Student Programmes Coordinator

Job title:

Student Programmes Coordinator

Company

Francis Crick Institute

Job description

Salary for this Role:From £30,300 subject to skills and experienceJob Title: Student Programmes CoordinatorReports to: Caroline RansomClosing Date: 16/Sept/2024 23.59 GMTJob Description:Student Programmes Coordinator Job AdvertJob PurposeAn opportunity has arisen for a well-organised professional to join the Crick’s Academic Training Team to support the operation of the student programmes. The postholder will provide an efficient administration service and be a key point of contact to students, supervisors and Crick colleagues. Working as part of a supportive team, this is an ideal opportunity to develop experience in both HR Processes and in postgraduate training and career development programmes.About the RoleThe Francis Crick Institute’s Academic Training Team (ATT) forms part of the Crick’s People (Human Resource, HR) Directorate. The team is responsible for the management, development and operation of the Crick’s early career researcher training programmes, including the PhD, undergraduate student, and clinical fellow training programmes. It also oversees the appointment of visiting undergraduate, Masters and PhD students and clinical fellows who are hosted in Crick laboratories for limited periods of time. The Institute has approximately 200 PhD students across 4 years of study, up to 40 doctoral and postdoctoral clinical fellows, up to 10 sandwich students spending 1 year at the Crick and up to 20 summer students during July and August each year.The Student Programmes Coordinator will report to the Student Operations Lead, and work alongside five other members of the student team. They will be a key point of contact for students, supervisors and other Crick staff, escalating issues to other members of the ATT where necessary. They will provide an efficient proactive administrative service, supporting the day-to-day delivery of the student programmes, working closely with the wider ATT and the People Hub Team.Key Responsibilities

• Develop and maintain a good understanding of Workday (our online employee resource platform) for the purposes of your daily role.
• Student administration on Workday; supporting the onboarding and induction of visiting students, and the onboarding, extension and leaver processes for Crick programme students and clinical fellows.
• Learning administration on Workday including setting up course offerings, logging and monitoring student attendance at training.
• Student programme administration; engagement monitoring, tracking and chasing completion of progress milestones and training
• Supporting student recruitment including assisting in preparing the website and recruitment systems for summer, sandwich, PhD and clinical fellow recruitment, and assisting in preparing advertising.
• Supporting student administration with the Crick’s university partners
• Clerking the Research Degrees Committee
• Helping respond to queries received via the shared Inboxes for the student programmes and student recruitment.
• Supporting the organisation and running of ATT events; e.g. induction programmes, student symposia and training events.
• Supporting the ATT in various areas of their work during busy periods.

Please note this job description is not exhaustive and the post holder maybe required to undertake other reasonable and relevant duties within the grading of the post. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolveKey Skills and ExperienceTo be successful in this role you will need to possess the following attributes:

• Educated to degree level or equivalent, or have evidence of administrative or customer service work experience.
• Experience of working effectively in a busy administrative environment.
• Experience of working in a higher education or research environment, training or customer service.
• Experience of using Workday or other employee resource platform.
• Ability to multitask and deal with a busy workload.
• Good attention to detail.
• Good interpersonal skills with the ability to communicate effectively and work with a diverse range of people, including those for whom English is not the first language.
• Ability to work under own initiative and as part of a team.
• Proficient in Microsoft Office applications, ability to work with databases.
• Excellent oral and written communication skills.
• Knowledge of university programmes of study

When applying please ensure your application clearly outline how you meet the key requirements of the role through providing relevant examples.The post holder should embody our core Crick values: BOLD, OPEN, COLLEGIALWho we areThe Francis Crick Institute is an independent charity established to be a UK flagship for discovery research in biomedicine.Join us as we work to explore biology at all levels, from molecules through cells to entire organisms.Our mission is to understand more about how living things work to help improve treatment, diagnosis and prevention of human disease and achieve economic opportunities for the UK.In our institute, more than 2,000 staff and students use their wide-ranging knowledge and expertise to work across disciplines.We combine this rigour with an open and interactive culture. We’re committed to bringing together people with varied research interests and expertise, including clinicians, physical scientists and applied scientists from our pharmaceutical partners, to achieve our increasingly ambitious goals.How to ApplyAll applicants are encouraged to apply on line including a covering letter and CV by clicking the ‘Apply’ button at the top of the page.Application closing date: 16 September 2024Shortlisting: w/c 16 September 2024Interview: w/c 01 October 2024You will require the right to work in the UK for this positionWhat we offerIn return for your hard work, dedication and commitment, we offer:

• Salary: From £30,300 subject to skills and experience
• Health and Wellbeing: Onsite Occupational Health, Headspace App for you, your family and friends, to help you manage your wellbeing as well as Employee Assistance Programme (EAP)
• Socials and Networking: Host to over 2000 employees and students, from worldwide territories there is no shortage of social groups and events for you to attend
• Annual Leave: 28 days holiday plus three additional days (usually taken over Christmas) and bank holidays
• Pension: Defined contribution pension scheme, with the Crick contributing between 3 and 16% of your salary
• Dining: On site restaurant tailored to your dietary requirement plentiful delicacies for you to choose – subsidised of course!
• Work Life Balance: We offer our employees casual dress code every day of the week and so much more.

Our Commitment to Equality, Diversity and InclusionWe welcome and encourage applications from candidates of all different backgrounds, identities and lived experiences to apply. Find out more about the Crick’s Inclusion Strategy and our commitment to fostering a culture where everyone can thrive.Discover more aboutThe Crick holds an Institutional Award in recognition of our advancement towards gender equality and has been Stonewall Diversity Champions programme members since 2018.Further informationVisit our and social media to learn more about who we are, what we do and be inspired by the outstanding breakthrough work we have done.Find out what benefits the Crick has to offer:For more information on our great pay and benefits package please click here:Equality, Diversity & Inclusion:We welcome applications from all backgrounds. We are committed to providing equal employment opportunities, regardless of ethnicity, nationality, gender, sexual orientation, gender identity, religion, pregnancy, age, disability, or civil partnership, marital or family status. We particularly welcome applications from people who are Minority Ethnic as they are currently underrepresented in the Crick at this level.Diversity is essential to excellence in scientific endeavour. It increases breadth and perspective, leading to more innovation and creativity. We want the Crick to be a place where everyone feels valued and where diversity is celebrated and seen as part of the foundation for our Institute’s success.The Crick is committed to creating equality of opportunity and promoting diversity and inclusivity. We all share in the responsibility to actively promote dignity, respect, inclusivity and equal treatment and it is our aim to ensure that these principles are reflected and implemented in all strategies, policies and practices.Read more on our website:

Expected salary

£30300 per year

Location

London

Job date

Fri, 09 Aug 2024 23:44:26 GMT

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