Undergraduate Program Assistant

Job title:

Undergraduate Program Assistant

Company

Dalhousie University

Job description

The Faculty of Computer Science (FCS) offers degrees tailored to match individual interests in a high-tech discipline at the forefront of innovation. Staff work with faculty members to help build a foundation for student success as students prepare, through academics and research, for a career in one of the world’s hottest growth industries. Reporting to the Faculty Administrator, the Undergraduate Program Assistant will support the efficient day-to-day operation of FCS’s undergraduate programs, serving as a resource for students, faculty and staff members.
Key Responsibilities

• Serve as a first point of contact for current and potential undergraduate students regarding a wide variety of areas including programs, application procedures and requirements, scholarships and bursaries, and university policies and procedures.
• Screen requests and schedule student appointments with the appropriate academic advisor.
• Administratively coordinate the FCS scholarship and awards management process and the NSERC Undergraduate Student Research Awards process. This includes providing information, collecting and distributing applications, results notification, and preparing associated documentation and payments.
• Monitor the academic progress of undergraduate students to ensure graduation requirements have been met, as well as for issues and potential scholarships/awards recipients.
• Support FCS co-op degree programs, assisting the Co-op Advisor, confirming students are academically eligible, and registrations and applications are properly complete. Ensure work term reports are received, distributed and returned, following up as required.

NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.Required Qualifications

• Business/office administration program, with approximately three to five years’ relevant experience (or equivalent combination of training and experience).
• Proficient in Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive).
• Demonstrated ability to prioritize and meet demands in a busy, deadline-driven environment.
• Strong attention to detail and record keeping skills.
• Demonstrated excellent communication (verbal and written) skills, and experience working with a wide range of internal and external clients.

Assets

• Familiarity with Banner and/or scanning software.

Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:– Self-Awareness & Professionalism
– Respect & Inclusion
– Adaptability
– Knowledge & Thinking Skills
– Service
Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitPosting Detail InformationNumber of Vacancies 1
Open Date 07/11/2024
Close Date 07/22/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Expected salary

Location

Halifax, NS

Job date

Sat, 13 Jul 2024 07:27:28 GMT

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