The Sr. Administrative Coordinator will provide general support for administrative, logistical and coordination of departmental activities within the assigned area. This position will be accountable for ensuring consistent and timely delivery of administrative services and processes such as routing requests and documents through internal systems such as DVOD, JIRA to various stakeholders i.e. Contracts, GECO, Supply Chain Management, Travel, etc., ensuring established timelines and service level agreements are met.
The Sr. Administrative Coordinator will work within well-defined parameters to identify and resolve administrative problems and issues. Additionally, the incumbent may establish office administration processes / procedures (e.g., events, conferences, record keeping systems, forms control, team sites, office layout, personnel requirements, vendor setup, payments, travel logistics) to ensure efficiency of general office activities.
The Sr. Administrative Coordinator will monitor office efficiencies and initiate problem-resolution processes through escalation to higher levels when complex issues / concerns arise.
Responsibilities
Administrative Support
Document Tracking, Routing & Retention
Translation/interpretation
Required Qualifications
High School Diploma with 5 years of previous administrative experience
Strong organizational skills
Excellent attention to detail
Strong time management
Customer service mindset
Experience with Microsoft Office suite including Excel and Teams
Experience with archiving and filing documents, ensuring accessibility to stakeholders
Administrative writing and editing skills
Ability to learn and use new technology to process administrative tasks
French-language skills preferred
Preferred Qualifications
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