Supply & Logistics Associate(G-6),Dar es salaam,Tanzania,#126280[Temporary Appointment 364 Days]

UNICEF works in among the world’s hardest locations, to succeed in the world’s most deprived kids. To save lots of their lives. To defend their rights. To assist them fulfill their potential.

Throughout 190 nations and territories, we work for each little one, in every single place, on daily basis, to construct a greater world for everybody.

And we by no means hand over.

For each little one, Ship 

Procurement Providers (PS) mechanism is an integral a part of UNICEF packages of cooperation, and permits UNICEF to make its procurement capability, scale and experience obtainable to companions. PS supplies a possibility to facilitate a extra optimum use of nationwide budgets for kids, in addition to an entry level to supply focused technical assist to nationwide provide chains and methods. Finally, these engagements drive outcomes for Tanzanian kids and moms, whereas UNICEF works with the federal government to strengthen native authorities provide chain methods. UNICEF Tanzania has been offering Procurement Providers to the Authorities of Tanzania (principally the Ministry of Well being Tanzania Mainland and the Ministry of Well being of Zanzibar), different UN Companies, and a few growth companions together with some NGOs. The well being sector has particularly benefited from a significant strategic leveraging alternative for the availability of important medical provides and gear for kids and ladies for Tanzania and Zanzibar.

The incumbent might be included within the current provide/logistics construction of Tanzania Nation Workplace to be a devoted PS publish. The primary objective of the job might be coordinating and managing all transactional  points of the Procurement Providers (PS) portfolio/actions, together with forecasting and planning of wants, processing of Value Estimates (CEs) in opposition to companion requests, importation permits, customs clearance, monitoring and reporting on PS actions

How will you make a distinction?

III. Key capabilities, accountabilities and associated duties/duties  

Provide Chain Service Supply and Response

1. Accountable for transnational processes, logistics and pipeline monitoring, communication and coordination of procurement companies transactions. Supplies technical recommendation on specs provide and logistics preparations facilitating environment friendly procurement, clearance, storage and distribution of provides and gear, in assist of the nation programme procurement companies transactions.
2. Processing of Value Estimates (CE) for all procurement companies requests and facilitates supply of products bought below procurement companies together with
   1. Helps procurement companies shoppers with provide planning of all of the annual wants 
   2. Obtain and assessment all procurement companies requests earlier than submitting them to Provide division for processing
   3. Put together Value Estimates requests kinds for requests and well timed share with Provide Division for processing
   4. Talk with Provide Division and the shoppers to make sure wants are clearly understood and the fitting merchandise/gear are delivered well timed 
   5. Monitoring motion of products for procurement companies shoppers and guarantee their well timed clearance and supply to the shoppers
   6. Maintains procurement companies requests monitoring sheet and share this usually with shoppers for comply with up and expediting  

3. Facilitating importation and supply of offshore procurement companies provides and gear by means of processing of mandatory importation permits/paperwork together with responsibility/tax exemption certificates 
   1. Monitor all offshore buy orders to make sure well timed processing of importation paperwork and permits (by means of sustaining an offshore delivery register)
   2. Put together all required tax and responsibility exemption permits/approvals for imported items and gear by means of numerous related authorities our bodies
   3. Liaise intently with clearing brokers and ports authorities to make sure well timed clearance and supply of all offshore shipments 
   4. Liaise with implementing companions for well timed supply and receipt of products and gear as soon as cleared from the ports of entry
   5. Put together and preserve asset register for all vehicles handed over to implementing companions, together with drafting of asset handover kinds/settlement and switch of title kinds/agreements

4. Handle the procurement companies portfolio
   1. Be certain that key components of Procurement Providers transactions are included into nationwide, donor and UNICEF methods and vice versa
   2. Be certain that PS actions/transactions are a draw down from methods which have been collectively established between Authorities and UNICEF
   3. Work with the federal government to strengthen pre-ordering and post-delivery actions for current PS provides and assist them in establishing methods that may maximize the choices/impression ensuing from the PS partnership.
   4. Handle the assertion of accounts for all PS transactions

