View Vacancy – Chief of Staff Somalia Network (38/24 NR) INTERNAL ONLY

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

UK Mission

Development and Humanitarian

Main purpose of job:

We are looking to recruit a high performing HEO who will report to and support the Deputy Development Director (DDD), the Deputy Head of Mission (DHM) and the Local Senior Leadership (SLT) Team to develop and deliver on the Somalia Country Plan through providing leadership on cross-cutting corporate and policy issues.

The post holder will head up the co-ordination function of the Results, Effectiveness, Assurance and Coordination Hub (REACH). They will provide strategic oversight of the support to the SLT, line managing the Executive Assistants (EAs) to both the Ambassador and the Development Director.

They will lead a number of corporate and cross-cutting processes and tasks in order to support the Overseas Network to deliver efficiently and effectively, working in collaboration with REACH colleagues and others across the Network.

The role will support and facilitate effective collaboration with partners across government, the Somalia Team (in London) and the Somalia Overseas Network. This will include providing effective secretariat support to network governance arrangements including the Somalia Country Strategy Board and SLT meetings. The role may also, working alongside others, support the secretariat for the Somalia Donor Group (SDG) whilst the UK is Chair.

This is a fast-paced, diverse and exciting role at the heart of the Somalia Network. The successful candidate will need to be proactive, able to operate effectively in a high-pressure context and manage a large and varied workload, establishing and maintaining effective working relationships across the FCDO and externally.

Roles and responsibilities:

Chief of Staff jobs are highly diverse, responsive and flexible, and evolve according to the needs and challenges at any point. In this role you will:

  • Support, guide and provide leadership on the Somalia Overseas Network’s governance to ensure this effectively supports the delivery of the Country Plan and the Network’s agreed values which underpin this. This will include providing the secretariat for the Country Strategy Board, ensuring the Board operates according to central guidance and meets the network and senior leadership’s needs and objectives. You will also support the effective management of the local Senior Leadership Team (SLT). In both cases this will involve shaping agendas, ensuring effective document management including preparation of papers for meetings, record keeping, and circulation of minutes and ensuring action on points of follow-up.
  • Lead Network engagement with development actors and partners. This will include co-ordinating senior engagement with other external partners, and managing the Network’s relationships with commercial partners to ensure appropriate accountability and oversight for UK resources. Working with others in the Network, the postholder may also support the secretariat for the Somalia Donor Group (SDG) whilst the UK is chair. This would involve working with the Development Director (DD) and Deputy DD (DDD) on the UK’s key policy objectives, feeding points into meetings and multi-donor processes.
  • Ensure effective functioning of Somalia Network, supporting the leadership to make effective decisions through proactive cross-network co-ordination. This includes responsibility for keeping network documentation and system information up to date (organograms, distribution lists, post information documentation and MS Teams areas), developing and maintaining information products such as programme summaries and results scripts, overseeing the Somalia Enquiries mailbox, and commissioning work to teams and managing delivery where appropriate. Through line management of two EAs, you will also build and lead an effective Private Office function to provide strategic and administrative support to the Network leadership.
  • Provide strategic support to the Network leadership on a range of often sensitive corporate, policy and people issues, providing advice to seniors and communicating leadership views to the Network. This will include areas such as Business Planning, agility, prioritisation, the Africa Network Review and Spending Reviews.
  • Line manage the Executive Assistants to the Ambassador (HMA) and DD. You will guide their work day-to-day to ensure that they provide effective support to HMA and DD including excellent diary management, strategic prioritisation of their time, appropriate briefing and effective travel management. You will also support their personal and professional development.
  • Have the opportunity to work on cross-cutting policy areas such as climate change and resilience, to support policy development and implementation.
  • Need to be willing to flex/adapt to changes in role according to evolving priorities.

Be expected to undertake SAFE+ training, and to travel regularly to Mogadishu and Hargeisa.

Resources managed:

2x EO (Executive Assistant to the Ambassador and Deputy Head of Mission; Executive Assistant to the Development Director and Deputy Development Director)

  • Excellent communications skills and ability to engage with partners from across teams and geographies
  • Proactive, able to work independently and follow workstreams through to completion
  • Experience of drafting high quality documents, and at pace
  • Strong people skills and experience
  • Proven systems management and improvement experience

  • Experience of working on or in fragile or conflict-affected contexts
  • Programme or policy work on development/humanitarian issues
  • Financial and risk management experience
  • Change management experience
  • Knowledge of Somali culture and Somali language skills

Changing and Improving, Communicating and Influencing, Managing a Quality Service, Seeing the Big Picture

14 August 2024

Higher Executive Officer (HEO)

Fixed Term

36.25 hours

24 months

Africa

Kenya

Nairobi

British High Commission

1

KES 407,065.27

1 September 2024

Learning and development opportunities:

  • SAFE and SAFE+ (if not already completed)
  • Regular travel to Mogadishu and Hargeisa

The role is a full-time role, but flexible working patterns will be considered (including compressed hours and job share)

The position is being recruited for an initial 24 months or in line with your existing contract 

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
  • Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates and appointment is subject to that clearance.
  • Please log into your profile on the application system on a regular basis to review the status of your application.
  • Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (globalvacancies.org) you saw this job posting.

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