ToR: Monitoring and Results Measurement (MRM) Consultant

Project: Promoting Pathways to Economic Inclusion and Social Protection for Refugees and Host Communities in Kenya (PATHWAYS)

1. BACKGROUND AND OVERALL OBJECTIVE

In Kenya, 105,161 registered refugees (plus an unknown number of unregistered refugees) live in urban areas. They face gaps in meeting their basic needs, accessing social protection options, and obtaining livelihood opportunities, as most aid is concentrated in Dadaab and Kakuma.

The dynamic environment in urban areas such as Nairobi, Mombasa, and Nakuru offer the opportunity to integrate livelihood interventions and social protection programs, supporting displaced communities’ economic independence while protecting them against risks such as illness, maternity, old age, unemployment, or disability.

PATHWAYS, a 36-month project implemented by the ILO and funded by the United States Bureau of Population, Refugee, and Migration (PRM). The project aims to improve refugee and host community access to decent livelihood opportunities and social protection. The project focuses on three urban counties of Kenya: Nairobi, Mombasa, and Nakuru. The main goal of the project is to improve refugee and host community access to decent livelihood opportunities and social protection, with the following objectives:

Objective 1: Policy frameworks are more inclusive of refugees and workers in the informal economy

O1.1. Advocate for the realization of refugees’ right to work and sensitize refugees on their right to work

O1.2. Advocate for refugee access to SIM cards and banking to improve access to financial services and enhance digital inclusion

O1.3 Work towards more inclusive national social protection policies

Objective 2: Refugees and host communities have access to decent work and livelihood opportunitie

O2.1 Support refugees and host communities in accessing employment opportunities by facilitating work permits and employment services

O2.2 Create opportunities for wage employment and self-employment in sectors with high potential for inclusive growth.

O2.3 Facilitate access to high-quality and gender-sensitive financial and business development services

Objective 3: Social protection options are available and accessible to refugees and host communities, including for workers in the informal economy

O3.1 Work with institutions to make national protection schemes (NHIF/SHIF, maternity benefits, and Haba Haba) more accessible to refugees and vulnerable HCs

O3.2 Strengthen the alignment of assistance to vulnerable refugees and asylum seekers to national social assistance schemes

O3.3 Support effective implementation of the national policy for social protection to ensure inclusion of refugees and informal workers

The project uses the Approach to Inclusive Market Systems (AIMS)1 developed jointly by the ILO and UNHCR, that applies market systems development (MSD) in forced displacement contexts. AIMS focuses not only on the demand and supply in a specific sector or value chain but also on the supporting functions, rules, and regulations that influence how a market functions, where refugees and host communities remain the focus of the market system.

2. OBJECTIVES AND SCOPE OF WORK

The project’s monitoring and results measurement (MRM) system is based on the Donor Committee for Enterprise Development (DCED) Standard for Measuring Results in Private Sector Development. The MRM system is designed to structure data collection, strategy development, analysis, and reporting. The system should enable adaptive management and account for systems change. Considering this, the purpose of using a DCED Standard-based results measurement system in the project is two-fold: i) to document, monitor, and improve project performance; ii) to provide credible estimates of project achievements for reporting purposes. In terms of results measurement, the project sets benchmarks for each indicator of each intervention.

The International Labour Organization (ILO) is seeking a consultant to develop, adjust, and enhance the project’s MRM system based on the DCED Standard as well as developing baseline studies for the project’s intervention areas, where applicable.

The consultant’s key responsibilities are:

• Review and refine the project’s logical framework (log frame), outputs, outcomes, indicators, and targets (both qualitative and quantitative).
• Design the Monitoring and Results Measurement (MRM) framework, a system that guides how the project monitors and learns from its activities, as well as the required tools to implement the framework.
• Verify and identify resources required for effective data collection and monitoring.
• Guide the project team in developing the monitoring tools for specific activities.
• Develop the scope of baseline studies to allow the project to measure its impact.