     5. In-country logistics

1. Present logistics enter to the availability plan, together with advising on infrastructure constraints (e.g. customs clearance, port capability, transport choices and warehousing capability) and completely different supply mechanisms. Advise on price range necessities for numerous supply modalities and guarantee institution of price range with shoppers.  
2. Liaise with provide colleagues in addition to shoppers and utilizing provide dashboards to make sure pipeline monitoring and institution of acceptable logistics capability. Monitor progress of offshore and/or regional procurement and take motion to make sure well timed customs clearance of provides getting into the nation. Carry out analysis, acquire information and conduct evaluation, produce reviews and guarantee info accuracy in company methods to allow knowledgeable determination making.
3. Present specialised assist within the space of logistics, following normal processes and contributing, instantly or not directly, to the efficient supply of programme provides. Liaise with inner and exterior stakeholders to assist logistics operations administration and contribute to efficient service supply.
4. Establish wants for contracting of logistics third get together companies (e.g. customs clearance, warehousing, transport, distribution) and handle contracting of such service suppliers together with institution of KPIs and efficiency monitoring mechanisms.
5. Handle documentation processing for execution of logistics operations (e.g. customs clearance, bill verification), and take acceptable actions to resolve operational points, escalating complicated points to the supervisor.

6. Warehousing and stock administration:

1. Handle UNICEF warehouse services and operations in step with UNICEF insurance policies and procedures. Assess warehousing capability together with services, situations of kit, manpower, and processes. Suggest corrective actions to supervisor. Assess new warehouse services when required. If mandatory, implement and manage new warehouse services which can embrace set up and meeting of non permanent warehouse constructions (e.g. Wik-Halls/Rub Halls).
2. Preserve acceptable warehousing and stock administration processes in assist of the nation programme implementation. Guarantee correct and full accounting, reporting and inner management methods are in place, and related data are correctly maintained. 
3. Assess availability of house and put together stacking and storage plans to make sure acceptable storage and optimize use of house. 
4. Supervise receipt of consignments and dispatch of provides.
5. Put together inventory reviews. Monitor stock to trace traits and account for the stock standing from supply to beneficiary. Perform common bodily counts of stock within the warehouse. Put together documentation for commodity disposal by means of Property Survey Board committee.

To qualify as an advocate for each little one you should have…

• Secondary schooling and a minimal of 6 years of related expertise is required. Skilled and/or college programs associated to the sector of labor (provide chain administration, procurement, contracting or logistics) are extremely fascinating .
• Six (6) years of progressively accountable work expertise in provide/logistics administration. Expertise in well being logistics methods strengthening and managing immunization program is an added benefit. For this place, a bachelor’s diploma from a acknowledged tutorial establishment in a related area might change three years of associated work expertise. A grasp’s diploma might change further two years.
• Confirmed experience and expertise in procurement course of and data of immunization / medical merchandise
• Fluency in English and Swahili. A second UN language is an asset

For each Little one, you reveal…

UNICEF’s Core Values of Care, Respect, Integrity, Belief and Accountability and Sustainability (CRITAS) underpin all the things we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values

UNICEF competencies required for this publish are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and moral consciousness (3) Drive to attain outcomes for impression (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

Throughout the recruitment course of, we take a look at candidates following the competency framework. Familiarize your self with our competency framework and its completely different ranges: competency framework here.

UNICEF is right here to serve the world’s most deprived kids and our world workforce should replicate the range of these kids. The UNICEF family is committed to include everyone, regardless of their race/ethnicity, age, incapacity, gender identification, sexual orientation, faith, nationality, socio-economic background, or some other private attribute.
We provide a wide range of benefits to our staff, together with paid parental go away, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages using versatile working preparations.
UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all kids. All chosen candidates will, due to this fact, endure rigorous reference and background checks, and might be anticipated to stick to those requirements and ideas. Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to supply further info to conduct a background verify.

Remarks:

UNICEF’s lively dedication in the direction of variety and inclusion is important to ship the most effective outcomes for kids. For this place, eligible and appropriate feminine are inspired to use.

UNICEF appointments are topic to medical clearance.  Issuance of a visa by the host nation of the responsibility station, which might be facilitated by UNICEF, is required for IP positions. Appointments are additionally topic to inoculation (vaccination) necessities, together with in opposition to SARS-CoV-2 (Covid). Authorities workers which are thought-about for employment with UNICEF are usually required to resign from their authorities earlier than taking over an task with UNICEF. UNICEF reserves the fitting to withdraw a proposal of appointment, with out compensation, if a visa or medical clearance just isn’t obtained, or mandatory inoculation necessities are usually not met, inside an affordable interval for any cause.

Solely shortlisted candidates might be contacted and advance to the following stage of the choice course of.