1
Overseas, Commonwealth and Growth Workplace (Operations and Company Companies)
Estates
Predominant Function of Job:
This function blends management and operational supply in finance and procurement as a part of the Company Companies Crew. The Coporate Companies Crew is a rising workforce that assist each the UK’s bilateral Embassy to Indonesia (“the Embassy”) and the UK Mission to ASEAN (“the Mission”), as a part of a shared platform. The British Embassy Jakarta is a part of a world-wide community of 270 Posts, representing British political, defence, financial, commerce, and consular pursuits in Indonesia. The UK Mission to ASEAN works to deepen UK engagement with ASEAN, constructing on current collaboration and exploring new methods to collaborate with the organisation and its member states. A number of different elements of UK Authorities function from the identical platform, and entry CST providers on an equal foundation.
The principle objective of this job is to work with the Head of Company Companies to handle each the Embassy’s and the Mission’s budgets, accounts, funds system and financial institution accounts in step with FCDO steerage and guarantee audit compliance and good monetary administration. The jobholder may even be answerable for money profiling and monitoring; making certain the checking account is in step with acceptable ranges.
The profitable candidate might want to develop good relationships throughout completely different stakeholders on the Embassy and the Mission to scrutinise financials, present correct monetary forecasting and reporting again to the administration. The jobholder might want to work shortly to generate correct monetary knowledge when requested in addition to pulling collectively reviews for governance conferences.
The British Embassy offers a shared providers platform for a variety of completely different authorities departments and is ruled by a Memorandum of Understanding (MOU). The profitable candidate might want to oversee the supply of the MOU, together with the charging mechanism by which we offer our providers in addition to monitoring the Common Ledger the place acceptable.
The jobholder will play a key place in contributing to the profitable operations of the Embassy and the Mission by making certain that finance and procurement operations are managed nicely to assist roughly 180 native and UK employees in delivering the Embassy and the Mission’s nation enterprise plans.
The profitable candidate might want to have good analytical, interpersonal expertise, possesses buyer providers mind-set and be open to serving to and supporting colleagues by our inside monetary platform and reply questions they could have.
What is going to the Jobholder be Anticipated to Obtain:
60% of the function shall be specializing in Finance and Account associated actions.
Correct and well timed funds info, forecasting and reporting
- Run and analyse reviews on a month-to-month foundation of precise Embassy spend
- Handle relationship to precisely replace and amend our budgets and forecasts
- Current month-to-month funds to the Senior Administration Crew, offering evaluation and suggestion as acceptable
- Run reviews from fastened asset system to reconcile to Accounting system
- Well timed provision of MI knowledge on request
- First level of contact for Monetary Excellence. Escalate any anomalies or points to the Head of CS
- Evaluation and consider essential course of for attainable enhancements
Oversight of the Platform charging mechanism
- Guaranteeing our Companions are charged precisely and swiftly for platform prices used
- Chargeable for month-to-month reporting course of for all of our Companions throughout authorities
- First level of contact for Platform Administration. With material experience on coverage, present strategic and coverage recommendation to stakeholders
Put together and guarantee well timed and compliant month-to-month and annual payroll course of
- First level of contact for queries, offering recommendation and clarification on insurance policies. Lead on making certain that submit’s practices are legally compliant
- Help HR colleague in advert hoc reward and compensation work
An inside understanding of the organisation’s monetary and procurement compliance processes
- Lead on funds and expense course of at Submit and guarantee compliance with inside procurement course of
- Full reconciliation types to handle accounts payable and receivable
- Keep and replace Submit on any adjustments to fee course of; act as native advisor on processes, working with regional Asia Pacific Hub. Ship coaching on processes
- Oversight of our money profiles
- Monitor official checking account; reconcile, keep and handle stability in native checking account
40% shall be for Administration (Revenue Technology, Procurement & Contract, Asset/Property Administration, Logistics and Funds Schedule) associated actions:
- Work with Residence Supervisor answerable for Revenue Technology monetary administration together with buyer pipeline, pricing, costing and fee receipt
- Make sure that Regional Asia Pacific Hub workforce obtain the right documentation for Finance & Procurement associated issues, together with particulars of funds made for invoices, Provider types, fee requests, and help with any queries
