Supply Chain Officer

The Objective of the Position

Assist the UK HQ and UK RAI capabilities inside IRC-UK and contribute to efficient administration of our Provide Chain processes

Scope and Authority

Authority:

• None

Accountability for Assets:

• Liable for each day actions of the availability chain perform each bodily and digital

Key Working Relationships

• Experiences to Head of Amenities and Procurement.
• Works intently with RAI UK Head of Programmes and RAI UK challenge managers.

KEY ACCOUNTABILITIES

Provide Chain administration

• Maintain data, contracts, provider database updated.

• Keep stock monitoring system INTEGRA as required

• Evaluation and Place Buy Requests and Buy Orders

• Motion Provide Chain processes and buying

• Creating and managing procurement paperwork and Processes as required

• Analysis potential suppliers

• Due Diligence

• MDM coordination and assist

• Help with getting ready and disturbing provide chain communication with inner and exterior stakeholders.

• Actively assist procurement coaching to stakeholders

• Put together value analyses.

• Assist excessive worth initiatives.

• Liaise and preserve relationships with IRC suppliers.

• Assist cross boarder / worldwide provide chain necessities.

• Take part in UK and International Provide Chain conferences and occasions as required.

IRC-UK RAI UK particular

• Assist within the organisation of occasions and workshops deliberate by the RAI crew
• Work intently with colleagues to deal with logistics for in particular person coaching classes together with sourcing venues and supplies, in compliance with IRC provide chain procedures and coordination with exterior distributors.
• Guarantee RAI-UK compliance with GSC insurance policies and donor procurement necessities
• Guarantee RAI-UK crew gear and assist wants are met, together with the ordering and distribution of all assets in an environment friendly and well timed method.
• Work intently with programme crew to deal with logistics for supply of IT gear and acquiring and saving IT gear and consumer receipts
• Assist in procurement panels / evaluation associated to RAI suppliers
• Be certain that IRC finance system, Integra, is stored updated with buy orders, together with making well timed amendments/deletions to take care of correct data of unsettled commitments
• Guarantee new provider particulars are shared appropriately and arrange as distributors in Integra
• Guarantee constant and structured submitting of procurement associated documentation database for RAI UK grants and contracts
• Assist non-supply chain employees to grasp and comply with IRC UK’s procurement insurance policies and procedures
• Present provide chain updates regarding UK RAI (e.g., for Quarterly Implementation Conferences, donor stories

Basic Assist

• Keen to tackle Hearth Marshal and First aider duties
• Willingness to help with adhoc operational duties

PERSON SPECIFICATION

Important

Abilities, Information and {Qualifications}:

• Information of procurement processes, insurance policies, and procedures
• Robust emphasis on accuracy and element
• Willingness to go the additional mile
• Robust written communication abilities
• Potential to deal with a number of initiatives concurrently to fulfill targets and deadlines
• Proficient in Microsoft Workplace applications, akin to Excel and workplace 365
• Good time administration and organizational abilities
• Use of unbiased judgment and initiative
• Be an amazing teammate
• Good numerical abilities.
• Dedication to IRC’s values

Expertise and Desirables:

• Expertise of coping with exterior suppliers and repair suppliers

Candidates will need to have the Proper to Work within the UK.

IRC-UK strives to be an equal alternatives employer. IRC-UK is dedicated to equality of alternative and to non-discrimination for all job candidates and workers, and we search to make sure we obtain range in our workforce no matter gender, race, non secular beliefs, nationality, ethnic/nationwide origin, sexual orientation, age, marital standing or incapacity.