View Vacancy – Assistant Officer, CG-5, Grade- AO, Islamabad

Note : All applicants are required to mandatorily fill the complete online application form including the employment, educational details, behavioural and technical/ professional skills questions. We will be thoroughly reviewing the application forms only with all the required details and the shortlisting is not basis CV/ cover letter. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’’

Main purpose of job:

The FCDO Pakistan is looking to recruit a suitably qualified and experienced Assistant Programme Officer (AO grade). This is an exciting position shared by Campaign Goal 5 (CG5) and Campaign Goal 6 (CG6).

CG5: Open Societies and Effective Institutions Group has a £91m portfolio. It leads policy & programmes at the federal and sub-national levels relating to governance/effective institutions (e.g., public sector management; risk governance); human rights (e.g., freedom of religion and belief; minority rights; children’s rights; modern slavery); social development (inclusion; gender & disability) as well as civic space and media freedom. 

Roles and responsibilities / what will the jobholder be expected to achieve?

Programme Administrative Support:

• Assisting with the effective administration and management of the Team’s programme portfolio in accordance with FCDO’s rules and procedures.
• Record keeping on Teams, stationery arrangement, maintaining asset inventories and checks.
• Providing support in procurement of Services or grant arrangements; and participating in Monitoring, Evaluation and Learning (MEL) activities.
• Taking forward HR/ Business Support issues particularly supporting on logistics for field visits and programme/team meetings.
• Processing payments, budget management, monitoring expenditure and assisting in accurate financial forecasting exercises while supporting the respective programme managers/officers.
• Assisting the Team Leaders in responding to corporate tasks.

Programme Logistics:

• Arranging internal and external meetings, away days, logistical support for briefings, events and conferences, receptions, and visits. Booking flights/transport, accommodation, meeting venues and arranging security clearances.
• Drafting and issuing letters and e-mails in consultation with the team members.
• Supporting the team to organise the field visits, drafting and apply for NOC and TRA’s, liaising with transport, security, and programme partners to ensure effective field visits.
• Internal information and knowledge management, uploading materials, maintaining spread sheets, calendars, and keeping minutes of meetings.
• Provide surge support and respond to other priority needs.

The ideal candidate will be someone with strong language skills in both Urdu and English, able to manage a busy workload and prioritise effectively. 
Experience in a busy office environment and working within a team would be a strong advantage.  
This is a demanding and fulfilling role which requires agility to support and collaborate with teams across the mission and with partners to deliver programme goals and team objectives. 

• Minimum 2 years work experience.
• Very good written and spoken English.
• Excellent organisational and interpersonal skills with the ability to develop effective working relationships.
• An ability to work proactively and independently as well as part of a team, and strong IT skills.
• At least three (3) years of prior experience in financial management.
• Prior working experience and familiarity on MS Office particularly MS Excel & MS Teams

Language requirements: 

Language: English; Urdu

Level of language required: Fluent