Supply Chain Manager

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Description

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DRC is searching for a pushed, pro-active, and skilled Provide Chain Supervisor who shall be chargeable for the general nation logistics and procurement operation in coordination with procurement and logistics workers within the subject places of work; offering help to DRC subject operations and field-based workers in coaching, steering and commonplace working procedures as set by the DRC. The incumbent should possess broad data and know-how within the procurement and logistics processes, individuals’s administration, finance, autos, inventories and monitoring of property and actions. S/he performs a key function in implementation of the Provide Chain Module of DRC Dynamics by tailored coaching, mentoring, teaching, monitoring, and controlling right utilization of the module. S/he supervises the logistics and procurement unit and gives technical help to space places of work. The function contributes to creating nation methods translated into motion plans and day-to-day duties. The function being the very best place within the provide chain operate within the nation workplace.

Duties and Tasks

General Duty:

• Answerable for the efficient implementation of logistics/procurement methods and features throughout the geographical space of duty with a specific concentrate on compliance with the DRC Operations Handbook.
• Accountable to make sure the right working of the module procure to pay and asset administration nation large inside DRC ERP (DRC Dynamics)
• Help logistics/procurement workers and features in all DRC places of work

Individuals Administration

• Lead and handle the logistics and procurement workforce (together with individuals planning, recruitment, induction, efficiency, well-being, and growth)
• Capability builds the provision chain workforce and help their growth, practice, disciplinary administration in addition to common analysis of their efficiency.
• Plan and conduct common procurement/logistics coaching with related contributors (finance, logistics, human assets and program) to make sure the implementation of agreed and uniform methods.

Procurement administration

• Handle your entire technique of planning procurement and provide chain actions, making certain price and time-efficient supply of providers in compliance with DRC and Donors rules.
• Collaborate with Program workers, Space Managers and Provide Chain groups in subject for correct procurement planning in undertaking design and implementation phases. Be sure that procurement plans are ready, monitored and up to date at Nation and subject workplace ranges.
• Conduct common visits to every subject workplace to evaluate and help compliance and implementation of Operation Handbook quantity on Procurement Administration (together with all up to date insurance policies on DRC intranet) throughout all subject places of work.
• Develop and/or Assessment ITB (Restricted, Nationwide and Worldwide) documentation earlier than promoting or inviting suppliers.
• Present distant help in ITB administration (TOC report, technical evaluation and contract award).
• Present help to subject websites to handle the tendering course of (TOC report, technical evaluation and contract award).
• Compile month-to-month reviews acquired from subject places of work to supply nation procurement reviews to related managers.

  Manage procurement trainings for non-logistics workers and small-scale refresher trainings (if/when wanted) for procurement workers.

  Plan and arrange common logistics coaching with related contributors (logistics, program, Human Sources and finance) to make sure agreed and uniform methods to be carried out.

• guarantee the standard and compliance of all documentation associated to procurement earlier than any validation is requested.

  Be sure that all procurement paperwork are correctly saved and archived to supply an applicable audit path for any inner and exterior audits.

• Keep and replace an provide chain annual funds detailing the expenditure forecast for the working prices.

  Handle distributors contracts, procurement framework settlement and efficiency.

• Conduct market surveys in key classes to make sure that DRC is receiving finest worth for cash.

  Confirm the Self-compliance checks for all FO’s are verified prior submission.

• Help the native NGO companions by strengthening their provide chain processes.

  Fleet and Gas administration

• Compile month-to-month reviews acquired from subject places of work to supply nation procurement reviews to related managers.
• Manage procurement trainings for non-logistics workers and small-scale refresher trainings (if/when wanted) for procurement workers.
• Plan and arrange common logistics coaching with related contributors (logistics, program, Human Sources and finance) to make sure agreed and uniform methods to be carried out.
• guarantee the standard and compliance of all documentation associated to procurement earlier than any validation is requested.
• Be sure that all procurement paperwork are correctly saved and archived to supply an applicable audit path for any inner and exterior audits.
• Keep and replace an provide chain annual funds detailing the expenditure forecast for the working prices.
  Handle distributors contracts, procurement framework settlement and efficiency.
  Conduct market surveys in key classes to make sure that DRC is receiving finest worth for cash.
• Guarantee compliance and implementation of Operations Handbook throughout all subject places of work.
• Present month-to-month complete nation reviews on fleet administration (prices) and effectiveness to SMT.
• Advise on Fleet utilization and proper sizing of fleet necessities as per program wants.
• Guarantee correct administration and follow-up of gasoline consumption for autos and turbines.
• Supervise the autos motion administration and guarantee they’re correctly maintained.

