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Travel and Finance Assistant, GS5, Temporary Appointment for 5 months, Bogotá, Colombia. Post. No. 130483

UNICEF - United Nations Children’s Fund

¡Join our UNICEF Colombia team and make a difference in the lives of children and adolescents! UNICEF Colombia is looking for a highly motivated travel and finance assistant who will be the responsible for executing a broad variety of standardized travel and financial tasks for the respective section(s) requiring thorough knowledge of UNICEF travel and financial procedures, processes and policies.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

At UNICEF COLOMBIA we work to generate positive changes in the lives of children and adolescents. Our current work plan runs from 2021 to the end of 2024 and aims to ensure that children and adolescents enjoy their rights through equitable access to social services, improve their learning and live protected from all types of violence.

We work throughout Colombia, with special focus on the departments where children have fewer opportunities: Chocó, Cauca, Nariño, Antioquia, La Guajira, Atlántico, Arauca, Vichada and Norte de Santander.

For more information visit the following link:

https://www.youtube.com/watch?v=Bc3OopCmEpM

Purpose of the Position

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
 
The Colombia country office has increased its efforts and the number of staff to address various situations that have arisen as a result of displacement, the COVID-19 pandemic, and widespread violence affecting the country’s children. In addition to traditional upstream work, the office has also undertaken downstream interventions that require more coordinated missions. Furthermore, the office is organizing an increasing number of meetings with government counterparts and civil society partners, necessitating end-to-end services such as booking tickets and hotel rooms, handling daily subsistence allowances (DSA), arranging meeting venues, and catering. This new
reality demands more analysis and coordination, adding complexity to the travel function that cannot be managed by the sole GS6 staff member.
 
The Operations team has faced this growing demand without a significant increase in support staff, while the rest of the office has strengthened in various areas.
 
The Travel & Finance Assistant is responsible for executing a broad variety of standardized taravel and financial tasks for the respective section(s) requiring thorough knowledge of UNICEF travel and financial procedures, processes and policies.
 
In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process
execution.
 
Summary of key functions/accountabilities:
  • Provides travel assistance to staff in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel agency focal points to ensure that the organization obtains the best service and price for all travel.
  • Extracts, inputs, maintains and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel.
  • Responsible for collecting invoices and filing documents for approval.
  • Respond to client transaction status and other inquiries.
  • Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
  • Arranges times through liaising with participants over availability.
  • Liaises with budget focal points and section over costs and needs.
  • Prepares and maintains agendas on meeting and events related to the work group commitments.
  • Maintain hard and electronic files and update data base systems ensuring timely and appropriate recording, safekeeping and disposal of confidential information.
  • Publish calls for tenders for corporate contracts, consolidate responses, and evaluate financial proposals.
  • Any other that may rise related to the position.

To qualify as an advocate for every child you will have…

  • Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
  • A minimum of 5 years of progressively responsible administrative or clerical work experience is required.
  • Fluency in Spanish is required. Knowledge of English is an asset.

FIND THE COMPLETE JOB DESCRIPTION HERE:

Download File TA Travel and Finance Assistant G5.pdf

For every Child, you demonstrate…

UNICEF’s core values are Care, Respect, Integrity, Trust, Accountability & Sustainability

The Core competencies required for the post are:

▪ Demonstrates Self Awareness and Ethical Awareness (1)
▪ Works Collaboratively with others (1)
▪ Builds and Maintains Partnerships (1)
▪ Innovates and Embraces Change (1)
▪ Thinks and Acts Strategically (1)
▪ Drive to achieve impactful results (1)
▪ Manages ambiguity and complexity (1)

View our competency framework at:

Get prepared UNICEF Careers

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

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