UN Women: Executive Associate

Background

UN Girls, grounded within the imaginative and prescient of equality enshrined within the Constitution of the United Nations, works for the elimination of discrimination towards girls and women; the empowerment of girls; and the achievement of equality between men and women as companions and beneficiaries of growth, human rights, humanitarian motion and peace and safety.  

Inserting girls’s rights on the centre of all its efforts, UN Girls will lead and coordinate United Nations System efforts to make sure that commitments on gender equality and gender mainstreaming translate into motion all through the world. It should present robust and coherent management in assist of Member States’ priorities and efforts, constructing efficient partnerships with civil society and different related actors.

Underneath the supervision of the Senior Advisor to the Deputy Government Director , the incumbent is accountable for offering assist to the ASG by the administration and execution of quite a lot of actions and transactions to make sure the environment friendly circulate of data and communication to and from the workplace of the ASG to facilitate well timed motion and resolution making, arranging and scheduling conferences and occasions; and amassing, verifying and organizing info, supplies and documentation for the ASG’s quick access and use.

Duties and Duties

Present govt assist to the ASG:

• Underneath the steerage of the Senior Advisor/Particular Assistant display screen all in-coming correspondence by figuring out which issues needs to be dropped at the rapid consideration of the ASG or which can be appropriately referred to different officers throughout the Bureau;
• Anticipate the ASG’s necessities for background supplies in all areas of duty, and guarantee briefing supplies for appointments, conferences and missions are full, duly organized and up-to-date;
• Underneath the steerage of the Senior Advisor/Particular Assistant preserve/ handle the ASG’s calendar and schedule appointments and conferences as crucial based mostly on information of the ASG’s workload and present priorities;
• Make all crucial logistical and administrative journey preparations for the ASG and make sure that all involved are knowledgeable of journey preparations and scheduled actions;
• Reply to different advert hoc requests for info.

Present administrative and logistical assist to the workplace of the ASG:

• Coordinate and preserve the executive and protocol procedures of UN Girls and make sure that these are utilized within the Bureau;
• Set up and preserve the filling system of the Bureau making certain correct indexing and logging of correspondence and reviews and safekeeping of confidential supplies;
• Liaise with senior officers within the Bureau in following up and reminding employees members of deadlines for commitments and work assignments and coordinate the gathering and submission of reviews;
• Be sure that supplies submitted for the Assistant Secretary-Basic’s consideration adjust to established administrative procedures and are correct and full that right reporting procedures are adopted;
• Decide work priorities for secretarial employees and set up deadlines.

Present administrative assist to the workplace communications:

• Periodically assessment the effectivity of present administrative procedures and make proposals to eradicate communication bottlenecks or streamline workplace procedures;
• Assessment out-going correspondence and reviews ready by different employees members for grammatical accuracy and adherence to formal clearance and reporting necessities;
• Choose, from amongst paperwork and papers usually obtained within the workplace, these which can be of explicit curiosity to the ASG, or different employees as related.

The incumbent performs different duties inside their useful profile as deemed crucial for the environment friendly functioning of the Workplace and the Group.

Competencies

Core Values:

• Respect for Variety
• Integrity
• Professionalism

Core Competencies:

• Consciousness and Sensitivity Concerning Gender Points
• Accountability
• Inventive Drawback Fixing
• Efficient Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Main by Instance

Please go to this hyperlink for extra info on UN Girls’s Core Values and Competencies: 

FUNCTIONAL COMPETENCIES:

• Capacity to handle information/schedule, paperwork, correspondence, reviews, and preserve protocol and data circulate; 
• Good information of administrative guidelines and laws;  
• Capacity to carry out work of confidential nature; 
• Capacity to create, edit and current info in clear format, utilizing applicable IT performance; 
• Capacity to manage administrative processes. 

Required Expertise and Expertise

Training and Certification:

• Completion of secondary training is required.

• Bachelor’s diploma in enterprise administration or public administration is an asset.

Expertise:

• Not less than 6 years of progressively accountable expertise with administrative, secretarial, or programme expertise, ideally in a entrance workplace is required.

• Expertise working for senior officers within the United Nations, together with contact with diplomatic personnel is extremely fascinating.

• Expertise in the usage of pc purposes and software program packages equivalent to Microsoft Workplace, and web-based administration programs is required.

• Expertise in the usage of a contemporary web-based ERP System, ideally Oracle Cloud, is fascinating.

Languages:

• Fluency in English is required.

• Information of one other official UN language is fascinating (French, Arabic, Chinese language, Russian or Spanish).

Software:

All purposes should embrace (as an attachment) the finished UN Girls Private Historical past type (P-11) which might be downloaded from: . Kindly word that the system will solely permit one attachment. Purposes with out the finished UN Girls P-11 type can be handled as incomplete and won’t be thought-about for additional evaluation.

Notice:

In July 2010, the United Nations Basic Meeting created UN Girls, the United Nations Entity for Gender Equality and the Empowerment of Girls. The creation of UN Girls took place as a part of the UN reform agenda, bringing collectively sources and mandates for larger impression. It merges and builds on the essential work of 4 beforehand distinct elements of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which targeted completely on gender equality and ladies’s empowerment.

Variety and inclusion:

At UN Girls, we’re dedicated to creating a various and inclusive atmosphere of mutual respect. UN Girls recruits, employs, trains, compensates, and promotes no matter race, faith, colour, intercourse, gender identification, sexual orientation, age, skill, nationwide origin, or another foundation lined by applicable legislation. All employment is determined on the premise of {qualifications}, competence, integrity and organizational want.

When you want any affordable lodging to assist your participation within the recruitment and choice course of, please embrace this info in your software.

UN Girls has a zero-tolerance coverage on conduct that’s incompatible with the goals and targets of the United Nations and UN Girls, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All chosen candidates can be anticipated to stick to UN Girls’s insurance policies and procedures and the requirements of conduct anticipated of UN Girls personnel and can subsequently endure rigorous reference and background checks. (Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to supply extra info to conduct a background examine.)