View Vacancy – JPN (Tokyo) – Income Generation Events Officer, AO

• Event organisational experience, including dealing with multiple events at the same time
• Experience managing budgets, using printers, and handling databases
• Experience in working in PR/marketing, customer relations and/or hospitality service

This role is advertised as a 12-month fixed term contract.

• 1 month salary bonus equivalents payable in June and December
  (Note: Salary may be reduced due to tax status)
• Commuting allowance of up to JPY35,000 per month (paid on an actual cost basis)
• 25 days paid annual leave (calculated pro rata)
• Health Insurance and Employee pension (kenko hoken/kosei nenkin)
• Employment Insurance (koyou hoken)

Working Patterns:

Full time and office based. 37.5 hours per week. Due to the nature of this role the job holder may sometimes be expected to support events in the evening and very occasionally at the weekend, with duties shared among the whole team.

The British Embassy Tokyo supports and promotes flexible working as a crucial part of our inclusive offering. This particular role allows for flexibility in start and end times, working compressed hours, remote working (for agreed periods), and the possibility of a job share arrangement, subject to agreement with management.

The successful candidate would need to be willing to flex to work for longer hours and occasionally at weekends during busy periods. The Embassy operates a TOIL (time off in lieu) system to compensate for any additional hours worked during busy periods.

Current policy permits working from home one day per week without a formal flexible working arrangement.

Applicants must possess or be able to secure a local work permit.

Learning and Development Opportunities (and any specific training courses to be completed):

The majority of development will be on the job – this role is part of a busy and highly-skilled team working to deliver very high volumes of events and VIP visits in the historic Residence.

The British Embassy offers comprehensive learning and development opportunities that will be fully available to the jobholder. We regularly run both work area specific training, as well as more general skills development in project management, finance, and leadership. Each year the job holder will be encouraged to use five development days to pursue development goals.

All staff are required to take a role in the embassy’s crisis preparation and response. Full training will be provided for this, and regular opportunities will be available to test and develop your skills. 

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
 
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides detailed guidance on how the behaviours are defined.

Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality. 

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.