View Vacancy – LBN – Finance and Procurement Officer (AO)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Finance, Procurement

The British Embassy in Beirut has a vacancy for a Finance and Procurement Officer under Corporate Services Team, job grade Administrative Officer (AO) on a fixed term contract of 12 months.

This is an excellent opportunity to support the Corporate Services team in Finance and Procurement processes as well as ensuring that Post is in line with audit requirements and compliant with One HMG  guidance and policies. 

Roles and responsibilities:

Budget Management and Forecast amendments

  • Supporting Finance Manager to input budget and forecast changes into Hyperion
  • Liaising with budget holders to collect data and changes in forecast.
  • Preparing analysis and commentaries to support Finance Manager for decision related to budget and forecast.

Financial Compliance

  • Reviewing the Financial scores and coordinating with our Global Transaction Processing Centre, UK invoices team and budget holders to clear Invoices on hold, Retrospective Purchase orders, Open Purchase Orders, Un-reconciled Global Procurement Cards transactions, Activity Recording and Goods Received Not Billed.
  • Ensuring financial scores are green and any exceptions to this are supported with supporting background.

Invoices and query management

  • Handling invoices and payments queries and referring those to the Global Transaction Processing Centre appropriately.
  • Providing advice to queries received from Staff and suppliers.
  • Being the first point of contact with our Global Transaction Processing Centre.

Reporting

  • Issuing financial reports/analysis/comments to the finance manager.

Cash Management / Funding Profile

  • Preparing analysis and calculations to forecast the funding profile on yearly basis.
  • Following up with section heads their cash requirements for the year and submit it to Finance Manager and then to the Finance Hub.
  • Supporting Finance Manager to ensure all the elements are factored in the cash funding profile for post.
  • Handling queries related to Cash funding profile.

Manual Journal Request

  • Preparing manual journal forms for entries that cannot be corrected through the purchase to pay process.

Bank Account Management

  • Monitoring Bank Accounts balances and ensure reconciliation.

Overseas Accounting Return- Yearly

  • Preparing data required for Overseas Accounting Return in December and March and submit for Finance Manager for approval and then to the Finance Hub.

Procurement

  • Managing Suppliers contracts with a total value less than £25K.
  • Working with the Regional Procurement Hub for Post to comply with the FCO Procurement policies and guidelines.
  • Working with the different teams at Post to monitor supplier performance based on agreed KPIs.
  • Reviewing all the supporting documents of a Supplier Maintenance Form and submit to Head of Corporate Services for approval.
  • Working with the Regional Procurement Hub and Embassy sections on opportunities for framework agreement and cost savings initiative.

The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required.

Key Behaviours required:

  • Managing a Quality Service – Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
  • Delivering at Pace – Take responsibility for delivering timely and quality results with focus and drive.
  • Making Effective Decisions – Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
  • Developing self and others – Focus on continuous learning and development for self, others and the organisation as a whole.
  • Changing and Improving – Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.

  • Fluent communication skills in English and Arabic (both spoken and written). Able to express ideas and messages clearly and concisely.
  • Numerate, reliable and able to work under pressure and on own initiative following compulsory rules and procedures.
  • Ability to pay attention to details.
  • Self-starter and proactive.
  • Flexible team player.
  • Fully conversant with Microsoft Office (word, excel, outlook and the internet).
  • High level of organizational skills and ability to multitask.
  • Diplomacy and sensitivity when dealing with clients.
  • High level of confidentiality.
  • Ability to meet strict deadlines.
  • Bachelor’s in business administration (emphasis in Accounting and Finance).

In addition, we are looking for someone who can demonstrate:

  • Integrity
  • Honesty
  • Objectivity
  • Impartiality

  • 1 year of experience in a similar job.

Changing and Improving, Delivering at Pace, Developing Self and Others, Making Effective Decisions, Managing a Quality Service

8 May 2024

Administrative Officer (AO)

Full-time, Fixed Term

40

12 months

Middle East & North Africa

Lebanon

Beirut

British Embassy

1

USD

2,300

1 July 2024

Eligibility:

If you are selected for this position, we will be able to employ you as long as you:

  • Receive the appropriate level of security clearance;
  • Have (or be willing to obtain) the right to live and work in Lebanon. Candidate’s residence permit and work permit, and the expense to obtain them, will be their own responsibility.

Working hours and remuneration:

The Embassy aims to offer an attractive working environment and remuneration package for this role, including a non-negotiable salary of $2,300 per month. The salary will be paid gross, and you are expected to comply with your tax obligations through completion of a tax return to the local authorities.  However, for third country nationals and UKB staff spouses/ partners employed by the Embassy, as you are not liable to pay Lebanese income tax, your salary will be abated by an amount equivalent to the Lebanese tax that would otherwise be payable (if appropriate).

There are no other allowances payable as part of this package. No accommodation and relocation expenses are payable in connection with this position.

This position is for a full-time employment, on a fixed-term contract basis for twelve (12) months. The successful candidate will be subject to a 90-day probationary period. The appointment is also subject to satisfactory local and UK security clearances.

Conditioned working hours are 40 hours gross per week. Normal working hours are Monday to Thursday 08:00-16:00 and Friday 08:00-14:00. Some flexibility in working hours will be permitted subject to negotiation and agreement. There will also be some occasional duty travel.

The Embassy is committed to ensuring that you are able to maintain a suitable work-life balance. Annual leave entitlement is 20 days plus 14 public holidays (on a pro rata basis).

We offer a competitive package in line with local labour law, including transport, family, educational allowances, and good level of medical insurance coverage, performance-related bonus, and opportunities for job related training and development, etc.

We place a strong emphasis on learning and development (L&D) and UKOS has a supportive and active approach. The FCDO is an effective ‘Learning Organisation’. This means that learning and Development is something we all take personal responsibility for and is something we do every day, not just when we are attending classroom training courses or undertaking eLearning.

To help with this approach, the FCDO endorses a mixture of formal and informal development. Example of this include classroom training and eLearning (formal) as well as coaching, mentoring and on the job development(informal).

How to apply:

Interested candidates must include 1) an updated Curriculum Vitae (CV) 2) motivation essay, in the relevant sections of the online application form, stating how you meet the requirements of the role; and 3) examples, in the relevant sections of the online application form, of how you meet the key behaviours, technical competencies, and skills required.

Applications that do not include this information or provided in the stated format will not be considered.

Applications must be submitted before 23:55 Beirut local time on 08 May 2024.

Applications submitted after the stated deadline will not be considered.

Internal candidates (i.e., those who are currently employed by the British Embassy Beirut) applying for this position should consider informing their current line managers upon submission of their application.

Process:

The recruitment process, including security clearance, is expected to take around two-three months. The security clearance process includes checks available in country and with UK, dependant on the security level required for the role and the candidates profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.

Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

The start date mentioned in the advert is tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances and reference checks.

 

The British Embassy Beirut is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy is subject to Terms and Conditions of Service according to local Lebanon employment law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (globalvacancies.org) you saw this job posting.

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