TEMPORARY APPOINTMENT: Administrative Assistant, (GS-5), Lilongwe, Malawi, # 127453, 364 days (Open to Malawian Nationals Only)

UNICEF works in a few of the world’s hardest locations, to succeed in the world’s most deprived kids. To avoid wasting their lives. To defend their rights. To assist them fulfill their potential.

Throughout 190 nations and territories, we work for each baby, in every single place, on daily basis, to construct a greater world for everybody.

And we by no means surrender.

For each baby, Assist…

The UNICEF Malawi Nation Programme (2024-2028) works by way of a One-UN strategy based mostly on the brand new United Nations Sustainable Growth Cooperation Framework (UNSCDF) Strategic Priorities. 2024-2028).  All 4 strategic priorities of the UNSCDF2024-2028 maintain significance to UNICEF and the priorities recognized for youngsters: i) Financial Growth, ii) Governance, iii) Human Capital Growth, and iv) Local weather Change. UNICEF co-leads the additional elaboration and leads to growing the Human Capital Growth strategic precedence. The intent of the UNICEF CPD 2024-2028 is totally aligned with these priorities, that are additionally straight linked to the pillars of Malawi Imaginative and prescient 2063, and the Malawi Implementation Plan (MIP, 2030). To this extent, UNICEF’s technique for the CPD contains Youngster Survival and Growth (Well being, Vitamin and WASH), Schooling, Studying and Youngster Safety, Social Coverage (Social Safety and Public Finance for Kids), Gender Equality, Inclusion and Innovation inside a sturdy evidence-informed atmosphere. These are focus areas underneath the Human Capital Growth Enabler of the MIP (2030). The Nation Programme envisages the progressive fulfilment of the rights to survival, improvement, training, safety and participation of all kids, together with adolescents, particularly probably the most susceptible and people vulnerable to being left behind, in an inclusive, resilient and protecting atmosphere. Apart from Malawi’s 2063 imaginative and prescient and 2021–2030 implementation plan (MIP), the African Union’s Agenda 2063; UNICEF’s Strategic Plan, Gender Motion Plan III, Innovation Technique; and the SDGs. The nation programme contains baby survival and improvement, studying, expertise improvement and safety, and social coverage. All elements are supported by the programme and operational effectiveness and effectivity imperatives. Threat-informed programming throughout the humanitarian and improvement nexus in all three consequence areas will strengthen catastrophe preparedness, improve local weather adaptation/mitigation and response, and enhance the resilience capability of establishments, communities and younger individuals. Programming aligns with UNICEF Core Commitments for Kids in Humanitarian Motion and the Inter-Company Standing Committee’s Transformative Agenda.

How will you make a distinction?

The Malawi Nation Workplace gives an thrilling and rewarding profession alternative so that you can be a part of our dynamic Administration workforce as our Administrative Assistant.  You may be chargeable for executing a broad number of routine administrative duties for the Unit and shall be accountable for procedural and a few specialised operational and administrative assist companies, requiring thorough data of UNICEF administrative procedures, processes, and insurance policies. Beneath the steering and supervision of the Administrative Officer, you’ll assist the supervisor in initiating, following up and resolving points pertaining to administrative companies and requests.

This job due to this fact presents a singular and important alternative for a professional, vibrant, motivated, and dedicated particular person to contribute to the general achievement of transformative outcomes for youngsters with skilled excellence and by delivering on the next key accountability areas, however not restricted to:  

 

• Applicable interpretation and software of administrative coverage and procedures in assist to the operations on the nation and sub-country ranges.
• Assist administration of administrative provides, workplace tools, autos and different properties.
• Assist the administration of all administrative transactions and preparations together with services equivalent to inner and exterior workplace convention bookings and logistics.
• Contribute to the preparation of the Operations funds and guarantee efficient monitoring of monetary expenditures and inform Supervisor on actions for choices/comply with up.
• Facilitate the communications and workflow of the group and unit to boost the effectivity and timeliness of operations and outputs that features managing incoming and outgoing mail, phone calls and submitting/digital information.
• Another assigned administrative administration tasks and companies as required.

