View Vacancy – CPK – UKVI Learning and Development Support Officer, EO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Other British Government Departments (Partners across Government, including UK Visas)

UKVI (UK Visas and Immigration)

Main purpose of job:

Visas Services and Information’s (VSI) vision is a world-leading immigration service, working for a safe and prosperous United Kingdom. We are looking for a highly organised, flexible and adaptable individual to work with the Senior Leadership Team as a multi-purpose L+D and Business Support Officer. This is a vital and rewarding role.  
 
The job-holder will have a key role to play in supporting staff in their learning and development as well as working with the International Network Business Manager providing office, finance and people management services for both the Asia Pacific regional team and in support of the wider global team.  The job holder will also work within the China Network across one HMG to support on delivering the China Network values.  

Roles and responsibilities / what will the jobholder be expected to achieve:

1. L&D Delivery and Internal Comms (50%) 

  • Lead continual analysis of People Survey results and focus group outputs to support People and Learning and Development Plans, ensuring that these are fit for purpose and accessible to the diverse range of staff/ contract types in all Posts. Track delivery against the plan.
  • Identify skills gaps through engagement with staff and skills audits.
  • Design and develop Learning and Development strategies.
  • Introduce and have oversight of development programmes and sessions, whilst implementing other development opportunities internally.
  • Lead the sharing of best practice and internal expertise from the wider global network.
  • Ensure effective evaluation and reporting of all L&D activity across the International Network, feeding into wider people initiatives.
  • Working with the Senior leadership Team, team leaders and internal organisations (e.g. Learning Champions, International Academy) to develop effective internal communication around key issues and campaigns, e.g. annual People Survey, People Plan, staff events and reward and recognition initiatives.
  • Consistently obtaining feedback through staff engagement and analysing the effectiveness of L&D, people plan, internal communications and people management.
  • Ensure to provide effective support in the management of the centralised L&D budget, ensuring all spends aligns with identified priorities and supports the delivery of the L&D strategy.
  • Providing advice and guidance on personal development plans.
  • Work with external suppliers, both within Mainland China and in the UK where necessary, to provide bespoke personal development.

2. Business Support Team responsibilities (40%) 

  • Supporting Head of Region and Operations Team Manager to ensure that the region has adequate and suitable resources to complete its activities. Providing recruitment support where required, including the change request process.
  • Work with Head of Region and A&I lead to ensure that continuity plans and risk registers are up-to-date and fit for purpose.
  • Working with the International Network Business Manager to track HERA expenses and update budget trackers.
  • Handling office maintenance requests through JLL, point of contact for handling the requests.
  • Liaising with Corporate Services – to maintain standards and contribute to corporately to the wider network.
  • Ad-hoc orders for items required in the office across the network, i.e. stationery orders.
  • HR duties including keeping documentation up to date, keeping our staff records up to date for emergency phone tree, staff lists and contact details, birthday lists, ensuring all know HERA deadlines and contact details.
  • Compiling and sending staff FTE returns and reports to the UK on regular basis.
  • Tracking reward and recognition across the team to budget. Proactively supporting team and Individual award nominations and drafting comms linked to awards.

3. Administrative support to the International Network Senior Leadership Team (10%)

  • Diary and administrative support to the senior leadership team (e.g. organising meetings, booking meeting rooms).
  • Organising Town Halls and supporting IT elements for full regional participation.
  • Supporting weekly SLT readouts.
  • Working Stock Custodian. Responsibility on a rota basis for ensuring correct daily vignette stock for the visa printing team

  • Must hold one of the following passports: UK, US, Canada, Australia, New Zealand
  • Excellent written and verbal English communication skills.
  • Previous experience effectively managing relationships and in a dynamic and diverse setting.
  • This is an office-based role. Successful candidates must be able to attend the workplace.
  • Good IT skills, knowledge of MS Office applications.

  • Previous experience and/or knowledge of UK Visas and Immigration operations would be beneficial, as would experience of working in other government departments’ operational environments.
  • Previous experience in a learning and development role.
  • Ability to work in a fast-paces environment.

Communicating and Influencing, Developing Self and Others, Managing a Quality Service, Seeing the Big Picture, Working Together

12 June 2024

Executive Officer (EO)

Full-time, Permanent

35

Asia Pacific

China

Beijing

British Embassy

1

CNY

CNY 27,633 for Expats

11 August 2024

Benefits:

We offer a competitive package which includes –

  • An abated salary of CNY 27,633 for British Nationals and spouses/partners of diplomats who are ‘W’ (diplomatic) visa holders and meet passport criteria;
  • Commercial insurance package including accidental, life, medical and business travel insurance
  • 22 days annual leave entitlement in pro-rata which increases by 0.5 per full calendar year worked up to maximum of 25 days. We offer different types of compulsory leave in accordance to Chinese law, e.g. Maternity Leave, Paternity Leave, Marriage Leave, Parental leave, etc.
  • In addition to the above compulsory leave, we also offer other types of leaves with pay e.g. Study Leave, Volunteering Leave to support staff who undertakes volunteering activities, Special Paid Leave to deal with emergencies involving a close family member, and more.
  • Employee Assistance Programme which is a confidential service providing help, support and information to staff to resolve and manage situations causing concern whether at work or personal nature is available to staff 24/7;
  • There is also plenty of opportunity to develop on and off the job, and establish expertise and build capability. We are strongly supportive of the job holder continuing to develop their professional skills. The Mission encourages a blended learning culture based on the 70/20/10 model which includes e-learning, mentoring, coaching, other development activities and role-specific required trainings. This offer also includes supporting staff members to take part in a 5 days of learning activities each year.

Learning and Development Opportunities:

No matter what stage of your career you’re at, you’ll have a positive impact and play a key role. We strongly believe in investing in our people – from day one, you’ll be assigned a dedicated buddy, have guidance from your line manager and support within the wider organisation. You’ll have the opportunity to develop on and off the job, and to establish expertise and build capability. We are strongly supportive of the job holder continuing to develop themselves. 

In addition, opportunities and activities include:

  • Attending external events and conferences hosted by academic institutions, business chambers, etc.
  • Learning and Development programmes, which have recently included leadership, line management, interpretation, presentation skills, effective remote working and trade policy.
  • Opportunities for job shadowing across the network.
  • An individual bid fund providing funding to support more tailored learning and development needs.

Working Patterns:

    35 hours of work per week from Monday to Friday, 08:00-17:00. There will be occasions that require you work outside normal hours.

    Other Information:

    Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British Embassy/Consulate General are subject to Terms and Conditions of Service according to local Chinese employment law.

    No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

    Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline.”

    Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

    We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.  Applicants called for an interview will be assessed on the core behaviours listed above.

    All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
     
    Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

    For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

    The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

    Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

    To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
    To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (globalvacancies.org) you saw this job posting.

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