JOB DESCRIPTION

Org. Setting and Reporting The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). This position is located in the Conference Facilities Project at the United Nations Office at Nairobi (UNON). The Clerk of works (Electrical/Mechanical/Plumbing) reports to the Chief, Programme Management Section and to the Project Manager,UNON Conference Facilities Project, Division of Administrative Services, UNON.

Responsibilities Within delegated authority, the clerk of works (Electrical/Mechanical/Plumbing) will be responsible for the following duties and responsibilities:

• Provide assessment of all works performed, complementing the level of checks/inspections and balances during the project relevant to his/ her area of assignment.
• Liaise and coordinate with relevant services at UNON during construction and renovation for safety inspection of premises; report and investigate accidents and recommend correction of safety or fire hazards.
• Attend all meetings relating to electrical, mechanical, plumbing, fire alarm systems, security, IT, complex electro/mechanical/plumbing systems, related site utilities, elevators and other related issues, as appropriate and keep notes/records.
• Maintain full knowledge of the contracts, amendments to contract, production time- schedules, designs, and specifications, bills of quantities, change orders, and measurement methods applied, the quality assurance system and other frameworks, including revisions relevant to electro/mechanical systems of the CFP project.
• Oversee all receipts and inspection of building materials, samples, equipment etc related to the CFP.
• Develop and maintain archiving of the contracts, amendments to contract, production time- schedules, designs, and specifications, bills of quantities, change orders, measurement methods applied, the quality assurance system and other frameworks, including revisions relevant to his/her assigned duties.
• Maintain full-time site supervision, inspections and records also including all non- compliances with all the contract documentation.
• Ensure that the contractor records all daily events in the site diary/journal and when applicable monitor and record hours of working, day works, and notification of additional hours.
• Monitor, analyze and respond to the construction contractors” reports. Assist in monitoring and evaluating change-order proposals. Assist and prepare in evaluating acceptances on substantial and final completion.
• Provide weekly activity reports summarizing the status of the works by end of period. Monitor and ensure that the contractor follows the last approved versions of construction drawings and specifications pertaining to his/her area of assignment.
• Monitor and record collection of sample materials, sample test and sample deliveries, test-procedures and when applicable and possible visit the suppliers/manufacturer”s work sites and/or quarries.
• Ensure that all materials are stored in the appropriate manner and easily available. Ensure appropriate provision for protection and securing of all works.
• Daily supervise, check, record and ensure that the contractors provide safe working conditions, adequate workforce at the required level of skills and the appropriate for their purposes.
• Prepare, supervise, monitor and report on testing and commissioning activities.
• Evaluate the output of the consultants, contractors and assist with the quarterly review reports.
• Integrate activities with all CFP project related items, decanting and related moves, facilities management, security, logistics and other activities.
• Work collaboratively with the contractor to analyze mechanical, electrical and plumbing engineering problems & solutions.
• Take part in risk workshops and report any risks associated with MEP installations or general projects to the Project Manager.
• Record and report any breaches to the Project Manager.
• Recommend the stopping of construction works to the project manager, if he / she notices any unsafe practices are being followed.
• Provide advice to the Project Manager regarding any mechanical services related to variable costs (or change control in the case of fixed price) that the Contractor may claim during the works.
• Review and comment on the Contractor’s Operation and Maintenance manuals (more relevant for Phases 0B onwards)
• Contributes to the collection and analysis of data and identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. Documents requirements and background information used for data analysis.
• Performs other related duties as required.

Competencies

• PROFESSIONALISM: Sound knowledge of the research terrain and a strong familiarity with quantitative and qualitative research methods and tools. Demonstrable ability to deploy knowledge management systems, platforms, and tools. Ability to apply conceptual, analytical, and evaluative skills and identify issues, formulate options and make conclusions and recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others” ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of resources and time for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education An advanced university degree (Master’s or Doctorate degree, or equivalent) in electrical or mechanical or related fields is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification in PRINCE II or Project Management Professionals (PMP) or similar Project Management certifications is highly desirable. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job – Specific Qualification Not available.

Work Experience A minimum of (2) two years progressive work experience in Electrical/Mechanical engineering as it relates to the management of building design and construction is required. Experience as a superintendent or building supervisor in at least three building projects of 10,000 m2 in size or more is desirable. Experience as an inspector of electro/mechanical and specialty systems work is desirable. Experience in using MS Project or similar software is desirable. 1 year or more of experience in data analytics or related area is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages
LanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level II

Assessment Evaluation of qualified candidates may include a written assessment exercise followed by competency-based interview.

Special Notice This is a project post, appointment against this post is for an initial period of one year and extension will be subject to availability of funds. The appointment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This is a Fixed Term Appointment – Limited post. Candidate selected will be granted a fixed-term appointment limited (“FTA limited”) in accordance with section 2.2 (b) of administrative instruction ST/AI/2013/1 on Administration of fixed-term appointments. United Nations Secretariat staff members who meet the definition of “internal candidate” in staff rule 4.10, who are selected for a position subject to FTA-limited will be reassigned to the position without a lien to their parent position. THIS POSITION IS OPEN TO NATIONALS OF KENYA ONLY. National Professional Officer category shall be of the nationality of the country where this position is located and will be recruited in the country or within commuting distance of the office. If no suitable local candidate is identified, Kenya nationals residing elsewhere may be considered, in which case the candidate would be responsible for any costs related to traveling and relocating to Kenya in the event of an employment offer. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

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