Org. Setting and Reporting

The United Nations Atmosphere Programme (UNEP) is the main international environmental authority that units the worldwide environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable improvement inside the United Nations system and serves as an authoritative advocate for the worldwide surroundings. This place is situated in UNEP, Company Companies Division (CSD), Monetary Administration Part, Nairobi. Underneath the supervision of the Senior Finances Officer, the Group Assistant might be accountable for the next duties:

Duties

• Performs a variety of workplace assist and administrative capabilities. • Responds or drafts responses to routine correspondence and different communications; makes use of Microsoft Workplace instruments to supply all kinds of huge, advanced paperwork and studies. • Displays processes and schedules associated to the unit’s outputs, merchandise and duties; the place relevant, assists within the verification of receipt and accuracy of requisite paperwork, approvals and signatures to make sure compliance with related authorized, monetary and different necessities. • Researches, compiles and organizes info and reference supplies from numerous sources for studies, work plans, research, briefings and conferences/conferences. • Generates quite a lot of normal statistical and different studies and work orders, utilizing numerous databases. • Proofreads paperwork and edits texts for accuracy, grammar, punctuation and magnificence, and for adherence to established requirements for format. • Responds to reasonably advanced info requests and inquiries and as essential, refers inquiries to applicable personnel for dealing with. • Gives administrative and logistics assist to conferences, boards, committees and conferences. • Assists within the replace and upkeep of internet sites. • Assists within the preparation of presentation supplies utilizing applicable know-how/software program. Maintains calendar/schedules; displays change and communicates related info to applicable workers inside and out of doors the rapid work unit. • Evaluations, information, distributes and/or processes mail and different paperwork; follows-up on impending actions. • Updates and maintains massive distribution lists; displays, prepares and distributes numerous supplies, studies, the place doable utilizing digital codecs; handles association for printing and translation as essential; coordinates cargo preparations and courier providers. • Performs common administrative duties (e.g., depart and attendance recording, preparations for conferences and different occasions, reservations and price range follow-up), to incorporate getting ready and/or processing administrative requests/paperwork (e.g., requisitions, buy orders, journey requests, contracts, expenditure authorizations and visa functions). • Maintains shared digital recordsdata and databases for the work unit. • Assists in offering software program and workplace tools assist. • Gives steerage to much less skilled workers on common workplace processes and procedures and pc functions. • Assists with the gathering and evaluation of information in addition to preparation of information shows and studies for info sharing, responding to queries, data administration, planning and choice making. • Assists with visualizations and updating info materials akin to internet pages or brochures. • Performs different duties as assigned.

Competencies

PROFESSIONALISM: Data of common workplace and administrative assist together with administrative insurance policies, processes and procedures. Exhibits delight in work and in achievements; demonstrates skilled competence and mastery of subject material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled fairly than private issues; exhibits persistence when confronted with tough issues or challenges; stays calm in hectic conditions. Dedication to implementing the purpose of gender equality by making certain the equal participation and full involvement of ladies and men in all points of labor. PLANNING AND ORGANIZING: Develops clear objectives which can be according to agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates applicable period of time and sources for finishing work; foresees dangers and permits for contingencies when planning; displays and adjusts plans and actions as essential; makes use of time effectively. CLIENT ORIENTATION: Considers all these to whom providers are offered to be “shoppers” and seeks to see issues from shoppers’ viewpoint; establishes and maintains productive partnerships with shoppers by gaining their belief and respect; identifies shoppers’ wants and matches them to applicable options; displays ongoing developments inside and out of doors the shoppers’ surroundings to maintain knowledgeable and anticipate issues; retains shoppers knowledgeable of progress or setbacks in tasks; meets timeline for supply of services or products to consumer.

Training

Highschool diploma or equal is required.

Job – Particular Qualification

Further technical {qualifications}, Licensed Public Accountant (CPA) is fascinating.