Asset Administration

• Guarantee compliance and implementation of Operations Handbook throughout all subject places of work.
• Present month-to-month complete nation reviews on Stock/Belongings to SMT.
• Implement any out there instruments to enhance the stock administration.
• Present steering in disposal strategies for unused or expired Asset with prior Donor/DRC Nation director approval.
• Be sure that asset disposal is justified by the suitable doc (donation certificates, certificates of sale, certificates of loss, and so forth.) and that the latter is permitted as per the interior procedures.
• Supervise the annual stock and make sure the right compliance with DRC pointers (high quality, deadlines, reconciliation with accounting…)
• Present Donor’s asset report as per the donors’ pointers.

Warehouse Administration

• Guarantee compliance and implementation of Operations Handbook throughout all subject places of work.
• Present month-to-month complete nation report on warehouse stock to SMT (listing and inventory worth in hand)
• Make sure the month-to-month and quarterly stock are carried out.
• Present steering in disposal strategies for unused or expired commodities with prior donor/DRC Nation Director approval.

Accountability

• Accountable to make sure that all Provide Chain actions are carried out in accordance with the DRC’s Operations Handbook.
• Accountable to make sure that suggestions for enhancements associated to the Provide Chain Elements (e.g., from audits) are carried out in a well timed method.
• Accountable to make sure that all allegations of breaches of the Code of Conduct by workers within the Provide Chain groups of Cameroon are reported and with the help of the Head of Help Providers, investigated and concluded swiftly.
• Accountable for attaining DRC’s strategic objectives and goals throughout the space of duty.
• Accountable for making vital selections on what the unit does: its function, features and function, and for making commitments and selections that require the expenditure of great unit assets.
• Accountable for individuals administration of direct reviews, typically not less than 3 workers. This contains hiring & firing, goal setting, probation, efficiency appraisal, growth of workers, managing efficiency, together with poor efficiency, and so forth.
• Accountable for making sound selections based mostly on DRC insurance policies, MOPs, requirements, and the recommendation of technical consultants in DRC.

• The obligations listed within the Job Description usually are not exhaustive and could also be readjusted in keeping with operational wants however will stay consistent with the general function of the function.

Required {Qualifications}

Expertise and technical competencies: 

Important:

• Minimal 5 years of expertise in humanitarian logistics administration throughout the subject of provide chain administration, fleet administration, asset administration, and distribution help.
• Not less than 3 years’ expertise with individuals administration within the humanitarian sector, particularly in worldwide organizations.
• Minimal 2 years holding the very best place within the provide/Logistics at a rustic stage (ex: provide chain supervisor or Logistics Coordinator)
• Data and expertise of coping with service suppliers and contractors’ administration.
• Glorious pc expertise in MS Phrase & Excel, in addition to expertise working with an ERP system.
• Expertise with commonplace procurement procedures and documentation.
• Expertise working in harsh atmosphere
• Expertise working in an (I)NGO
• Full skilled proficiency in both French or English with a working potential within the different one.
• Competence in offering technical steering and coaching.
• Capability to arrange primary coaching modules on accounting administration and conduct on the job trainings.
• Superior proficiency in Excel
• Glorious interpersonal and teamwork expertise, working with totally different teams and nationalities.
• Glorious time administration, planning, and prioritization expertise.

Fascinating:

• Grasp’s diploma in e.g., Logistics and/or Provide Chain Administration
• Certification in Humanitarian Logistics Provide Chain shall be an added benefit.
• Working expertise with related donors (e.g., BHA, PRM, DANIDA, ECHO, SDC, CDCS, AICS, SIDA, EU Fee pointers)
• Capability to arrange donor budgets.
• Data and dealing expertise in Cameroon or CEMAC area

Supply: https://job.drc.ngo/jobs/job?id=170570

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