View Vacancy – Assistant to the Ambassador and Events & Visits Lead (01/24 DJ)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category

Foreign, Commonwealth and Development Office (Policy & Political roles)

Job Subcategory

Protocol, Visits and Events

Job Description (Roles and Responsibilities)

Main purpose of job:

To organise meetings and manage the Ambassador’s diary. Lead on supporting visitors and delegations to the Embassy and organising events and receptions. Manage the administration of the UK’s Chevening Scholarship Programme for Djibouti. Support any other aspect of the Embassy’s work as and when required.

Roles and responsibilities

Diary Management

Arrange meetings as requested by the Ambassador and coordinate the Ambassador’s diary.
Manage invitations received by the Embassy and coordinate with the driver to ensure the Ambassador and other staff effectively attend their engagements.
Welcome guests to the Embassy, including preparing tea and coffee.
Research and collate briefings material for the Ambassador’s meetings and visits.
Ad-hoc administrative support including replying to letters from the public.

Visits and Events

Plan and assist with implementation of programmes for VIP and official visitors.
Plan and assist with the organisation of receptions and events hosted by the Embassy.

Scholarships

Co-ordinate the Embassy Chevening Scholarship programme to ensure it attracts high calibre and diverse applicants and the best candidates are awarded scholarships after a well-run interview process. Help Alumni build a strong network and remain in contact with the Embassy.

The precise nature of the tasks may change as the Embassy continues to develop – flexibility, confidence and a can-do attitude are key.

Essential qualifications, skills and experience

Experience of diary management or secretarial work
Proficient use of IT, including Microsoft Office tools (Outlook, Word, Excel)
University (Bachelor’s) degree
Excellent and proven organisational skills
Attention to detail – in written work and when organising events/meetings
Ability to work effectively under tight deadlines
Resourcefulness in solving problems
Superior professionalism and judgement
Strong work ethic
Ability and willingness to work effectively with other staff members as part of a team; respecting others, supporting them and taking on the work of other staff when they are on leave.

Level of language skills required: Fluency in English and French– speaking, listening, reading and writing

Desirable qualifications, skills and experience

Experience of working in an Embassy, UN agency or international organisation
Experience of events planning

Required behaviours

Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together

Application deadline

15 August 2024

Grade

Administrative Officer (AO)

Type of Position

Fixed Term, Fixed term, with possibility of renewal

Working hours per week

Duration of Post

12 months

Region

Africa

Country/Territory

Djibouti

Location (City)

Djibouti

Type of Post

British Embassy

Number of vacancies

Salary

DJF 402,584 (per month)

Start Date

1 October 2024

Other benefits and conditions of employment

Learning and development opportunities:

The position offers many opportunities for learning and development on the job, including through contact with colleagues, external interlocutors and attendance at events. Online learning programmes are available through our UK and regional Learning & Development teams. There may be an opportunity to attend training in the UK or other countries in the region.

This is a full-time position working 41 hours per week. Normal Embassy opening hours are between 0800 and 1615 from Sunday to Thursday. It is possible that the working hours pattern might change in the future according to the needs of the mission but this will not exceed the 41 hours per week

The British Embassy in Djibouti is relatively new and our work will evolve. The successful candidate will be flexible and creative in helping us to create an impact. They will demonstrate the Embassy’s values of respect, kindness and integrity through their work, attitude and behaviour.

Additional information

Please complete the application form in full. Failure to do so may result in a determination that you do not meet the requirements for the position.
Employees recruited locally by the British Embassy in Djibouti are subject to the Terms and Conditions of Service according to local employment law in Djibouti.
All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Reference and security clearances checks will be conducted.
Any questions you may have about this position will be answered during the interview, should you be invited.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
Successful candidates not resident in Djibouti will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
The British Embassy will never ask you to pay a fee or money to apply for a position.
Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (globalvacancies.org) you saw this job posting.

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View Vacancy – Assistant to the Ambassador and Events & Visits Lead (01/24 DJ)

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