Specialist Assistant

Job Description

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health priorities, sustainable development agendas and harmonized with the United Nations country teams and partners to improve health outcomes and progress towards achieving Universal Health Coverage.

Duties:

Receive visitors and telephone calls with tact and discretion, prioritizing according to the importance and/or urgency, and provide background information redirecting as appropriate. Prepare reports and documentation for signature or clearance by relevant authority, checking for correct grammar, accuracy, and adherence to WHO communication standards. Assist in the preparation of technical presentations, reports and articles including formatting, editing, and compiling background information. Maintain a record of incoming queries/correspondence, determine priority, bring to the attention of the responsible staff member and follow up on action and response. Proofread and quality assure the standard of outgoing correspondence for action/signature by the supervisor. Establish and maintain electronic files and controlled reference materials. Provide administrative and operational support for in-person and virtual meetings, seminars and workshops including the preparation of correspondence and documentation as needed. Make travel and hotel arrangements including processing of travel authorizations/claims for staff as required.

Education:

Essential:

Certificate of completion of secondary or high school.Certification in office administration

Experience:

Essential:

Minimum of five years of work experience relevant to the position (in the administrative field, including in large public sector organizations).

Skills:

Organizational procedures relating to the position, and their consistent application to work tasks. – Basic financial/accounting knowledge.-Excellent oral and written communication, including for routine and non-routine correspondence, and reports. – Ability to maintain effective client relationships and proactivity in servicing clients. – Ability to organize protocol arrangements in accordance with established standards. – Ability to administer official calendar, arrange meetings, schedules, itineraries. – Ability to undertake simple research and organize information for the preparation of reports and briefings.

Language Skills:

Essential: