Supply Associate, (GS6) FT, Port Moresby, Papua New Guinea #103508

UNICEF works in a number of the world’s hardest locations, to succeed in the world’s most deprived kids. To save lots of their lives. To defend their rights. To assist them fulfill their potential.

Throughout 190 international locations and territories, we work for each baby, in all places, every single day, to construct a greater world for everybody.

And we by no means hand over.

For each baby, Ship

With over 850 indigenous languages, and one of the crucial ethnically various populations, widespread poverty and gender inequality make it laborious for a lot of kids to appreciate their rights.  In Papua New Guinea (PNG), UNICEF’s works successfully each ‘upstream’ (with governments) and ‘downstream’ (on the grassroots stage) to hold out its mission by means of a programme of cooperation collectively developed with the federal government guides our work within the nation.

 

How are you going to make a distinction?

The Provide and Logistics Affiliate performs extremely expert work on UNICEF provide chains, and manages the extra advanced circumstances and consumer requests, which steadily requires the analysis of inauspicious conditions and adaptation of procedures and processes to resolve such circumstances. That is the senior GS stage for specialised provide chain work and requires superior specialised data acquired by means of formal coaching and expertise. The perform is characterised as extremely impartial and offers alternatives for Associates to guide and perform duty for end-to-end provide chain administration from the start to the tip of the method and supply enter into the design and improvement of improved provide chain providers and supply mechanisms. The incumbent could supervise lower-level GS employees. 

 Provide Chain Service Supply and Response Planning:

• In session with supervisor, present enter to the Nation Programme Motion Planning and advise on Provide necessities for the Plan of Operations and Annual Work Plans. Take part within the forecasting, planning, implementation, monitoring and analysis of the provision chain operations, together with institution of efficiency indicators, and evaluation of match for goal of services.

• Help provide emergency preparedness and response actions together with institution of Lengthy-Time period Preparations (LTAs), Logistics Capability Evaluation and Contingency Plan replace, and prepositioning of inventory. Procurement/contracting:

• Present enter to and recommendation on the annual provide plan. Conduct knowledge evaluate and evaluation for class administration and improvement of procurement methods. Conduct market analysis in related areas for UNICEF and recommendation on greatest approaches to acquire greatest worth for cash and sustainable procurement. Help product innovation and market shaping initiatives for particular classes of provides and providers.

• Liaise with shoppers in planning procurement and contracting initiatives, supporting improvement of applicable specs, phrases of reference, and logistics preparations and timelines. Consider alternatives to strengthen sustainability of provide chains.

• Guarantee institution of Lengthy-Time period Preparations (LTAs) and act on particular procurement requisitions as is perhaps required. Put together and course of Request for Quotations (RFQs), Invites to Bid (ITBs) and Requests for Proposals (RFPs), as is perhaps requested by the Supervisor. Set up bid openings and conduct technical and monetary evaluation of presents as is perhaps required. Conduct clarifications and negotiations with suppliers. Keep highest stage of integrity, moral requirements and accountability within the procurement of products, contracting of providers and development work.

• Put together requests for award together with submissions to Contract Evaluate Committee. Put together buy orders and contracts in SAP (ERP – Enterprise Useful resource Planning system), and submit for related approvals, making certain completeness of documentation in UNICEF methods.

• Preserve stakeholders/companions knowledgeable on the progress. Liaise with suppliers, making certain well timed follow-up on supply schedules Implement applicable vendor administration practices e.g. provide efficiency critiques.

• Guarantee applicable submitting of procurement circumstances and preserve updated data for future reference together with for audit. 

 In-country logistics:

• Present logistics enter to the provision plan, together with advising on infrastructure constraints (e.g. customs clearance, port capability, transport choices and warehousing capability) and totally different supply mechanisms. Advise on price range necessities for varied supply modalities and guarantee institution of price range with shoppers.

• Liaise with provide colleagues in addition to shoppers and utilizing provide dashboards to make sure pipeline monitoring and institution of applicable logistics capability. Monitor progress of offshore and/or regional procurement and take motion to make sure well timed customs clearance of provides coming into the nation. Carry out analysis, acquire knowledge and conduct evaluation, produce studies and guarantee data accuracy in company methods to allow knowledgeable decision-making.

• Present specialised help within the space of logistics, following normal processes and contributing, straight or not directly, to the efficient supply of programme provides. Liaise with inside and exterior stakeholders to help logistics operations administration and contribute to efficient service supply.

• Establish wants for contracting of logistics third occasion providers (e.g. customs clearance, warehousing, transport, distribution) and handle contracting of such service suppliers together with institution of KPIs and efficiency monitoring mechanisms.

• Handle documentation processing for execution of logistics operations (e.g. customs clearance, bill verification), and take applicable actions to resolve operational points, escalating advanced points to the supervisor. Warehousing and stock administration:

• Handle UNICEF warehouse amenities and operations consistent with UNICEF insurance policies and procedures. Assess warehousing capability together with amenities, circumstances of apparatus, manpower, and processes. Suggest corrective actions to supervisor. Assess new warehouse amenities when required. If essential, implement and set up new warehouse amenities which can embrace set up and meeting of momentary warehouse buildings (e.g. Wiik-Halls/Rub Halls).

