View Vacancy – Office Move / Change Management Coordinator (CHEG24.281)

• Establish a workplan and deadlines for the office move, managing the workplan and all stakeholders to ensure momentum and deadlines are met.  Likely to include: create a system for stakeholder management; support the identification of a champion in each team who will lead on their teams move; Ensure all departments have adequately documented their items that need to be moved, and those that are no longer needed; Provide support and guidance, along with the Security Manager, on the disposal of items that are no longer needed.
• Provide the secretariat for all office move related meetings, proactively managing timing, agendas, taking minutes and following up/providing support to ensure actions are followed up on a timely basis; Ensure existing committees (developing policies for ‘how we work’ in the new office, hotdesking, use of meeting rooms etc) maintain momentum and deadlines and a regular drumbeat of communications to the Mission.
• Build and maintain critical relationships and points of contact across the Mission and with the ESND Project Delivery team – the Project Director, Project Manager and Clerk of Works. Regular liaison with ESND delivery team and in particular the Clerk of Works, identifying issues pre-emptively in the run-up to the office move.
• Work closely with the project team (Bob Skilling) and the Move Managers (Harsch) to ensure that all staff have prepared for the move – weeding, disposal, packing and later unpacking. This may require “hands on” work.

• Assist with support required in the immediate follow up from the move.
• Use knowledge of the Mission to ensure prompt and pre-emptive snagging

Ongoing Change Management and Communication

• Support to design a change management plan (including a comms plan) and implement the plan, liaising with SLT, Heads of Sections and the Communications team as required.
• Communicate effectively across the Mission, taking account of key aspects of change management that require extra attention. Issue regular news bulletins in the run-up to the office move. Ensure all staff have all information needed for the move.
• Support staff understanding of developments and ensure consultation with staff as necessary; Use regular all staff meetings to update and consult.
• Collate concerns raised by Office move champions and others, and ensure timely solutions and communication are made.
• Support DHM & CSM with issuing communications to manage the change effectively with the Mission, enabling enthusiasm in the move to continue and milestones to be met.