Org. Setting and Reporting

This place is situated the Normal Service part, reporting to the Upkeep Unit inside ECLAC. The incumbent reviews to a number of senior officers or to a supervisor. The Financial Fee for Latin America and the Caribbean is among the 5 regional Commissions of the United Nations. It was based in 1948 with the aim of contributing to the area’s financial and social improvement. Its mission contains the design, monitoring and analysis of public insurance policies and the supply of advisory companies, experience and coaching to Governments, in addition to help for regional and worldwide cooperation and coordination actions. Please go to our web site at www.eclac.org for additional info.

Obligations

Inside limits of delegated authority and relying on location, Workers Assistants at this degree could also be accountable for the next duties: • Performs, below minimal supervision, the total vary of workplace administration and administrative help capabilities; sometimes gives direct help to a senior officer or supervisor accountable for a significant programme, equivalent to a department or division. • Maintains liaison with the Govt Workplace and with senior officers in different items relating to on-going programmes and different administrative issues; displays processes and schedules associated to the unit’s outputs, merchandise, duties, and so forth. • Ensures easy and environment friendly info movement inside the unit; prepares and processes confidential info; assists within the improvement of workplace administrative programs and procedures. • Researches, compiles and summarizes background supplies to be used in preparation of reviews, briefs, speeches, and so forth. • Supplies help within the coordination of service-wide actions (conferences, coaching, and so forth.), particular tasks and occasions. • Orients new employees to related administrative procedures and practices and gives basic help to different workplace help employees, as required; could coordinate the work of workplace help employees in offering conferences servicing/administrative help to numerous periods of commissions and different our bodies. • Attends conferences, prepares minutes, displays follow-up actions. • Responds or drafts responses to a variety of correspondence and different communications; makes use of commonplace phrase processing package deal to supply all kinds of huge, complicated paperwork and reviews. • Manages, updates and additional develops inside databases; updates web site; generates a wide range of commonplace and non-standard statistical and different reviews from varied databases. • Carries out high quality management operate for outgoing paperwork; proofreads and edits texts for adherence for format, grammar, punctuation and elegance. • Responds to complicated info requests and inquiries (e.g. solutions requests requiring file search, and so forth.). • Assists within the preparation of presentation supplies utilizing acceptable know-how/software program. • Could present some specialised help to unit (e.g. know-how help, enhancing, desktop publishing, and so forth.). • Maintains calendar/schedules; displays adjustments and talk related info to acceptable employees inside and outdoors the speedy work unit. • Performs a wide range of administrative duties (e.g. go away recording, assembly group, reservations, workplace provide and gear orders, and so forth.), together with making ready and/or processing administrative requests/paperwork (e.g., journey requests, expense claims, vouchers, visa purposes, and so forth.). • Maintains recordsdata (each paper and digital) and databases for work unit. • Performs different duties as assigned. • Assists with the gathering and evaluation of knowledge in addition to preparation of knowledge displays and reviews for info sharing, responding to queries, information administration, planning and resolution making. • Assists with visualizations and updating info materials equivalent to net pages or brochures.

Competencies

• PROFESSIONALISM: Data of basic workplace and administrative help together with administrative insurance policies, processes and procedures. Reveals satisfaction in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes; is motivated by skilled fairly than private considerations; exhibits persistence when confronted with troublesome issues or challenges; stays calm in irritating conditions. Takes accountability for incorporating gender views and making certain the equal participation of ladies and men in all areas of labor. • TEAMWORK: Works collaboratively with colleagues to realize organizational objectives; solicits enter by genuinely valuing others’ concepts and experience; is prepared to study from others; locations crew agenda earlier than private agenda; helps and acts in accordance with remaining group resolution, even when such choices could not solely mirror personal place; shares credit score for crew accomplishments and accepts joint accountability for crew shortcomings. • ACCOUNTABILITY: Takes possession of all obligations and honours commitments; delivers outputs for which one has accountability inside prescribed time, value and high quality requirements; operates in compliance with organizational rules and guidelines; helps subordinates, gives oversight and takes accountability for delegated assignments; takes private accountability for his/her personal shortcomings and people of the work unit, the place relevant.

Schooling

Highschool diploma or equal is required. NOTE: For positions within the Normal Service class, candidates are required to obviously point out of their Applicant Profile (AP) related info confirming completion of Excessive Faculty.

Job – Particular Qualification

Not out there.

Work Expertise

A minimum of 5 years of expertise typically workplace help or associated space is required. Expertise with funds or procurement capabilities of an Enterprise Useful resource System (ERP) system such a SAP, Oracle or UMOJA is required. Expertise in administration of contracts for outsourced companies is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat and Spanish is a working language of ECLAC. For the place marketed, fluency in each English and Spanish is required. Data of one other official United Nations language is a bonus.

Evaluation

Candidates can be assessed based mostly on the data offered of their APs. Brief-listed candidates may be contact by the Hiring Supervisor for additional evaluation.