• Keep applicable warehousing and stock administration processes in help of the nation programme implementation. Guarantee correct and full accounting, reporting and inside management methods are in place, and related data are correctly maintained.

• Assess availability of area and put together stacking and storage plans to make sure applicable storage and optimize use of area.

• Supervise receipt of consignments and dispatch of provides.

• Put together inventory studies. Monitor stock to trace tendencies and account for the stock standing from supply to beneficiary. Perform common bodily counts of stock within the warehouse. Put together documentation for commodity disposal by means of Property Survey Board committee. Different supply mechanisms and procurement providers:

• Help evaluation of and collaboration with implementing companions together with civil society, for institution of Programme Cooperation Agreements (PCAs), and monitoring of provide parts underneath Harmonized Method to Money Transfers (HACT). Take part in occasions/conferences that construct partnerships and collaborative relations with UN organizations to help harmonized and collaborative procurement and logistics preparations.

• Facilitate Procurement Companies (PS) transactions in collaboration with programme sections and UNICEF Provide Division (SD). As applicable, help CO counterparts on forecasting and costing of PS-channel provides. Monitor the issuance of Buy Orders (POs) and/or Copenhagen Warehouse Inventory Switch Orders on PS Gross sales Orders. Comply with up with SD and UNICEF freight forwarders as wanted on well timed supply/cargo of PS orders. Help communications and comply with up with COs with regard to partnership requests and negotiations as required.

• Keep up-to-date recordsdata for all Procurement Service transactions, together with a system for monitoring the totally different levels of every transaction.

• Monitor the incoming pipeline of PS shipments. If required primarily based on the division of obligations agreed within the Memorandum of Understanding (MoU) and Value Estimate (CE), supervise the arrival, customs clearance, storage, packing and in-country distribution of PS commodities to the agreed supply level.

• In collaboration with Provide colleagues and Programme Sections, determine alternatives for capability constructing of Authorities counterparts and bettering the provision chain course of to make it more practical. Different duties/obligations:

• In circumstances the place the incumbent has managerial duty of lower-level GS employees, the incumbent will guarantee well timed and efficient efficiency administration of employees, offering sensible recommendation and steering to make sure particular person and group aims are met.

• In collaboration with supervisor, Provide Division, Regional Workplace and the worldwide provide neighborhood, present enter to assist guarantee data alternate and studying is prioritized to repeatedly construct capability of people and the group. Develop and facilitate coaching of newcomers, set up processes or manuals to help efficient workflows 

 To qualify as an advocate for each baby you should have…

• Completion of secondary schooling is required, ideally supplemented by technical or college programs associated to produce chain, enterprise administration, contract/business regulation, or one other related technical area.
• A minimal of 6 years of related administrative expertise in provide chain administration or a business context is required. Understanding of improvement and humanitarian work is a bonus. 
• Fluency in English is required. Data of one other official UN language (Arabic, Chinese language, French, Russian or Spanish) or an area language is an asset.

 For each Baby, you exhibit…

UNICEF’s Core Values of Care, Respect, Integrity, Belief and Accountability and Sustainability (CRITAS) underpin every part we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values

 UNICEF competencies required for this put up are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and moral consciousness (3) Drive to attain outcomes for affect (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

In the course of the recruitment course of, we check candidates following the competency framework. Familiarize your self with our competency framework and its totally different ranges: competency framework here.

UNICEF is right here to serve the world’s most deprived kids and our world workforce should mirror the variety of these kids. The UNICEF family is committed to include everyone, regardless of their race/ethnicity, age, incapacity, gender id, sexual orientation, faith, nationality, socio-economic background, or some other private attribute. We provide a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the usage of versatile working preparations.UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and aims of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all kids. 

Remarks:

UNICEF’s energetic dedication in the direction of variety and inclusion is crucial to ship the perfect outcomes for youngsters. 

UNICEF appointments are topic to medical clearance.  Appointments are additionally topic to inoculation (vaccination) necessities, together with in opposition to SARS-CoV-2 (Covid). Do you have to be chosen for a place with UNICEF, you both have to be inoculated as required or obtain a medical exemption from the related division of the UN. In any other case, the choice shall be cancelled.

All chosen candidates will endure rigorous reference checks and shall be anticipated to stick to those requirements and rules. 

Authorities workers which are thought-about for employment with UNICEF are usually required to resign from their authorities earlier than taking over an task with UNICEF. UNICEF reserves the proper to withdraw a proposal of appointment, with out compensation, if a visa or medical clearance shouldn’t be obtained, or essential inoculation necessities are usually not met, inside an inexpensive interval for any cause.

Solely shortlisted candidates shall be contacted and advance to the subsequent stage of the choice course of.