Supply Chain Officer

Job Title: Supply Chain Officer

Job location: Syria – Sarmada

Reports to: SY/TR SC Coordinator

Job Code: TR036

ABOUT MEDGLOBAL

MEDGLOBAL is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

CODE OF CONDUCT

MEDGLOBAL Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MEDGLOBAL employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MEDGLOBAL.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MEDGLOBAL, which recognizes its responsibility to protect children from harm in all areas of its work. MEDGLOBAL is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MEDGLOBAL provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MEDGLOBAL employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

JOB SUMMARY

The Supply Chain Officer will play a vital role in ensuring the efficient managing processes in the supply chain department, purchase, storage, and distribution of goods within the organization.

This position involves managing vendor relationships, ensuring compliance with procurement policies, and maintaining proper documentation.

MAIN DUTIES AND RESPONSIBILITIES:

1. Procurement:

• Clear understanding of procurement policy and assist in advising program and office management on required procurement practices and procedures
• Ensure appropriate use of procurement limits and approved procedures.
• Work closely with the procurement team, identify gaps in the procurement system, and suggest improvements
• Adhere to timelines and budget requirements for planned or new operations (data, cross-border procurement).
• Assist in designing and reviewing tendering procedures in Syria.
• Collect bids from potential vendors for all operational and program operations in Syria.
• Procure goods while ensuring optimum price and quality in the market.
• Archive procurement department documents.
• Conduct market assessments when required.
• Travel is required to suit work requirements.
• Report regularly to the SYR / TR Supply chain coordinator.
• Any other relevant duties as requested by the Supervisor.

1. Warehousing and Inventory Management

Inventory Control:

• Conduct regular stock counts and audits to prevent discrepancies.
• Maintain accurate records in the inventory management system.
  • Enforce warehousing safety standards, including proper handling and segregation of goods.

Safety and Standards:

• Enforce warehousing safety standards, including proper handling and segregation of goods.

Distribution And Logistics

1. Logistics Planning:

• Develop distribution schedules and routes to ensure timely delivery to PHC centers and the facilities supported by MEDGLOBAL.
• Continuous roving between NWS areas in Syria.
• Coordinate transportation arrangements to maintain goods during transit based on its transportation terms.

1. Tracking and Reporting:

• Track shipments and provide regular updates on distribution progress.
• Prepare reports on vaccine deliveries and inventory status for stakeholders.

QUALIFICATIONS:

Should have the following skills, education, and experience:

• Bachelor’s degree in economics, Mathematics, Engineering, or a related field.
• Minimum of 3 years of experience in supply chain (Procurement – Logistics).

Skills & Competencies:

• Knowledge of humanitarian supply chain standards and local market conditions in Syria.
• Fluency in Arabic and intermediate level in English.
• Good skills in Microsoft Office applications like Outlook, Excel, and Word.
• Demonstrated commitment to humanitarian principles and values.
• Proficiency in inventory management systems.
• Strong analytical, organizational, and communication skills.
• Ability to work under pressure and in conflict-affected settings.