ABOUT THE COMPANY:

UN Women is the global champion for gender equality, working to develop and uphold standards and create an environment in which every woman and girl can exercise her human rights and live up to her full potential. We are trusted partners for advocates and decision-makers from all walks of life, and a leader in the effort to achieve gender equality.

 

JOB SUMMARY

Under the direction and guidance of the Director, Division of Management and Administration, the Deputy Director of Operations, is responsible for:

• Oversight and performance assessment over resources planning and management for DMA;
• Oversight and management of Procurement, Facilities & Asset Management, Security  & Operational Safety and Health (OSH) and Information Systems Technology (IST)Leading formulation of procurement policies and provision of operational direction to UN Women’s procurement function; including provision of strategic procurement advice and guidance to managers in Country Offices, regional office and Headquarters; UN Women’s information communications and technology in line with Personal Data Protection & Privacy as well day-to-day oversight and direction of Security & OSH
• Leading formulation of administrative policies and providing operational guidance on administrative management as it relates to Facilities and Asset Management.
• Lead UN Women’s corporate work on Policy Development and Management in the areas of Anti-Fraud, DOA/ICF and Personal Data Protection & Privacy.
• Lead UN Women’s contribution to the inter-agency work on Business Innovations related to BOS, CBO, Common Premises and Efficiency Gains.

Requirements

Education and Certification:       

• Master’s degree or equivalent in in Finance, Business Administration, Public Administration, Economics, or related field is required.

• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:        

• At least 15 years of extensive experience that combines strategic and managerial leadership in financial planning/budgeting, financial management and operations in a large international and/or corporate organization preferably in the UN System and its organizations is required.

• Experience in leading motivating and supervising, technically strong teams is required.

• Experience leading and coaching staff in international settings is required.

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages:

• Fluency in English is required.

• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian, or Spanish).

 

Responsibilities

Strategic leadership in operational management related to procurement, ICT, Security and administrative services including assets and premises management.

• Determine the strategy and develop the implementation plan for operations and services in support of field operations and headquarters operations;
• Lead establishment of annual work plans for operational services in collaboration with the respective teams, set objectives, performance measurements, standards and results expected to ensure timely, correct and effective control and services.

Monitor implementation and progress;

• Direct the development of procurement strategy and policies and oversee the provision of operational services (procurement, security, ICT, assets and facilities management) in UN Women;
• Guide, monitor and evaluate operational services for efficiency/efficacy;

 

Procurement planning and monitoring:

• Lead the procurement advisory function, and development and implementation of procurement policies and procedures;
• Monitor & maintain oversight over procurement activities in UN Women including development of procurement plans, ensuring compliance with procurement guidelines, and evaluating the attainment of Value for Money for UN Women.  Monitor, identify and report on any irregularities in the procurement process.

Information systems and telecommunications:

• Collaborate closely with stakeholders in UN Women to discuss opportunities and ways to enhance business processes and operations through innovation in information systems and telecommunications;
• Identify and promote systems and applications to meet UN Women needs for content management, knowledge and information sharing and other program and operational needs;
• Oversee the establishment and maintenance of a secure and reliable infrastructure environment for IST and ensure adequate planning to safeguard information and systems;
• Collaborate and/or consult UNDP and other UN system partners to share knowledge, resources and/or systems to maximize cost effectiveness in IST.

Security:

• Oversee the assistance and advise provided to field and headquarters operations on their respective responsibilities to protect and minimize the risk to UN-Women staff, project personnel, property and operations in the field.
• Provide leadership to the security management function in the direction to UN-Women field security staff in the implementation of UN and UN-Women security policies, procedures and plans for protection of UN-Women personnel as assets and the safe delivery of programmes in the field.
• Monitor the formulation and review of UN-Women security policies including security compliance and effective administrative support to field security operations.
• Act as Chief of the Crisis Response Team (CRT) and oversee updating and testing of the Business Continuity Plans for UN-Women HQ and the field within the context of crisis management.
• Represents UN-Women in inter-agency security fora such as the Crisis Operations Group (COG)

Administrative planning and monitoring:

• Lead the formulation of administrative policies and provide operational guidance to UN Women country, regional and headquarters offices on the management of premises (including negotiations with suppliers), equipment, travel, and general services;
• Oversee and monitor the effective and efficient use of UN Women’s physical assets;
• Provide advice and support to Country Office, regional and headquarters managers on administrative functions.

Management of operational support and guidance including policy development and management

Advisory support and technical guidance:

• Collaborate with UN Women internal and external partners, colleagues and stakeholders, to keep abreast of evolving trends and share ideas for improvements and alignment of services to needs;
• Monitor and evaluate the overall operating environment in UN Women, assess risks and take action to respond to weaknesses and to operational needs;
• Develop the plan and oversee implementation of decentralization of operational authority to Country Offices, ensuring effective and efficient transfer of responsibilities with accountability.

Oversee sustainability of effective decentralization through systematic training and monitoring, evaluation and reporting of performance in Country Offices;

• Provide operational advice to the Director and other senior UN Women managers on expansion of the funding base; and contribute to development of policies and standards of agreements to facilitate resource mobilization (including cost-sharing and trust fund agreements).

 

Knowledge management and capacity building:

• Constantly monitor and evaluate operational policies, procedures, methods, tools, and associated systems to ensure their utility, applicability and efficacy in operational management.

Recommend, set and/or develop new policies and procedures and introduce innovation and best practices in business operations to enhance services;

• Plan and implement a strategic capacity building plan for learning and development in the area of operational management (procurement, ICT, Security and administrative services including assets and premises management); including lead/organize training events and design/set training agenda on focus areas.

 

Representation and networking:

• Represent UN Women in inter-agency and external meetings/bodies dealing with operational management policy setting and decision-making.
• Collaborate with internal and external partners, colleagues, and stakeholders to keep abreast of evolving trends, development and needs, share ideas for improvements and align services according to needs.
• Lead UN Women’s contribution to the inter-agency work on Business Innovations related to BOS, CBO, Common Premises and Efficiency Gains.

Policy development and management:

• Lead UN Women’s corporate work on Policy Development and Management in the areas of Anti-Fraud, DOA/ICF and Personal Data Protection & Privacy;
• Provide guidance and advice on policy interpretation;
• Lead improvements and revisions to policies, procedures and guidance under DMA’s purview particularly in the areas of Anti-Fraud, DOA/ICF and Personal Data Protection & Privacy;
• Oversee in consultation with Section Chiefs further revisions and enhancements to policies, procedures, and guidance in the areas of Procurement, Facilities & Asset Management, IST and Security & Safety.

Management of the DMA Directorate

• Management of staff in the DMA Directorate and their work plans in line with corporate priorities and DMA’ contributions to the Strategic Plan
• Management of timely contract extensions and personnel performance evaluations
• Oversee the formulation of the Budget of the DMA Directorate and the allocation for planned commitments and expenditure.
• Oversee the finalization of DMA’s Strategic Note, DMA’s contributions to the Strategic Plan, EDAR, Work Plans and required reporting, including the establishment of biannual work plans for the Sections in DMA.
• Oversee DMA’s consolidated input to various external processes such as the QCPR, JIU mandated reviews, MOPAN, UNSDG, Executive Board and the ACABQ
• Supervise staff members by providing them with clear objectives and goals as well as direction and guidance to enable them to perform their duties and responsibilities effectively and efficiently.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

 

REQUIRED EDUCATION: Postgraduate Degree

 

EXPERIENCE REQUIREMENTS: 180