View Vacancy – JKT – ASEAN Policy Officer for Political Security, HEO

  • Contract
  • Anywhere
  • Posted 1 week ago

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Policy & Political roles)


Main Purpose of Job:

The UK became ASEAN’s 11th Dialogue Partner (DP) in August. The task now is to use our new DP status to underpin the UK’s goal of establishing strong, enduring UK strategic engagement in the Indo-Pacific as a permanent pillar of our international policy. 

The UK Mission to ASEAN was established in 2019. We are a high-performing team and much of our delivery is based on building relationships with ASEAN members and other Dialogue Partners. The growing UKMis ASEAN team is responsible for leading this burgeoning relationship and ensuring we deliver the ambitious ASEAN-UK Plan of Action 2022-2026.  

This role sits in the Political Security team, which is responsible for delivering the political security commitments in the ASEAN-UK Plan of Action, liaising with the ASEAN Secretariat, ASEAN Member States and other partners, organising key set-piece meetings such as the annual ASEAN-UK Joint Cooperation Committee (Ambassador level), Senior Officials Meeting (Director General level) and the UK Foreign Secretary’s meeting with the ASEAN Foreign Ministers. 

The successful candidate will be required to handle a broad range of tasks, working flexibly and with significant autonomy to help drive the ASEAN-UK relationship. This is an excellent opportunity for someone looking to make a real-world impact, develop multilateral skills and work in an international environment.

What will the Jobholder be Expected to Achieve:

  • Support the UK Mission to ASEAN to broaden and deepen the UK-ASEAN relationship through political engagement. 
  • Monitor, analyse and report on political security developments relating to ASEAN.
  • Contribute to policy development through researching and analysing issues and recommending new or amended processes and procedures.
  • Develop a good working relationship with members of the ASEAN Secretariat and seek to develop connections with working level contacts in ASEAN Member State and Dialogue Partner Missions in Jakarta to increase UKMis ASEAN’s understanding of their positions on policy areas.
  • d on the delivery and be an expert in the Peace and Reconciliation and Good Governance and Human Rights sections of the ASEAN-UK Plan of Action (found on ASEAN website) and. This will include gathering information from ASEAN bodies, the aforementioned representational work and liaising with UK Government Departments to identify opportunities for activities of mutual benefit to the UK and ASEAN.
  • As part of this, the jobholder would take on the day-to-day management and monitoring of our new ASEAN Women, Peace and Security Programme with the support of UKMis ASEAN’s Programme team, as well as do some representational work e.g., the previous jobholder delivered the UK’s interventions at quarterly meetings of the Advisory Group on ASEAN Women, Peace and Security.
  • The exact remit of this role may change over time as the split of portfolios between team members is adjusted according to workload and interests; there is also potential to put yourself forward for areas you find of particular interest.  
  • Support the organisation of key set-piece meetings and visits, including liaising with the ASEAN Secretariat, ASEAN Member States and other partners. The job holder will also be required to write briefings for the Ambassador or visiting Minister and records of these/other meetings. 
  • The jobholder will need to respond flexibility to business needs as and when necessary.

Resources Managed (staff and expenditure): There may be possibilities for line management in the future.

  • Experience of writing reports and analysing and summarising information
  • Working in a multinational environment
  • Strong interpersonal and team-working skills

Language Requirements:

  • English
  • Level of language required: Fluent (written and spoken)

  • Experience of engaging with multilateral/international organisations or working in/with the ASEAN Secretariat or ASEAN sectoral bodies

Seeing the Big Picture, Making Effective Decisions, Delivering at Pace, Communicating and Influencing

28 May 2023

Higher Executive Officer (HEO)

Full-time, Permanent


Asia Pacific



British Embassy



IDR 26,111,899.00 per month

7 August 2023

The British Embassy/Consulate offers a competitive remuneration package including:

  • Annual leave entitlement of 25 days per year
  • Medical benefit (medical insurance)
  • Access to extensive learning and development opportunities

Normal working hours are 39.5 per week (gross), 7.30am to 4.00pm (Monday-Thursday) and 7.30am to 1pm (Friday). The team operates a ‘core hours’ policy of 1030am to 230pm with individual flexibility around that and we are open to requests to work condensed hours, subject to business need.

Starting 1 January 2023, all Embassy and UKMis ASEAN staff (including PAGS), should work at the office for at least three days a week, with the option of working from home for up to two days per week. Days that are spent out of the office on external calls or work travel won’t count against that limit. Working from home because you are having to self-isolate due to COVID equally wouldn’t count.

Open to permanent residents or those with right to work. Interstate applicants will be required to meet their own travel and relocation expenses. No accommodation or relocation expenses are payable in connection with this position.

Staff recruited locally by the British Embassy Jakarta are subject to Terms and Conditions of Service according to local Indonesian employment law.

No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate.

Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Jakarta is subject to Terms and Conditions of Service according to local employment law. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Learning and Development Opportunities (and any specific training courses to be completed):

The UK Government is passionate about developing our staff. We have a wide learning and development offer available to staff to help develop the skills they need. You will enter an environment where your development goals and long-term career interests are supported.

There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

The job also provides an excellent opportunity to acquire and/or deepen skills in programme management/coordination and policy influencing, including through exposure to the ASEAN Secretariat, ASEAN Member States and UK Ministers and Senior Officials; and working closely with the UK Ambassador to ASEAN, the wider UKMis team and the UK diplomatic network.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.

Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides detailed guidance on how the behaviours are defined and the standards expected at Level 4 for this position.

Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality. 

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

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