Special Assistant to the Registrar (P­-3)

Organizational Context:

The Registry, headed by the Registrar, is responsible for nonjudicial aspects of the administration and servicing of the Court, without prejudice to the functions and powers of the Prosecutor. This includes providing management and judicial support services to the Court, as well as those aspects of external relations and field operations falling within the purview of the Registry.

Accordingly, the Registry is composed of three Divisions: 1) Division of Management Services, 2) Division of Judicial Services, and 3) Division of External Operations. Each Division is headed by a Director, and the three Directors, together with the Chief of Office, support the Registrar through the Registry Management Team (RMT) in ensuring that the Registry fulfils its tasks effectively and efficiently.

The Registry’s Legal Office (RLO) is directly under the authority of the Registrar.

The Immediate Office of the Registrar (IOR) supports the Registrar in setting the Registry’s strategic objectives, overseeing inter-organ relations as well as in enhancing internal communication and driving the development of Court-wide policies.

The IOR is responsible for coordinating, and where required taking the lead in, the engagement with the Presidency, the OTP, the secretariats, and the other offices on matters of strategy and policy.

The IOR also acts as the operational focal point for the Registry’s Divisions, providing practical support to the Registrar with a view to ensuring, in a coordinated and effective manner, the overall managerial oversight and control of the Registry.

Given that the Registry is the largest and, in terms of its functions, most diverse organ of the Court, managerial and oversight functions are very important. In this regard, the IOR plays a key role in a number of areas, including the preparation of the Court’s budget, addressing staff related issues, facilitating the conclusion of agreements, and indeed in virtually all other fields of the Registry’s operations. At the same time, through the Registrar’s representational role, the IOR aims to widening the support for and the understanding of the mandate of the Registry and of the Court in the international arena.

Duties and Responsibilities:
Within this framework, and under the supervision of the Chief of Office, or in the absence of the Chief of Office, the Senior Special Assistant, the incumbent performs the following duties:

• Liaises, as required, on a full spectrum of complex issues in the areas of administration, court services, field operations, state cooperation and/or external operations, prepares and/or coordinates the preparation of related background information /analysis and prepares related advice and recommendations;
• Liaises closely with the Registry Directors and/or relevant Section Chiefs to support the implementation of decisions endorsed by the Registrar or the Registry Management Team (RMT);
• Prepares, reviews and/or coordinates Registry or Court­wide reports and documents such as internal memoranda, letters, policy documents, legal documents, reports to the Assembly of States Parties (ASP) and its subsidiary bodies, reports to United Nations General Assembly and other documents;
• Prepares and organizes, as required, various activities in support of the Registrar’s external representational functions including, as appropriate, briefings for meetings and official travel, drafting speeches/ speaking notes and other documentation, and following up as required; 
• Contributes to the development of new proposals for policies, projects and processes for the Registry or Court­ wide;
• Coordinate with the different organs and offices attached to the Registry on various aspects as required;
• Liaises as required, with external stakeholders such as host State authorities, representatives of States, inter­governmental organizations, NGOs, academia and other;
• Performs any other tasks and projects as maybe assigned by the Chief of Office, or in the absence of the Chief of Office, the Senior Special Assistant.

Essential Qualifications

Education:
Advanced university degree in at least one but preferably two of the following three areas: 1) administration and business management; 2) international law with specialization in international criminal law or international human rights law or international humanitarian law; and 3) international relations and politics is required. Other closely related areas may be accepted. A first level university degree in combination with two additional years of relevant and qualifying experience is accepted in lieu of the advanced university degree.

Experience:
A minimum of five years (seven years with a first ­level university degree) of relevant work experience in at least one but preferably two of the following three areas is required:
1) administration and business management; 2) judicial support services; and 3) external relations and State cooperation. Other closely relevant areas may be accepted. Demonstrated experience in immediate office of a senior executive, preferably in an international organization or international judicial institution

Knowledge, Skills and Abilities:
Ability to advise and interact directly with a senior executive manager, preferably in an international organization or international judicial institution;
Excellent drafting skills, both in terms of substance and style, with a proven record of extensive drafting experience applied in daily work;
Excellent diplomatic skills applied in the context of high ­level State and other external actors;
Excellent interpersonal and communication skills, with ability to successfully interact, on behalf of a senior manager, with highest ­level officials within the organization;
Ability to deal with high ­level, sensitive and confidential issues under great pressure in a fast­ paced environment;
Knowledge of international law, including international criminal law, public international law, international human rights law, and international humanitarian law;
Knowledge of legal texts and practice of the Court, as well as of other international courts/tribunals and the
United Nations.

Knowledge of Languages:
Proficiency in one of the working languages of the Court, French or English, is required. A working level of the other language is desirable. Knowledge of other official languages of the Court (Arabic, Chinese, Russian, Spanish) would be considered an additional asset.