Work Expertise

A minimal of three (3) years of expertise in administrative providers, finance, accounting, audit, human sources or associated space is required. The minimal variety of years of related expertise is diminished by two (2) years for candidates who possess a first-level college diploma. Expertise with an Enterprise Useful resource Planning (ERP) system is fascinating. Expertise with the United Nations, or a big group with comparable administrative and monetary guidelines and laws is fascinating. Expertise in budgetary and monetary administration is fascinating. One (1) yr or extra of expertise in information analytics or associated space is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the submit marketed, fluency in English is required. Data of one other official United Nations language is fascinating. NOTE: “Fluency equals a score of “fluent” in all 4 areas (learn, write, converse, perceive) and “Data of” equals a score of “assured” in two of the 4 areas.

Evaluation

Analysis of certified candidates might embrace an evaluation train which can be adopted by competency-based interview.

Particular Discover

Appointment in opposition to this submit is for an preliminary interval of 1 (1) yr and could also be topic to extension. This place is topic to native recruitment pursuant to workers rule 4.4 of the United Nations Workers Guidelines. Candidates for positions within the Normal Service and associated classes should be licensed to work for the United Nations within the responsibility station the place the place is situated. Workers members topic to native recruitment should not eligible for allowances or advantages solely relevant to worldwide recruitment. Workers members are topic to the authority of the Secretary-Normal and to task by her or him. On this context, all workers are anticipated to maneuver periodically to new capabilities of their careers in accordance with established guidelines and procedures. Inside Candidates – when finishing the Candidate Profile kind, guarantee ALL fields, ALL skilled expertise and make contact with info are accomplished and updated. This info is the idea for the hiring supervisor to evaluate your eligibility and suitability for the place and to contact you. The United Nations Secretariat is dedicated to attaining 50/50 gender steadiness and geographical variety in its workers. Feminine candidates are strongly inspired to use for this place. On the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the very best requirements of effectivity, competence and integrity, with due regard to geographic variety. All employment selections are made on the idea of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive surroundings of mutual respect. The United Nations recruits and employs workers no matter gender identification, sexual orientation, race, non secular, cultural and ethnic backgrounds or disabilities. Cheap lodging for candidates with disabilities could also be offered to assist participation within the recruitment course of when requested and indicated within the software. All candidates are strongly inspired to use on-line as quickly as doable after the job opening has been posted and nicely earlier than the deadline acknowledged within the job opening. On-line functions might be acknowledged the place an e mail handle has been offered. If you don’t obtain an e-mail acknowledgement inside 24 hours of submission, your software might not have been acquired. If the issue persists, please search technical help by the Inspira “Contact Us” hyperlink.

United Nations Concerns

In accordance with article 101, paragraph 3, of the Constitution of the United Nations, the paramount consideration within the employment of the workers is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates is not going to be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by power or beneath unequal or coercive situations. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work surroundings, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor visitors offences is probably not thought of for employment. Due regard might be paid to the significance of recruiting the workers on as huge a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and beneath situations of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking surroundings. Cheap lodging could also be offered to candidates with disabilities upon request, to assist their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-Normal, who might assign them to any of the actions or workplaces of the United Nations in accordance with workers regulation 1.2 (c). Additional, workers members within the Skilled and better class as much as and together with the D-2 stage and the Discipline Service class are usually required to maneuver periodically to discharge capabilities in several responsibility stations beneath situations established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to momentary positions. Candidates are urged to rigorously observe all directions accessible within the on-line recruitment platform, inspira, and to check with the Applicant Information by clicking on “Manuals” within the “Assist” tile of the inspira account-holder homepage. The analysis of candidates might be carried out on the idea of the knowledge submitted within the software in line with the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Constitution of the United Nations, resolutions of the Normal Meeting, the Workers Rules and Guidelines, administrative issuances and tips. Candidates should present full and correct info pertaining to their private profile and {qualifications} in line with the directions offered in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which were submitted. Candidates beneath severe consideration for choice might be topic to reference checks to confirm the knowledge offered within the software. Job openings marketed on the Careers Portal might be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Price

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.