Org. Setting and Reporting

This place is positioned within the Humanitarian Management Strengthening Part (HLSS), Operations and Advocacy Division (OAD), Workplace for the Coordination of Humanitarian Affairs (OCHA), Geneva, Switzerland. OCHA is a part of the United Nations Secretariat liable for bringing collectively humanitarian actors to make sure a coherent response to emergencies. OCHA additionally ensures there’s a framework inside which every actor can contribute to the general response efforts. OCHA’s mission is to mobilize and coordinate efficient and principled humanitarian motion in partnership with nationwide and worldwide actors as a way to alleviate human struggling in disasters and emergencies; advocate the rights of individuals in want; promote preparedness and prevention and facilitate sustainable options. The Workers Assistant (TJO) reviews to the Programme Administration Assistant at HLSS.

Duties

Inside limits of delegated authority and relying on location, Workers Assistants at this stage could also be liable for the next duties: • Performs, below minimal supervision, the complete vary of workplace administration and administrative help features; usually supplies direct help to a senior officer or supervisor liable for a serious programme, reminiscent of a department or division. • Maintains liaison with the substantive places of work and with senior officers in different sections concerning on-going programmes, senior officers’ inductions, in-briefings, schedule conferences and different administrative issues; displays processes and schedules associated to the part’s outputs, merchandise, duties, and so on. • Ensures easy and environment friendly info circulation inside the part; prepares and processes confidential info; assists within the improvement of workplace administrative techniques and procedures. • Researches, compiles and summarizes background supplies to be used in preparation of reviews, briefs, speeches, and so on. • Offers help within the coordination of service-wide actions (retreats, conferences, coaching, and so on.), particular initiatives and occasions. Serves as focus for administrative coordination of programme/mission implementation actions, involving in depth liaison with a various organizational sections to provoke requests, get hold of mandatory clearances, course of and follow-up on administrative actions, e.g. recruitment and appointment of personnel, consultants, interns, journey preparations, coaching/examine excursions, authorization of funds, disbursement of funds, procurement of kit and providers, asset administration and so on.; could coordinate the work of workplace help employees in offering conferences servicing/administrative help to varied periods of commissions and different our bodies. • Attends conferences, prepares minutes, displays follow-up actions. • Responds or drafts responses to a variety of correspondence and different communications; makes use of commonplace phrase processing package deal to provide all kinds of huge, complicated paperwork and reviews. • Prepares, maintains, and updates information (digital and paper) and Salesforce database; updates SharePoint/web site; generates quite a lot of commonplace and non-standard statistical and different reviews from varied databases. • Carries out high quality management perform for outgoing paperwork; proofreads and edits texts for adherence for format, grammar, punctuation, and elegance. • Responds to complicated info requests and inquiries (e.g. solutions requests by way of the Part’s mail field, requiring file search, and so on.). • Assists within the preparation of presentation supplies utilizing acceptable know-how/software program. • Might present some specialised help to unit (e.g. know-how help, enhancing, desktop publishing, and so on.). • Maintains Part Chief’s and Workforce’s calendar/schedules; displays modifications and communicates related info to acceptable employees inside and outdoors the quick work unit. • Performs quite a lot of administrative duties (e.g. go away recording in UMOJA and monitoring, assembly group, reservations, workplace provide and tools orders, and so on.), together with getting ready and/or processing administrative requests/paperwork (e.g., journey requests, expense claims, vouchers, visa purposes, and so on.). • Maintains information (each paper and digital) and databases for work part. • Assists with the gathering and evaluation of knowledge in addition to preparation of knowledge shows and reviews for info sharing, responding to queries, information administration, planning and resolution making. • Assists with visualizations and updating info materials reminiscent of internet pages or brochures. • Performs different duties as assigned.

Competencies

• PROFESSIONALISM: Information of basic workplace and administrative help together with administrative insurance policies, processes and procedures. Exhibits satisfaction in work and in achievements; demonstrates skilled competence and mastery of subject material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled fairly than private considerations; exhibits persistence when confronted with troublesome issues or challenges; stays calm in annoying conditions. Capable of carry out evaluation, modeling and interpretation of knowledge in help of decision-making. Dedication to implementing the objective of gender equality by making certain the equal participation and full involvement of ladies and men in all features of labor. • TEAMWORK: Works collaboratively with colleagues to realize organizational targets; solicits enter by genuinely valuing others’ concepts and experience; is prepared to study from others; locations workforce agenda earlier than private agenda; helps and acts in accordance with remaining group resolution, even when such choices could not completely mirror personal place; shares credit score for workforce accomplishments and accepts joint accountability for workforce shortcomings. • PLANNING& ORGANIZING: Develops clear targets which are according to agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates acceptable period of time and sources for finishing work; foresees dangers and permits for contingencies when planning; displays and adjusts plans and actions as mandatory; makes use of time effectively.