You might be inspired to obtain the detailed job description  Administrative Assistant GS5_Job Description.pdf in order to view the total position and its necessities.

To qualify as an advocate for each baby you should have…

Schooling and Related Expertise:

• Completion of secondary training is required, ideally supplemented by associated discipline of labor in Enterprise Administration, Administration, Finance or every other related discipline of self-discipline plus 5 years’ work expertise.

       or

• A bachelor’s diploma in enterprise administration, Administration, Finance or every other related operate from a acknowledged tutorial establishment plus three years’ work expertise.

       or

• A grasp’s diploma in enterprise administration, Administration, Finance or every other related operate from a acknowledged tutorial establishment plus one 12 months work expertise.

Technical Expertise and Abilities:

• Related administrative or clerical work expertise is required.
• Sensible work expertise in asset and stock administration is extremely fascinating.
• Work expertise with United Nations (UN) is required.
• Sound laptop expertise, together with varied workplace purposes.
• Data of native authorities protocol requirements and regulation is extremely fascinating.
• Accounting and funds monitoring expertise is required.
• Negotiation expertise is a powerful is required.
• Organizational, planning and prioritizing expertise and skills is required.
• Glorious writing and presentation expertise is a powerful asset.
• Capability to deal patiently and tactfully with guests is required.
• Good judgement, initiative, excessive sense of accountability and confidentiality is required.
• Capability to work in a workforce atmosphere with individuals of various nationwide and cultural background to realize frequent targets and to supply steering to extra junior assist employees is required.

Language:

• Fluency in English, each sturdy verbal and written expertise, are important.

For each Youngster, you display…

UNICEF’s Core Values of Care, Respect, Integrity, Belief and Accountability and Sustainability (CRITAS) underpin all the pieces we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values

UNICEF competencies required for this put up are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and moral consciousness (3) Drive to realize outcomes for affect (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

Throughout the recruitment course of, we check candidates following the competency framework. Familiarize your self with our competency framework and its completely different ranges: competency framework here.

UNICEF is right here to serve the world’s most deprived kids and our world workforce should mirror the variety of these kids. The UNICEF family is committed to include everyone, no matter their race/ethnicity, age, incapacity, gender id, sexual orientation, faith, nationality, socio-economic background, or every other private attribute.
We provide a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages using versatile working preparations.
UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all kids. 

Remarks:

The place is just not thought of an elevated danger position. Nevertheless, UNICEF reserves the best to conduct additional vetting/evaluation throughout the scope of kid safeguarding as acceptable.

UNICEF’s lively dedication in direction of variety and inclusion is vital to ship the very best outcomes for youngsters. For this place, eligible and appropriate feminine are extremely inspired to use.

UNICEF appointments are topic to medical clearance.  Issuance of a visa by the host nation of the responsibility station, which shall be facilitated by UNICEF, is required for IP positions. Appointments may be topic to inoculation (vaccination) necessities, together with in opposition to SARS-CoV-2 (COVID).

Authorities workers which can be thought of for employment with UNICEF are usually required to resign from their authorities earlier than taking on an project with UNICEF.

UNICEF reserves the best to withdraw a suggestion of appointment, with out compensation, if a visa or medical clearance is just not obtained, or obligatory inoculation necessities will not be met, inside an affordable interval for any purpose.

UNICEF solely considers greater instructional {qualifications} obtained from an establishment accredited/acknowledged within the World Larger Schooling Database (WHED), an inventory up to date by the Worldwide Affiliation of Universities (IAU) / United Nations Instructional, Scientific and Cultural Group (UNESCO). The listing could be accessed at http://www.whed.net/.

This emptiness announcement is open to all inner employees and exterior candidates.

Solely shortlisted candidates shall be contacted and advance to the following stage of the choice course of.

To ship outcomes for the kids of Malawi, UNICEF Malawi Nation Workplace works in a fast-paced however impactful atmosphere the place creativity, innovation, collaboration, teamwork, a protected area, {and professional} improvement are supported and inspired. We’re due to this fact in search of people who’re motivated to make an actual distinction and serve the kids of Malawi with resourcefulness, resilience, creativity, {and professional} excellence.