Particular Discover

– This place is briefly out there till December thirty first, 2024. If the chosen candidate is a employees member from the United Nations Secretariat, the choice can be administered as a brief task. – Whereas this momentary job opening could present the profitable applicant with a chance to realize new work expertise, the choice for this place is for a restricted interval and has no bearing on the longer term incumbency of the publish. – Appointment for positions within the Normal Service class is completed on an area foundation. Candidates shall be recruited within the nation or inside commuting distance of the workplace, no matter nationality and size of time the candidate could have been within the nation. Candidates can be accountable for any bills incurred in taking the related examinations on the responsibility station, and of any prices associated to touring and relocating to the responsibility station within the occasion of an employment provide. – Candidates for positions topic to native recruitment are required to be approved to work within the nation no matter the place they stay on the time of making use of for the job opening. – A employees member holding a brief appointment within the Normal Service or associated classes could solely apply to positions inside these classes. For full info on eligibility necessities, please discuss with part 5 of ST/AI/2010/4Rev.1 on Non permanent Appointments. – Workers members are topic to the authority of the Secretary-Normal and to task by her or him. On this context, all employees are anticipated to maneuver periodically to new capabilities of their careers in accordance with established guidelines and procedures. – The expression “Inner candidates”, shall imply employees members who’ve been recruited after a aggressive examination below employees rule 4.16 or after the recommendation of a central overview physique below employees rule 4.15. Please be aware that candidates can be required to fulfill the necessities of Article 101, paragraph 3, of the Constitution in addition to the necessities of the place. – On the United Nations, the paramount consideration within the recruitment and employment of employees is the need of securing the very best requirements of effectivity, competence and integrity, with due regard to geographic range. All employment choices are made on the premise of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive atmosphere of mutual respect. The United Nations recruits and employs employees no matter gender identification, sexual orientation, race, spiritual, cultural and ethnic backgrounds or disabilities. Affordable lodging for candidates with disabilities could also be offered to help participation within the recruitment course of when requested and indicated within the utility. – The United Nations Secretariat is dedicated to reaching 50/50 gender stability and geographical range in its employees. Feminine candidates are strongly inspired to use for this place. – The United Nations is dedicated to the very best requirements of effectivity, competence and integrity for all its human assets, together with however not restricted to respect for worldwide human rights and humanitarian legislation. Candidates could also be topic to screening towards these requirements, together with however not restricted to whether or not they have dedicated, or are alleged to have dedicated felony offences and/or violations of worldwide human rights legislation and worldwide humanitarian legislation. – A present employees member who holds a fixed-term, everlasting or persevering with appointment could apply for momentary positions no multiple degree above his or her present grade. – Upon separation from service, together with, however not restricted to, expiration or termination of, or resignation from, a fixed-term, persevering with or everlasting appointment, a former employees member can be ineligible for re-employment on the premise of a brief appointment for a interval of 31 days following the separation. Within the case of separation from service on retirement, a former employees member can be ineligible for re-employment for a interval of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or present employees member who has held or holds an appointment in one other entity making use of the United Nations Workers Laws and Guidelines and who applies for a brief place with the Secretariat. – For info on particular publish allowance, please discuss with ST/AI/1999/17. For extra particulars on the administration of momentary appointments please discuss with ST/AI/2010/4/Rev.1. The Workers Laws, Workers Guidelines and administrative issuances governing employees appointments may be considered at: http://www.un.org/hr_handbook/English Workers members of the United Nations widespread system organizations who will attain the necessary age of separation or retirement inside the period of the present momentary want interval should not eligible to use.

United Nations Issues

In accordance with article 101, paragraph 3, of the Constitution of the United Nations, the paramount consideration within the employment of the employees is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates won’t be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by power or below unequal or coercive situations. The time period “sexual harassment” means any unwelcome conduct of a sexual nature that may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work atmosphere, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor site visitors offences is probably not thought-about for employment. Due regard can be paid to the significance of recruiting the employees on as huge a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and below situations of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking atmosphere. Affordable lodging could also be offered to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, employees members are topic to the authority of the Secretary-Normal, who could assign them to any of the actions or places of work of the United Nations in accordance with employees regulation 1.2 (c). Additional, employees members within the Skilled and better class as much as and together with the D-2 degree and the Area Service class are usually required to maneuver periodically to discharge capabilities in several responsibility stations below situations established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to momentary positions. Candidates are urged to rigorously observe all directions out there within the on-line recruitment platform, inspira, and to discuss with the Applicant Information by clicking on “Manuals” within the “Assist” tile of the inspira account-holder homepage. The analysis of candidates can be carried out on the premise of the data submitted within the utility in line with the analysis standards of the job opening and the relevant inside legislations of the United Nations together with the Constitution of the United Nations, resolutions of the Normal Meeting, the Workers Laws and Guidelines, administrative issuances and pointers. Candidates should present full and correct info pertaining to their private profile and {qualifications} in line with the directions offered in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which have been submitted. Candidates below severe consideration for choice can be topic to reference checks to confirm the data offered within the utility. Job openings marketed on the Careers Portal can be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Price

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.