Travel Accountant and Compliance Coordinator

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Department

Accounts Payable

Job Summary

Job Description

The Travel Accountant and Compliance Coordinator position administers and ensures compliance with the University and the State of Louisiana’s Office of State Travel Liability Travel Card program. The duties and responsibilities are as follows:

• Deploy campus-wide compliance with the University’s Travel program. Develop training guides and provide support to all end users. This includes providing instruction and training to employees upon original issuance of the state travel credit card, and annually as stated in the UNO and State Policies.

• Ensures that monthly travel reconciliations are completed and on file for the travel card program.  This includes various trial balance accounts, cash advances, billing statements, and audit reports are generated. Also, responsible to ensure that all travel supporting documentation and approvals are obtained during the reconciliation process, both hardcopies as well as electronically in the University’s Workday ERP system. Reviews and approves expense reports to ensure that all card expenditures fall within the state and University policies and guidelines.

• Communicates new travel policies implemented by the Office of State Travel to faculty and staff. Updates and/or creates University policies in connection with these new requirements.

• Serves as the University’s compliance coordinator for all travel card related issues by interfacing with the University’s cardholders and approvers, vendors, and the Louisiana Office of State Travel on a regular basis as the CBA Program Administrator.  Monitors problem areas and develops compliance improvement plans for departments.

• Reviews and processes payments for airfare, conference registration fees, lodging, meals, etc.  as requested by University travelers on UNO’s Central Billing Account (CBA) and state credit cards.

• Maintains travel card rosters of employees by managing updates and changes to their card profiles. Also, ensures that the travel profiles and MCC codes with the Office of State Travel are well maintained and updated regularly.

• Acts as liaison between the University community and vendors with whom employees make purchases with the travel card. Monitors, researches and resolves problems encountered with the use of the travel card.

• Develops an audit plan and schedule involving the travel card program.  Performs the post-audit function with university departments in a timely manner.  Runs State required and recommended monthly audit reports and informs the State on any discrepancies.

• Prepares fiscal reports as required.

• Interfaces with the Bank and University technical support regarding resolution of problems encountered with the software.

• Ensures that employees leaving the University have completed the Employee Clearance process, by completing the AP exit form, and certifies the return or cancellation of cards for employees.

• Performs other duties as deemed appropriate by management.

REQUIRED QUALIFICATIONS:

• ​Bachelor’s Degree in Accounting or Business Administration and a minimum of two years of accounting experience in a diverse, service-oriented environment.

• Ability to work independently. Good customer service, strong verbal/written communication skills, and the ability to work effectively with others.  

• Working knowledge of a computer-based accounting system with experience in a large-scale automated accounting operation.

• Proficient in the use of Microsoft Excel, PowerPoint, and Word.

DESIRED QUALIFICATIONS:

• Master’s degree in Accounting or Business Administration. Knowledge of Louisiana State travel policies and procedures.

• Experience in an ERP computer-based fund accounting system in a higher education setting.  

• Experience in Accounts Payable processing and ERP/Workday systems.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section. 

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
• Names and contact information of three references;
• Diversity Statement (required for all Faculty positions and any Staff position of Assistant Manager and higher).

See Diversity Statement instructions by clicking this link: https://www.uno.edu/careers/diversity-instructions

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date
This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

  

References will be contacted at the appropriate phase of the recruitment process.

  

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

  

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer.  We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.