Training

Highschool diploma or equal is required.

Job – Particular Qualification

Not obtainable.

Work Expertise

A minimal of 5 (5) years of expertise in programme or mission administration, technical cooperation or associated space is required. The minimal years of related expertise is diminished to a few (3) years for candidates who possess a first-level college diploma or greater. Expertise in utilizing an Enterprise Useful resource Planning (ERP) reminiscent of Umoja is required. Expertise utilizing expertise administration platforms reminiscent of Inspira is required. Expertise with the UN Frequent System (or with related worldwide group) in price range preparation, monitoring, and reporting is fascinating. Expertise working with Salesforce or any CMR kind of database is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the put up marketed, fluency in oral and written English is required. Information of one other official United Nations language is fascinating.

Evaluation

Analysis of certified candidates could embrace an evaluation train which can be adopted by competency-based interview.

Particular Discover

This place is quickly obtainable for a interval of 6 months with risk of extension. If the chosen candidate is a employees member from the United Nations Secretariat, the choice shall be administered as a short lived task. • Whereas this momentary task could present the profitable applicant with a possibility to realize new work expertise, the choice for this place is for a restricted interval and has no bearing on the long run incumbency of the put up. • Topic to the funding supply of the place, the eligibility for this momentary job opening could also be restricted to candidates based mostly on the responsibility station. • This momentary job opening could also be restricted to “inner candidates,” who’ve been recruited by way of a aggressive examination administered in accordance with employees rule 4.16 or employees choice course of together with the assessment of a central assessment physique established in accordance with employees rule 4.15. • Workers members of the United Nations widespread system organizations who will attain the necessary age of separation or retirement inside the period of the present momentary want interval are usually not eligible to use. Submitting an software or choice for the present momentary job opening doesn’t delay or enhance the necessary age of separation. • Retirees above the necessary age of separation who want to be thought of for the present momentary job opening should point out the explanation for his or her final separation as “retirement.” Such retirees shall not be employed by the Group, except (a) the operational necessities of the Group can’t be met by employees members who’re certified and obtainable to carry out the required features; and (b) the proposed employment wouldn’t adversely have an effect on the profession improvement or redeployment alternatives of different employees members and represents each a cheap and operationally sound resolution to fulfill the wants of the service. This place is topic to native recruitment pursuant to employees rule 4.4 of the United Nations Workers Guidelines. Candidates for positions within the Normal Service and associated classes have to be approved to work for the United Nations within the responsibility station the place the place is positioned. Eligible candidates chosen from outdoors the responsibility station are liable for any bills in reference to their relocation to the responsibility station. Workers members topic to native recruitment are usually not eligible for allowances or advantages completely relevant to worldwide recruitment.

United Nations Issues

In response to article 101, paragraph 3, of the Constitution of the United Nations, the paramount consideration within the employment of the employees is the need of securing the best requirements of effectivity, competence, and integrity. Candidates won’t be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to imagine that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by power or below unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work atmosphere, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor site visitors offences is probably not thought of for employment. Due regard shall be paid to the significance of recruiting the employees on as extensive a geographical foundation as potential. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and below circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking atmosphere. Cheap lodging could also be offered to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, employees members are topic to the authority of the Secretary-Normal, who could assign them to any of the actions or places of work of the United Nations in accordance with employees regulation 1.2 (c). Additional, employees members within the Skilled and better class as much as and together with the D-2 stage and the Subject Service class are usually required to maneuver periodically to discharge features in several responsibility stations below circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to momentary positions. Candidates are urged to rigorously observe all directions obtainable within the on-line recruitment platform, inspira, and to discuss with the Applicant Information by clicking on “Manuals” within the “Assist” tile of the inspira account-holder homepage. The analysis of candidates shall be performed on the idea of the data submitted within the software in accordance with the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Constitution of the United Nations, resolutions of the Normal Meeting, the Workers Rules and Guidelines, administrative issuances and tips. Candidates should present full and correct info pertaining to their private profile and {qualifications} in accordance with the directions offered in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which have been submitted. Candidates below severe consideration for choice shall be topic to reference checks to confirm the data offered within the software. Job openings marketed on the Careers Portal shall be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Charge

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.