- Guarantee Contract Administration on the Embassy is managed appropriately
- Working carefully with Facility Administration Unit to make sure the supply high quality and measure impression on general funds
Sources Managed (employees and expenditure):
1 Administrative Officer (AO) employees
- Tertiary diploma from recognisable college
- Associated working expertise for no less than 2 years. A previous expertise in finance, stock and/or procurement shall be a further worth
- Expertise in collaborating with stakeholders from completely different sections, background and multicultural environments
- Shopper dealing with administration expertise
- Proactive, meticulous, skill to prioritise, analytical, good administration ability & multitasking
- Capacity to work with minimal supervision
Language Necessities:
- Bahasa Indonesia & English
- Degree of language required: Fluent in each writing and verbal
Managing a High quality Service, Delivering at Tempo, Speaking and Influencing, Working Collectively, Creating Self and Others
27 November 2023
Government Officer (EO)
Full-time, Everlasting
39.5
Asia Pacific
Indonesia
Jakarta
British Embassy
1
IDR
IDR 15,389,102 per thirty days
5 February 2024
The British Embassy/Consulate gives a aggressive remuneration package deal together with:
- Annual depart entitlement of 25 days per 12 months
- Medical profit (medical insurance coverage)
- Entry to intensive studying and improvement alternatives
Working Sample: Full time, 39.5 working hours per week. The embassy promotes hybrid working, with the chance to make money working from home as much as two days per week.
Open to everlasting residents or these with proper to work. Interstate candidates shall be required to fulfill their very own journey and relocation bills. No lodging or relocation bills are payable in reference to this place. All candidates should be legally capable of work and reside within the nation of the emptiness with the right visa/work allow standing or display eligibility to acquire the related allow.
Employees recruited regionally by the British Embassy Jakarta are topic to Phrases and Circumstances of Service in response to native Indonesian employment legislation.
Employment gives are topic to profitable clearance of pre-employment checks. Employees recruited regionally by the British Embassy Jakarta is topic to Phrases and Circumstances of Service in response to native employment legislation. In relation to this, the profitable candidate might want to prepare for his/her personal Police Certificates.
Staff who should not liable to pay native earnings tax on their Mission wage might have their salaries lowered by the equal native earnings tax quantity.
Studying and Growth Alternatives (and any particular coaching programs to be accomplished):
We place a powerful emphasis on studying and improvement. You may be inspired to undertake developmental coaching and get entangled in company actions. You should have entry to current and new Company Companies L&D in addition to wider job-relevant L&D and assist on your personal private improvement.
Please word that the deadline for purposes is 23:55 on the day talked about within the above area “Utility deadline”.
Please bear in mind that the deadline for submitting purposes is taken into account to be the time zone for the nation the place the emptiness has arisen.
We advise you to permit sufficient time to finish and submit your full utility since solely purposes accomplished and submitted earlier than the deadline shall be thought of.
Be aware: All candidates are required to mandatorily fill the web utility type utterly together with the employment and academic particulars, expertise, skilled expertise and behaviour-based questions. We shall be totally reviewing the purposes and incomplete type the least bit is probably not thought of whereas shortlisting for the following stage.
Solely shortlisted candidates for interview shall be contacted. Interviewees shall be assessed on the core behaviours/{qualifications} listed above. Unsuccessful candidates shall be notified by way of the system in due time. Appointable candidates who have been unsuccessful could also be positioned on a ‘reserve checklist’. If in the course of the reserve interval of 6 months the identical or a largely related function turns into accessible, that function could also be provided to the second or subsequent candidate.
To make sure a profitable utility it’s important that you just clarify the way you display these behaviours, together with by your expertise. You’re strongly suggested to learn the Success Profiles Civil Service Behaviours Framework, which offers detailed steerage on how the behaviours are outlined and the requirements anticipated at Degree 4 for this place.
Candidates are inspired to make use of the STAR (State of affairs, Process, Motion, End result) format to organize particular examples of once they have demonstrated these behaviours of their utility. Utilizing the STAR format to offer proof of your expertise and expertise in your utility and at interview helps to provide a construction. You briefly describe the scenario during which you confirmed the behaviour, after which clarify your job in addressing the scenario, what motion you took and the results of this.
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