Astana
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Foreign, Commonwealth and Development Office (Operations and Corporate Services)
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Corporate Services Support
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Who we are:
The British Embassy in Kazakhstan is part of a world-wide network, representing British political, economic, trade, and consular interests overseas, and is now looking for a Receptionist / Logistics Manager.
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Main purpose of job: The jobholder will provide operational and administrative support to the British Embassy office. |
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Roles and responsibilities: 1. Embassy fleet management: a. Liaison with the MFA on official and diplomats’ vehicles registration/de-registration including other legal mandatory procedures, b. Transport bookings system coordination, annual cars insurance handling, Line-managing Embassy drivers, mileage and fuel records monitoring; c. Winter bus service (emails, Winter bus Declaration distribution); 2. Administrative Support: a. Receiving and processing Embassy visitors, b. Registration, sending outward mail and diplomatic bags via official contractor, c. Receiving and dispatching incoming mail across Embassy sections, d. Telephone exchange, e. Stationery and cleaning materials stocks handling, f. Order of business cards, g. Translations upon request; 3. Financial Assistance: a. Hera requisitioning and receiving under close cooperation with Financial Hub and CSM supervision, b. Support to Accounts section on invoice control, cover for the Accountant in specific responsibilities, c. Receipting goods and services. |
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- Fluency in English and Russian, both written and spoken (minimum of C1 CEFR framework level language*);
- Previous Managing Experience (at least 2 years)
- Customer service experience with sound communication skills;
- Excellent Team Working skills;
- Good Organizational skills.
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- Kazakh (written and spoken, minimum of B2 level for CEFR framework*);
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Developing Self and Others, Making Effective Decisions, Managing a Quality Service, Working Together
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2 June 2024
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Administrative Assistant (AA)
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Full-time, Fixed Term
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36
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12 months
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Europe, Eastern Europe & Central Asia
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Kazakhstan
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Astana
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British Embassy
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1
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USD
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1,205 [monthly]
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1 July 2024
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This is a full-time, fixed term contract of 12 months, with possibility of renewable, subject to a 3 month probation period.
Salary will be 1,205 USD per calendar month (gross). Please note that it is the employee’s responsibility to pay individual income tax.
The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors. Flexible working may be accommodated on request.
Employees are entitled to annual leave entitlement pro-rata based on 25 days total per calendar year. In addition, the Embassy observes up to 14 days public holidays marking different Kazakh and UK holidays.
There will be learning and development opportunities available and an excellent benefits package with a flexible and friendly employer.
The successful candidate will be subject to confirmation of a professional background check and security clearance and is expected to commence employment as soon as possible. The successful candidate must have pre-existing work authorisation for the Kazakhstan in order to apply. All applicants should have the right to live and work in Kazakhstan. The British Embassy does not sponsor applications for work permits.
Staff recruited locally by the British Embassy in Kazakhstan are subject to Terms and Conditions of Service based on Kazakhstan employment law.
Learning and development opportunities: All employees of the British Embassy Astana can access learning in the Foreign & Commonwealth Office’s Diplomatic Academy. The Diplomatic Academy offers a comprehensive range of training courses, both online and classroom based, for personal development. The British Embassy Astana promotes a continuous learning culture.
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Please note that the deadline for applications is 23:55 of the day mentioned in the above field “Application deadline”.
We kindly advise you to allow enough time to complete and submit your full application.
Only applications completed and submitted before the closing of the deadline will be considered.
*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
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To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (globalvacancies.org) you saw this job posting.
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