UNV Associate Administrative Officer / Security

Details

Mission and objectives

Concerned with the security, humanitarian, human rights and political crisis in the Central African Republic and its regional implications, the Security Council authorized in April 2014 the deployment of a multidimensional United Nations peacekeeping operation, MINUSCA, with the protection of civilians as its utmost priority. Its other initial tasks included support for the transition process; facilitating humanitarian assistance; promotion and protection of human rights; support for justice and the rule of law; and disarmament, demobilization, reintegration and repatriation processes. The newly established mission subsumed the UN Integrated Peace building Office in the Central African Republic (BINUCA). MINUSCA current uniformed personnel levels stand at 11,650 military personnel and 2,080 police personnel, and are tasked with the strategic objective of creating the political, security and institutional conditions conducive to sustainably reducing the presence of — and threat posed by — armed groups. See http://www.un.org/en/peacekeeping/missions/minusca/.

Context

Concerned with the security, humanitarian, human rights and political crisis in the Central African Republic and its regional implications, the Security Council authorized on 10 April 2014 deployment of a multidimensional United Nations peacekeeping operation – MINUSCA, with the protection of civilians as its utmost priority. Its other initial tasks included support for the transition process; facilitating humanitarian assistance; promotion and protection of human rights; support for justice and the rule of law; and disarmament, demobilization, reintegration and repatriation processes. The newly established mission subsumed the UN Integrated Peace building Office in the Central African Republic (BINUCA) on the date of the establishment and has been set to take over authority in military and police matters from the African Union-led peacekeeping operation – MISCA – on 15 September 2014.
(http://www.un.org/en/peacekeeping/missions/minusca/).

Task description

Under the direct supervision of the Head of Administration and Logistics unit within Security Section in Bangui, the incumbent is responsible for the following duties:
– Assist in identifying the major aspects of the budget, for proper preparation and monitoring.
– Prepare cost estimates and budget proposals, resourcing requirements such as staff and non-staff requirements, including projects aspects, reviews, analyses and revises data with respect to the finalization of the budget proposal as well as Result Based Budgeting inputs.
– Provide support with respect to the elaboration of resources requirements for budget submissions.
– Monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
– Monitor the implementation of allotments in accordance with the established procedures, including proposal/request of
redeployment/reallocation of funds.
– Ensure the sufficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to the security section management for decision-making.
– Provide support and guidance on budget implementation and corrective actions were necessary.
– Produce monthly expenditure reports for distribution.
– Assist in preparing the budget performance report of the Section and ensures that correct and accurate data and information are provided by various Units in compliance with the Mission’s instructions.
– Assist in reviewing and finalizing the performance report ensuring valid and adequate variance explanations between approved budgets and actual expenditure.
– Draft or prepare correspondence Memos to respond to inquiries, service certification, and other administrative, budget, and financial matters.
– Assist in training session to staff, contractors & labor force for enhancing their capacity.
– Perform any other duties related to the above as assigned by the unit’s supervisor.
Expected results:
– Section’s budget monitored and implemented.
– All expenditures are being documented and tracked.
– Proper presentations and gun charts are provided at any given time in response to any request from the senior managers or so.
– Budget files and data are properly kept and organized.
– Weekly and monthly reports submitted on time.