management (CIPS qualification or equivalent)

Required Experience/Technical Skills

• Minimum of 5 years’ experience in CO and / or regional field in program support areas (procurement, logistics, supply chain).
• Good understanding of various donor policies and procedures relevant to procurement, knowledge of local markets as well as international procurement regulations.
• Strong analytical skills with ability to synthesize and organize data and report on findings.
• Strong management skills, highly organized with strong attention to details, take initiative, prioritize, and manage multiple tasks, problem solving, flexible