3. DELIVERABLES

Activities Deliverable Maximum number of days Timeline (tentative)

Phase 1: Review and refine the project’s logical framework Deliverable 1: Inception report, including workplan with timeline for the assignment and initial proposal of refined logical framework, discussed and agreed with Project Manager. 5 days December 2024

Phase 2: Setting up the MRM system Deliverable 2: Proposal of template MRM system for the project, taking into account the refined logical framework and uniform project level indicators, discussed and agreed with Project Manager. 5 days January 2025

Phase 2: Setting up the MRM system Deliverable 3: MRM system, including project level data repository and tracking mechanisms. This should include documentation of the methods and tools used in the setup of the MRM system, including intervention-specific tracking, gender-sensitive tools. 20 days January – February 2025

Phase 3: Guidance to team. Assessment of individual interventions Deliverable 4: Comprehensive MRM plan for each intervention, including developed intervention tracking tool for private sector actors or NGO partners to capture specific intervention indicators and uniform project level indicators. Minimum 5 interventions, with 5 workdays each = 25 days February – May 2025

Phase 3: Guidance to team. Assessment of individual interventions Deliverable 5: Development of baseline assessment plans and tools for each intervention, including training of enumerators (if needed) 10 days February – May 2025

Ongoing Monitoring: Continuous integration of data into the MRM system and preparation of success stories, data visualizations (infographics, charts), and systemic change reports. Continuous integration of data into the MRM system, preparation of success stories, data visualizations (infographics, charts), and systemic change reports. 20 days December 2024 – September 2025

4. TIMELINE

The work is tentatively expected to start in December 2024 and continue until December 2025.

• All the produced documents will have to be submitted in English. The consultant will also submit to the ILO the following materials:
  • Electronic copies of all data sets
  • All quantitative and qualitative data (completed questionnaires, recorded interviews, focus groups, etc.)
  • Any other documents that will be used or collected in the course of the consultancy

5. PAYMENT SCHEDULE

1. First payment covering 20% of the full payment, tentatively due by January 2025 upon satisfactory delivery and project approval on the following deliverable:
   • Deliverable 1: Inception report, including workplan with timeline for the assignment and initial proposal of refined logical framework, discussed and agreed with Project Manager.
2. Second payment covering 20% of the full payment, tentatively due by March 2025 upon satisfactory delivery and project approval on the following deliverables:
   • Deliverable 2: Proposal of template MRM system for the project, taking into account the refined logical framework and uniform project level indicators, discussed and agreed with Project Manager.
   • Deliverable 3: MRM system, including project level data repository and tracking mechanisms. This should include documentation of the methods and tools used in the setup of the MRM system, including intervention-specific tracking, gender-sensitive tools.
3. Third payment covering 40% of the full payment, tentatively due by June 2025 upon satisfactory delivery and project approval of the following deliverable:
   • Deliverable 4: Comprehensive MRM plan for each intervention, including developed intervention tracking tool for private sector actors or NGO partners to capture specific intervention indicators and uniform project level indicators.
   • Deliverable 5: Development of baseline assessment plans and tools for each intervention, including training of enumerators (if needed)
4. Fourth and final payment covering 20% of the full payment, tentatively due by October 2025 upon satisfactory delivery and project approval of the following deliverable:
   Continuous integration of data into the MRM system, preparation of success stories, data visualizations (infographics, charts), and systemic change reports.

All payments are in USD via international bank transfer. A USD account should be available in the name of the consultant for payment transfers.

6. FOCAL POINT (s) AT ILO

The consultant will coordinate with the Project Manager, and with the backstopping of the relevant technical departments involved in ILO Headquarters.

7. REQUIRED QUALIFICATIONs AND APPLICATION

This call is open for individual consultants only. Registered companies, registered institutions, organizations, and sole proprietorships with a legal identity are not eligible to apply.

To apply for this assignment the consultant should possess the following qualifications:

• Bachelor’s degree in Monitoring & Evaluation, Economics, International Development, Social Sciences, or related fields.
• 5+ years in Monitoring & Results Measurement (MRM) for development projects, specifically in MSD projects adhering to the DCED standards.
• Proficient in quantitative and qualitative data analysis (MS Excel, SPSS, etc.).
• Proven experience in detailed MRM reporting and documentation of systems/tools. It is considered an advantage candidates that have:
• Experience working in Private sector development projects or similar contexts with refugee livelihoods.
• Experience in developing success stories/learning briefs capturing signs of systemic change.