View Vacancy – JPN (Osaka) – Executive Assistant to UK Commissioner General to Expo, AO

Experience of working in an international environment in business or government, across different cultural boundaries.

This role is advertised as a fixed term contract until 30 November 2025.

• 1 month salary bonus equivalents payable in June and December
  (Note: Salary may be reduced due to tax status)
• Commuting allowance of up to JPY35,000 per month (paid on an actual cost basis)
• 25 days paid annual leave (calculated pro rata)
• Health Insurance and Employee pension (kenko hoken/kosei nenkin)
• Employment Insurance (koyou hoken)

Working Patterns:

Full time and office based. 37.5 hours per week.

The British Embassy Japan Network supports and promotes flexible working. This role allows for flexibility in start and end times and hybrid working subject to the needs of the team and agreement with your line manager. But role needs to be in Osaka. During run-phase of Expo could be a need to work on a shift pattern to ensure needs of senior Pavilion staff are met.

Applicants must possess or be able to secure a local work permit.

Learning and Development Opportunities (and any specific training courses to be completed):

The British Embassy Japan Network offers comprehensive learning and development opportunities which will be fully available to the jobholder.  We regularly run both work area specific training and more general skills development in project management, finance, and leadership.  

All staff are required to take a role in the Consulate general’s crisis preparation and response. Full training will be provided for this and regular opportunities will be available to test and develop your skills.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
 
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides detailed guidance on how the behaviours are defined.

Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality. 

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.